KIRTLAND COMMUNITY COLLEGE

BOARD OF TRUSTEES MINUTES

December 13, 2007

CALL TO ORDER

Chair Roy Spangler called the meeting to order at 7:05 p.m. with the Pledge of Allegiance.

ROLL CALL

Members Present:      MaryAnn Ferrigan, Roy Spangler, Patricia Webb, Denis Weiss, Roberta Werle

Members Absent:       Sally Galer, Richard Silverman

Others Present:           Lisa Balbach, Jerry Boerema, Karen Brown, Carol Finke, Ed Koliba, Kathy Koch, Dennis Mansfield, Kathy Marsh, Kyle Morrison, Tom Quinn, Dale Shantz, Ilene Scherer, Tim Scherer

WELCOME

Members and guests were welcomed by Chair Roy Spangler.

PUBLIC COMMENT

None

MINUTES

Minutes from the October 25, 2007 special meeting on programming were reviewed and amended. With a motion from Trustee Denis Weiss, supported by Trustee MaryAnn Ferrigan, the October 25, 2007 minutes were approved as amended.

Minutes from the November 15, 2007 regular board of trustees meeting were reviewed. However, since only one board member was present who attended that meeting, approval of the November 15, 2007 minutes was postponed.

PRESIDENT’S REPORT

MCCA Board Survey

Michigan Community College Association has asked the board members to complete a short survey during the meeting and return it to them as soon as possible. The survey was about topics for board workshops.

Introduction of new employees; resignations; transfers

Dale Shantz, Director of Human Relations, reported the following:

James Lamblin has been hired as part-time Custodian.

Rex (Butch) McGregor has been engaged as the Assistant Men’s Basketball Coach.

Caryn Schutte has been offered the position of Lead Tutor for Language Arts.

Robert (Bob) Oakes has been offered the position of Paraprofessional, Automotive Lab.

Dr. Karen Brown, Associate Dean of Instruction, has submitted her resignation effective March 1, 2008.

Awards and recognition

Dale Shantz announced the following:

Jim Enger, Director of Marketing, has had a short story selected for a collection of the best American fishing & hunting humor, by Willow Creek Press, in a new book entitled The Great Duck Misunderstanding, The Very Best of American Fishing & Hunting Humor, compiled by Brian Peterson. Mr. Enger has also been recently named to the board of the Gahagan Nature Preserve.

Commendation is due Richard (Smoke) Bonk, Instructor of Automotive Program, whose program has received National ASE (National Institute for Automotive Service Excellence) re-certification.

Roberta Eveleth, part-time Business Office Support Specialist, has completed her General Business Certificate from Kirtland Community College.

Clay Horton, part-time Faculty, has been awarded a Master of Science Degree in Career and Technical Education from Ferris State University. His original artwork, “Alpha Hunter,” has been added to the permanent collection of the Devereaux Memorial Crawford County Library in Grayling.

Roberta Otwell, Coordinator of M-TEC Advising and Support, has completed her Bachelor of Arts from Spring Arbor University.

Cardiovascular Sonography program

Tom Quinn, College President, presented an update on the ownership transition from a privately owned school to Kirtland Community College. He provided a list of equipment with values and appraisals, and a purchasing plan for the equipment. He requested authority to make purchases out of compliance with the college purchasing policy which requires a bidding process. Trustee Patricia Webb moved to authorize purchases through Old Mission Bank and Medical Solutions to acquire leased equipment for the sonography program in the amount of $65,000 with the option of backing out if negotiations do not move forward in a manner satisfactory to college administration. The motion was supported by Trustee Denis Weiss. Discussion: Trustee Roberta Werle asked whether students from this program will be placed within the four-county area of our college district. The response was that students will be placed wherever the demand is.

Vote:      Ayes, five,    Nays, zero     Abstain, zero        Absent, two           Motion declared approved.

Law Enforcement and Corrections Consortiums

Associate Dean, Jerry Boerema, reported that we received $241,828 for law enforcement training in northern Michigan and $87,602 for corrections training in northern and central Michigan. The total in grants awarded is $329,430. He also announced that a recent audit from Michigan Commission on Law Enforcement Standards (MCOLES) showed no discrepancies and no corrections.

Community College Survey of Student Engagement report

Tom Quinn and Nick Baker, Director of Institutional Research, presented results of surveys conducted last April on student engagement. The data is useful for establishing standards for instruction, a goal Tom Quinn plans to move forward at a future board of trustees meeting.

Online Computer Store

Tim Scherer, Director of Institutional Services, demonstrated a new service, an online used computer store. It will begin December 17, 2007. Used, excess and obsolete computers from the college will be offered for sale on line. It is available at https://secure.kirtland.edu/computerstore/

Kirtland Center for the Performing Arts (KCPA)

Tom Quinn announced that KCPA recently received a grant of $7,900 grant for the 2007-08 performing artist series from the Michigan Council for Arts and Cultural Affairs.

BOARD MEMBER REPORTS/OPEN DISCUSSION

Government Forum, Theme Park Impact Study

Trustee MaryAnn Ferrigan reported that although the 18-month purchase option for acquiring property from the DNR for construction of a theme park in Grayling Township has expired, the developer, Axiom, Entertainment, has announced plans to exercise the option at the January 10, 2008 DNR commission meeting.

Mineral Rights

MaryAnn Ferrigan researched mineral rights on college property and confirmed that we do have mineral rights. Roy Spangler said that when the property was acquired from the state, it was a legislative transfer for development of a community college. They did not reserve the mineral rights at that time. This implies potential opportunities and a presentation is planned for a future board meeting to consider possibilities for use of mineral rights.

NEW BUSINESS/BOARD ACTION

1. RESOLUTION TO APPROVE ASSOCIATE DEGREE IN ANIMATION AND GAME DESIGN

The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Denis Weiss:

WHEREAS

1.     The board of trustees was presented a proposal to add the Associate Degree in Animation and Game Design as a first reading at the November 15, 2007 meeting, and

2. The college administrative team has reviewed the recommendation and concurs that the Associate Degree in Animation and Game Design be added, and

3. The college Curriculum and Instruction Committee has approved the addition of the Associate Degree in Animation and Game Design, and

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed addition of the Associate Degree in Animation and Game Design for Fall 2008 semester be approved.

Vote:      Ayes, five              Nays, zero             Abstain, zero                Absent, two          Resolution declared adopted.

2.     RESOLUTION TO APPROVE POL 6.030A ACADEMIC PROBATION AND ACADEMIC DISMISSAL FROM COLLEGE REVISION

Discussion: Trustee Ferrigan requested a definition of “career credit” as opposed to “cumulative credit.”

Since the Dean of Student Services was not present to address this, approval of the resolution was postponed

3.     RESOLUTION TO APPROVE FINAL BUDGET FOR 2007-2008

The following preamble and resolution were offered by Trustee Denis Weiss and supported by Trustee Mary Ann Ferrigan:

WHEREAS

1.     The college administration had developed and the Kirtland Community College Board of Trustees has approved a activity-level preliminary budget for the 2007-08 fiscal year.

2.     Since then, more accurate data has become available, especially regarding revenue projections, enrollment, and staffing requirements.

3.     The college administration has now developed and is recommending a final budget for the 2007-08 fiscal year.

NOW, THEREFORE, BE IT RESOLVED THAT

The Kirtland Community College Board of Trustees adopt a activity-level final budget for the 2007-08 fiscal year as presented.

Vote:      Ayes, five              Nays, zero             Abstain, zero                Absent, two           Resolution declared adopted.

4.     RESOLUTION TO APPROVE REQUEST FOR PROPOSALS (RFP) FOR AUDITING SERVICES

The following resolution was offered by Trustee Denis Weiss and supported by Trustee Roberta Werle:

BE IT RESOLVED THAT

The Kirtland Community College will open solicit and accept bids for auditing services for the fiscal year ending June 30, 2008.

FURTHERMORE, BE IT RESOLVED THAT

The Kirtland Community College Board of Trustees thanks the firm of Yeo & Yeo for auditing services performed over the past eight years.

Vote:      Ayes, five              Nays, zero             Abstain, zero                Absent, two           Resolution declared adopted.

ANNOUNCEMENTS

Tom Quinn drew attention to the events listed on the agenda between now and the next regular board meeting in January.

He spoke of a potential board retreat to discuss goals and plans for the future. He will discuss it with the board chair and bring a recommendation to the board at a future meeting. Roy Spangler commented that a one-year evaluation period for the college president should contain intermediate steps such as quarterly communication that can be included in a board retreat.

ADJOURNMENT

With no further business to come before the board, the meeting was declared adjourned at 8:58p.m. by Chair Roy Spangler.

Respectfully submitted,

Kathy Koch

Recording Secretary