KIRTLAND COMMUNITY COLLEGE

BOARD OF TRUSTEES MINUTES

July 13, 2006

CALL TO ORDER

Chair Sally Galer called the meeting to order at 7 p.m.

ROLL CALL

Members Present: Robert Bovee, Sally Galer, Roy Spangler, Richard Silverman, Patricia Webb, Denis Weiss, Roberta Werle

Members Absent: None

Others Present: Stacey Barnes, Irene Borak, Fay Bovee, Jo Ann Comerford, Jim Enger, Chuck Hinman, Kathy Koch, Ed Koliba, Kathy Marsh, Charles Rorie, Ilene Scherer, Tim Scherer, Dale Shantz, Joan Weiss

WELCOME

Members and guests were welcomed by Chair Sally Galer.

OPEN DISCUSSION

Focus Groups

Trustee Richard Silverman, provided a list of questions to consider as a planning tool for the desired focus groups. He feels the focus visit is one piece of the planning the board needs to think about before the special meeting in September to help define what we are looking for in a future president. Denis Weiss provided three possible dates for a meeting with Bonnie Zoia with the Michigan State University Extension Service, who has agreed to help facilitate the focus groups. The dates were August 10, 24 or September 14. The board members chose September 14 for a special meeting with Bonnie Zoia for focus group planning.

Trustee Roberta Werle noted that Richard Silverman’s team took first place in the Kirtland Dirty Ball Open golf scramble held recently. She also expressed appreciation for the presentation of the economic impact of Kirtland in the community provided by Doty Latuszek from CCbenefits Inc. She said it is a good resource for planning.

MINUTES

Minutes from the June 6, 2006 special board meeting were reviewed and approved as presented after a motion by Trustee Richard Silverman supported by Trustee Denis Weiss.

The minutes from the June 8, 2006 regular board meeting were reviewed and approved as presented after a motion from Trustee Richard Silverman supported by Trustee Robert Bovee.

COMMUNICATION

College President, Charles Rorie, reminded the board of the Michigan Community College Association (MCCA) Summer Workshop July 20-22, 2006 in Traverse City.

Charles Rorie discussed a communication from MCCA asking for certification of 2006-07 MCCA Board of Directors appointments. Richard Silverman volunteered to serve as a representative or as an alternate. Roy Spangler offered to continue as the representative with Richard Silverman as the alternate. The board agreed on Spangler for representative with Silverman for alternate.

Charles Rorie shared a copy of the 2006 M-TEC Community Report, recently printed. There were 1,500 printed for distribution to community leaders in the Gaylord area.

Charles Rorie also shared a draft copy of the 40^th Anniversary Report to the Community and discussed printing and distribution costs. The board agreed with his recommendation to distribute this report to all postal patrons in our district.

SPECIAL PRESENTATION

Charles Hinman, Instructor of Criminal Justice, provided an update on the law enforcement and corrections consortiums. Thirty-one counties are members of the consortium and there are 21 associate counties that we serve for training.. The grants which fund the consortiums were written for 2006 in the amounts of $77,000 and $88,000. The first one was awarded, but the second one is pending in the courts. Overall, we taught over 2,000 corrections officers this year. He reported an increased interest in the corrections program and the State of Michigan has advised that they are holding three state corrections academies rather than the usual one, due to the need for manpower.

BUSINESS FOR BOARD ACTION

Chase Bank

General Fund checking account

Citizens Banking Corporation

1995 Debt Retirement Fund checking account

1996 Debt Retirement Fund checking account

Comerica Bank

Money Market Account

Edward D. Jones & Company

Investment of funds

Independent Bank

M-TEC checking account

Shore-to-Shore Campaign checking account

~~Bank One~~ Chase Bank

Money Market Account

Multi-Bank Securities, Inc.

Investment of funds

National City Bank

Payroll checking account

Money Market Account

LaSalle Bank

Money Market Account

Chemical Bank

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

2. RESOLUTION TO WRITE OFF DELINQUENT ACCOUNTS

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee

Roberta Werle:

WHEREAS

1. Kirtland Community College Board of Trustees Policy 2.110 states that all accounts uncollected at the end of the second fiscal year from the date of delinquency shall be presented to the Board of Trustees as uncollectible for write-off with future maintenance of accounts, and

2. Policy 2.100 also states that accounts previously written off but maintained, with balances due less than $500, which are uncollected at the end of the tenth fiscal year from the date of delinquency, shall no longer be maintained.

NOW, THEREFORE, BE IT RESOLVED THAT

5. RESOLUTION AUTHORIZING AMENDMENT AND RESTATEMENT OF THE RETIREMENT PLAN, CESSATION OF CONTRIBUTIONS UNDER THE RETIREMENT PLAN AND ADOPTION OF VALIC GOVERNMENTAL 403(b) PLAN

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee

Denis Weiss :

WHEREAS

1. Kirtland Community College (hereinafter, the “Employer”), previously established the Kirtland Community College 401(a) Special Pay Plan (hereinafter, the “Plan”) for the exclusive benefit of its employees and their beneficiaries, which Plan was originally effective as of January 1, 2002; and

2. The Employer retained the power to amend and/or terminate the Plan; and

3. The Employer now desires to amend and restate the Plan, cease all future contributions under the Plan, and adopt a Section 403(b) plan; and

NOW, THEREFORE, BE IT RESOLVED THAT

1. The Employer hereby amends and restates the Plan, effective June 30, 2006, by adopting the document titled The Variable Annuity Life Insurance Company Governmental Volume Submitter Plan” (which provides for cessation of all future contributions to the Plan), in the form and substance as the document heretofore presented to the governing body of the Employer, and

2. The Employer hereby approves and adopts the document titled “The Variable Annuity Life Insurance Company Governmental 403(b) Plan,” in form and substance as the document heretofore presented to the governing body of the Employer, the same to be effective as of June 30, 2006; and

3. That the appropriate representatives of the Employer be, and the same hereby are, authorized and directed to: (i) execute the adoption agreements to the FALIC Governmental Volume Submitter Plan document and the VALIC Governmental 403(b) Plan document, as approved; (ii) execute all other documents and to do all other things as may be necessary or appropriate to make the VALIC Governmental Volume Submitter Plan and the VALIC Governmental 403(b) Plan, effective June 30, 2006, including the execution of any amendments required by the Internal Revenue Service in order to continue and maintain the qualified and exempt status of the Plans; and (iii) execute any other documents required to obtain reliance on advisory letters issued to the VALIC Governmental Volume Submitter Plan by the Internal Revenue Service.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

REPORTS FOR BOARD INFORMATION

Winter Enrollment Report

Stacey Barnes, Dean of Student Services, presented an enrollment report for Winter 2006 semester with four years of data for historical comparison.

M-TEC SPENDING PLAN

Charles Rorie reported that the M-TEC spending plan for the $800,000 grant for displaced workers is nearing completion and will be submitted to the State of Michigan as required.

GOVERNOR’S VISIT

Charles Rorie informed the board that Governor Granholm will be visiting our area on Tuesday July 18 from 8 to 9:30 a.m. Chair Sally Galer and Vice Chair Roy Spangler will be attending, and he welcomed all board members to attend if they so choose to do so.

ADJOURNMENT

With no further business to come before the board, the meeting was declared adjourned at 8 p.m. by Chair Sally Galer.

Respectfully submitted,

Kathy Koch

Recording Secretary