BOARD OF TRUSTEES MINUTES
CALL TO ORDER
Chair Sally Galer called the meeting to order at
ROLL CALL
Members
Present: Robert Bovee, Sally Galer, Roy
Spangler, Richard Silverman, Patricia Webb, Roberta Werle, Denis Weiss
Members Absent: None
Others Present: Joe Barger, Irene Borak, Fay Bovee, Jo Ann Comerford, Christin Horndt, Kathy Koch, Ed Koliba, Jane Lange, Doty Latuszek, Kathy Marsh, Sue Owen, Charles Rorie, Ilene Scherer, Tim Scherer, Dale Shantz
WELCOME
Members and guests were welcomed by Chair Sally Galer.
OPEN DISCUSSION
Community Focus Groups
Trustee Richard Silverman provided a proposed plan and timeline for community focus group. It listed March to May 2006 for identifying one or two issues that the board would like to have some guidance on from the public. From June to September 2006, appropriate Kirtland staff and trustees would design the questions to be used in the focus meetings; arrangements would be made to hold focus dinner meetings in various community locations with as many as six or seven meetings on one issues; and invitations to specifically identified people would be sent out along with an invitation to the public. Between September and November 2006, the focus visits would take place and the results recorded. From November 2006 to April 2007, results would be analyzed and where appropriate, used in the budget and planning processes.
Special Board Meeting to Evaluate the President
Richard Silverman asked to consider rescheduling the April 13 special meeting for the evaluation of the president; because he is unable to attend on the 13th. After some discussion, it was agreed to meet on Monday, April 17 at 7 p.m. in the college board room. This is a closed session at the request of the employee.
MINUTES
Minutes from the February 20, 2006 regular board meeting were reviewed. After a motion from Trustee Richard Silverman supported by Trustee Denis Weiss, the minutes from February 20, 2006 were declared approved.
COMMUNICATION
Charles Rorie reminded the board of the annual COOR-ISD Joint Boards dinner/awards on Tuesday, March 28, 2006 at 6 p.m. at the Grayling High School.
The date for the Michigan Community College Association summer workshop in Traverse City was announced for July 20-22, 2006. Because of this, it was agreed that the regular board meeting in July be changed to July 13.
Charles Rorie shared a letter from
Special Presentation
Sue Owens, nursing instructor, who teaches pharmacology and
pediatrics, spoke of the online RN from LPN program from a faculty
perspective. Started in 2001 as a joint effort with
BUSINESS FOR BOARD ACTION
1. Second
The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Patricia Webb:
WHEREAS
1.
Architectural Design, CC
Computer-Aided Design Operator, CC
Engineering Design Technology, AAS
Machine Tool Operation, CC
Machine Tool Technology, AAS,
Manufacturing & Design Technology, AAS
Manufacturing Processes Technology, AAS
Welding, CC
Welding & Fabricating, AAS & CC
Welding Technology, AAS
2. The above program advisory committees comprised of representatives from the appropriate business and industry segments have advised the college that students and graduates of these individual programs need course work and experience in all three of the content areas of computer-aided drafting, machining, and welding to better prepare them for employment.
3. A consolidation of these programs will enhance the employability of students and graduates as well as facilitate cost efficiencies to the college for course offerings in these content areas.
4. The Kirtland Community College Board of Trustees has been presented the proposed Consolidation of Machining, Welding and CAD into a Single Program as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed consolidation of the above certificates and degrees into one Certificate of Completion in Industrial Processes Technician and one Associate in Applied Science degree in Engineering and Design Technologies, effective the Fall 2006 semester, be approved.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
2. Second reading: Resolution to approve new program, Outdoor Power Engines
The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Richard Silverman:
WHEREAS
1. Kirtland Community College conducted a survey of local businesses related to outdoor power engines in 2003 and a follow-up survey during the summer of 2005, and both surveys indicated a need in the local area for recreational outdoor power engines technicians.
2. The curricula and equipment from the machining and welding content areas can be utilized by students in the proposed Outdoor Power Engines program.
3. The Kirtland Community College Board of Trustees has been presented the proposed new program, Outdoor Power Engines, as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
The proposed new program, Certificate of Completion in Outdoor Power Engines and Associate in Applied Science degree in Outdoor Power Engines, effective the Fall 2006 semester, be approved.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
3. Second reading: Resolution to approve POL 5.005 Obligations of Employees - Revision
The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Denis Weiss:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 5.005 OBLIGATIONS OF EMPLOYEES as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed revision to POL 5.005 OBLIGATIONS OF EMPLOYEES be approved.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
4. Second reading: Resolution to approve POL 5.-095 Acceptance of Gifts or Remuneration - Deletion
The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Roberta Werle:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed deletion of POL 5.095 ACCEPTANCE OF GIFTS OR REMUNERATION as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed deletion of POL 5.095 ACCEPTANCE OF GIFTS OR REMUNERATION be approved.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
5. Second reading: Resolution to move POL 6.060A Refunds for Class Registration revision
The following preamble and resolution were offered by Trustee Denis Weiss and supported by Trustee Robert Bovee:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 6.060A REFUNDS FOR CLASS REGISTRATION as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
The proposed revisions to POL 6.060A REFUNDS FOR CLASS REGISTRATION be approved.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
6. Second reading: Resolution to move POL 2.003 Credit Cards revision
The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Roy Spangler:
WHEREAS
The Kirtland Community College
Board of Trustees has been presented the proposed POL 2.003 Credit
Purchasing Cards revision as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed POL 2.003 Credit
Purchasing Cards revision be approved.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
7. Resolution to approve Commercial Card Agreement
The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Patricia Webb:
WHEREAS
1. Kirtland Community College, an educational institution organized under the laws of the State of Michigan (the “Customer”) desires to obtain financial accommodations from JPMorgan Chase Bank, N.A. (the “Bank”) pursuant to the use of a number of commercial card account numbers, the related accounts and cards bearing such account numbers (collectively, the “Cards”); and
2. This Customer intends to authorize its employees and agents to use such Cards for and in connection with corporate business on behalf of this Customer; and
3. The Bank will not issue such Cards unless the Customer agrees to obligate itself for the prompt payment of credit extended pursuant to the use of such Cards, including credit extended pursuant to the use of a credit card for either purchases or cash advance transactions, whether such use or indebtedness was authorized or unauthorized by the Customer.
NOW, THEREFORE, BE IT RESOLVED THAT
1. The Customer shall apply to the Bank for the issuance of Cards in the names of such employees and agents of the Customer as may be designated to the Bank;
2. The President or Chief Business and Financial Officer of this Customer, either one of them acting singly, is hereby authorized, directed and empowered, in the name of the Customer, to execute a Commercial Card Agreement in the form approved by such individual and take such actions as are contemplated thereby and further confirm any such action which may have been taken prior to the date hereof;
3. The Bank is authorized to act upon these resolutions until written notice of their revocation is delivered to Bank.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
8. Resolution to cap the assessment of contact hour based fees
The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Denis Weiss:
WHEREAS
1. The college board of trustees passed a resolution to assess student activity fees, facility fees, and technology fees by weekly contact hour at its January 19, 2006 meeting
2. It was communicated by the administration to the board that this would increase fees to students by an average of 20%
3. It was not the intent of the resolution to increase fee costs to students beyond this reasonable percentage
4. There are a small number of instructional programs and disciplines with courses that have a large number of weekly contact hours compared to the credit hours of the course
NOW, THEREFORE, BE IT RESOLVED THAT
The number of weekly contact hours used for the computation of fees will be capped at 16 per semester.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
9. Resolution to approve the Academic Calendar for 2006-2007
The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Patricia Webb :
WHEREAS
1. The Kirtland Community College Board of Trustees has been presented the proposed Academic Calendar for the academic year 2006-2007.
2. The proposed Academic Calendar for 2006-2007 has been approved by the Instructional Council and the College Administrative Team.
NOW, THEREFORE, BE IT RESOLVED THAT
The Kirtland Community College Board of Trustees hereby moves to approve the Academic Calendar for the year 2006-2007 as presented.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
10. Resolution to approve 2006-07 academic year winter recess
The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Roy Spangler:
WHEREAS
1. The College Administrative Team recommends the college be closed from December 25, 2006 through January 1, 2007 to allow staff members to spend time with their families during the holiday period.
2. In addition to the paid holidays (December 25 and January 1), administrators and full-time support staff will be required to use two vacation, personal business, and/or unpaid days. In return, two additional paid days off will be granted.
NOW, THEREFORE, BE IT RESOLVED THAT
The Board of Trustees approves the winter recess and that the college will be closed from December 25, 2006 through January 1, 2007.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
11. Resolution to approve tuition and fees for the 2006-07 academic year
The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Denis Weiss:
WHEREAS
1. The college administrative team has requested that the board of trustees establish the rate of tuition for the 2006-07 academic year.
2. The college administrative team anticipates proposing a balanced budget for 2006-07.
3. The college administrative team has done a thorough review of budget assumptions and requests, and feels that a 5.0 percent level of increase is appropriate and necessary at this time.
4. The requested increase is in line with other anticipated Michigan community college tuition increases.
NOW, THEREFORE, BE IT RESOLVED THAT
1. The rate of tuition for in-district students shall be $70.20 per contact hour.
2. The rate of tuition for out-of-district students shall be $128.75 per contact hour.
3. The rate of tuition for out-of-state students shall be $159.10 per contact hour.
4. The rate of tuition for international students shall be $182.15 per contact hour.
5. The course fees are approved as submitted.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
REPORTS FOR BOARD INFORMATION
Financial Aid Update
Christin Horndt, Director of Financial Aid, provided a recap of four areas of merit-based scholarships, Kirtland funded merit scholarships, Kirtland Foundation funded scholarships, locally funded scholarships, and state funded scholarships.
EXECUTIVE SESSION
Trustee Roy Spangler moved to enter into executive session for the purpose of discussing Kirtland Community College Federation of Teachers negotiations, supported by Richard Silverman.
Vote: Ayes, seven Nays, zero Absent, zero The motion was declared approved at 8:35 p.m.
Others present: Ed Koliba, Kathy Koch, Doty Latuszek, Kathy Marsh,
An update of current negotiations was presented to the board by the administrative team involved with the Target Specific Bargaining process.
Trustee Patricia Webb moved to go out of executive session, supported by Richard Silverman.
Vote: Ayes, seven Nays, zero Absent, zero The motion was declare approved at 8:50 p.m.
ADJOURNMENT
With no further business to come before the board, the meeting was declared adjourned at 8:50 p.m. by Chair Sally Galer.
Respectfully submitted,
Kathy Koch