KIRTLAND COMMUNITY COLLEGE

BOARD OF TRUSTEES MINUTES

March 20, 2008

CALL TO ORDER

Chair Roy Spangler called the meeting to order at 7:17 p.m. with the Pledge of Allegiance.

ROLL CALL

Members Present:      MaryAnn Ferrigan, Richard Silverman, Roy Spangler, Denis Weiss, Roberta Werle

Members Absent:       Sally Galer, Patricia Webb

Others Present:           LeAnne Auman, Nick Baker, Mike Barratt, Jerry Boerema, Smoke Bonk,  Jo Ann Comerford, Gene Frazier, Kerry Harwood, Rick Henderson, Kathy Koch, Ed Koliba, Jane Lange, Dennis Mansfield, Beth Mahrle, Cathy Meadows, Joe Meadows, Randy Parsons, Tom Quinn, Dale Shantz, Evelyn Schenk, Ilene Scherer, Tim Scherer

WELCOME

A moment of silence was observed in memory of Steve Oppy, former Coordinator of Career Employment Services and Counselor. Members and guests were welcomed by Chair Roy Spangler.

MINUTES

Minutes from the February 28, 2008 regular board meeting were approved as presented with a motion from Trustee MaryAnn Ferrigan, supported by Trustee Denis Weiss.

PUBLIC COMMENT

None

PRESIDENT’S REPORT

Oil and Gas Information

Chair Roy Spangler explained that this presentation was brought about due to the high cost of fuel oil which has impacted the college budget. Since there already are test wells in the area, it was recommended to explore the options and opportunities that the college might be able to consider.

Rick Henderson, District Supervisor, Michigan Department of Environmental Quality, spoke of permitting, bonds, drills, pits and production. He talked about pollution prevention measures taken at all oil and gas sites.

Mike Barratt, President of Michigan Oil and Gas Producers Education Foundation, spoke about the scope of the petroleum industry in Michigan, hydrocarbons and how do we search for them, drilling and production practices, costs, risks and benefits. He displayed a video describing the production process. Randy Parsons, Board of Trustees, Michigan Oil and Gas Producers Education Foundation, addressed costs and pipelines. He said that ninety percent of wells drilled are completed within 48 hours.

Risks include a dry hole (no oil or gas), marginal well (no payout or small profit), cost over-runs (unexpected drilling, completion problems), small reservoir (small amount of gas or oil) and fast depletion (poor reservoir quality).  Benefits include discovery of a large reservoir (better than expected), costs less than budgeted, great well performance, slow depletion (good reservoir quality). The bottom line is that oil and gas drilling and completion is expensive, $420,000.

After a break, Tom Quinn suggested a committee of two, he and MaryAnn Ferrigan, to research past (expired) leases of college property for oil well exploration.

Personnel

Dale Shantz, Director of Human Resources, announced that Mary Ann Frick has been offered and accepted the position of Associate Dean for Heath Sciences, effective April 7, 2008.

Irene Borak has been engaged as the Interim Acting Marketing Director, following Jim Enger’s accident and subsequent hip surgery.

Beth Mahrle, Custodian announced last month, was present and introduced to the board.

Dr. Joe Fields, Speech instructor, has completed the Process Communications and Advanced Process Communications programs in preparation for certification as a Certified Process Communications Instructor. He also received the Cherry Capital Toastmasters Award for Best Table Topics in Traverse City.

Carole Finke, English instructor, has been elected president of Peninsula Writers of Michigan.

Anneliese Finke, part-time English instructor, had her poems published in the most recent issue of The Dunes Review with work forthcoming in Hurricane Review. She is also to be a presenter at the Spring Fling Writing Thing at Barnes and Noble in East Lansing in May.

Larry Miracle, Utility Worker, has received the staff Konga Drum Award. This award is from one Kirtland staff member (the one who previously received the award) to another, to recognize their colleagues here at Kirtland who have done an outstanding job, above the “call of duty.”

Amy Hesse, with whom we contract to provide child care services, received her Bachelor of Arts degree in Educational Studies from Western Governors University in February.

Gail Westmoreland, Administrative Assistant at M-TEC, has submitted her intent to retire, effective June 30, 2008.

Information Items

Tom Quinn reviewed information items included in the board packets.

BOARD MEMBER REPORTS/OPEN DISCUSSION

Denis Weiss reported on a focus group meeting in West Branch recently hosted by Tom Quinn. Leaders in the business, government, and service sector were invited to explore the needs of the Ogemaw County. A need for aircraft mechanics and surgical technologists was discussed. He said that this communication process will be an ongoing thing. Roy Spangler suggested doing more of these in other communities.

NEW BUSINESS/BOARD ACTION

1.     RESOLUTION TO APPROVE TUITION AND FEES FOR THE 2008-09 ACADEMIC YEAR

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee MaryAnn Ferrigan:

WHEREAS

1.     The college administrative team has requested that the board of trustees establish the rate of tuition for the 2008-09 academic year.

2.     The college administrative team anticipates proposing a balanced budget for 2008-09.

3.     The college administrative team has done a thorough review of budget assumptions and requests and feels that a 5.0 percent level of increase is appropriate and necessary at this time.

4.     It is expected that the requested increase will keep tuition consistent with other Michigan community college tuition rates.

NOW, THEREFORE, BE IT RESOLVED THAT

1.     The rate of tuition for in-district students shall be $77.50 per contact hour.

2.     The rate of tuition for out-of-district students shall be $142.00 per contact hour.

3.     The rate of tuition for out-of-state students shall be $175.50 per contact hour.

4.     The rate of tuition for international students shall be $210.00 per contact hour.

5.     The course fees are approved as submitted.

Vote:      Ayes, five      Nays, zero     Abstain, zero                Absent, two                   Resolution declared adopted.

2.     RESOLUTION TO CONTRACT FOR AUDITING SERVICES

The following preamble and resolution were offered by Trustee Roberta Werle and supported by Trustee Denis Weiss:

WHEREAS

1.     The Finance/Audit Subcommittee has had an opportunity to review the proposals for auditing services for year ending June 30, 2008.

2.     The committee feels that all of the firms who submitted proposals are adequately qualified to perform the services solicited.

3.     The committee believes that Plante Moran possesses superior experience and expertise in Michigan community college audits and issues.

NOW, THEREFORE, BE IT RESOLVED THAT

The Kirtland Community College Board of Trustees hereby authorizes and directs to the board chair and college president to enter into an agreement with Plante Moran, on behalf of the Board of Trustees, for auditing services for year ending June 30, 2008

Vote:      Ayes, five      Nays, zero             Abstain, zero                Absent, two           Resolution declared adopted.

3.     RESOLUTION TO ESTABLISH THE GENERAL FUND REVENUE ESTIMATE FOR THE 2008-09 FISCAL YEAR

The following preamble and resolution were offered by Trustee Denis Weiss and supported by Trustee MaryAnn Ferrigan:

WHEREAS

1.     Michigan Public Act 331 of 1966 requires the estimate of general fund revenue for the upcoming year, and

2.     The college administrative team is recommending that the board of trustees establish the general fund revenue estimate based on the following assumptions:

Tuition and Fees

                        Enrollment

                                Central Campus                        0.0%

                                M-TEC                                      30.0%

                Tuition Rate Increase                               5.0%                                                 $5,717,000

                Property Tax Increase                              3.5%

                Includes Otsego County Millage                                                                      7,187,600

                State Appropriation Increase                  3.0%                                                 2,865,350

Investment Return                                    4.0%                                                 63,400

Other Income Increase                            0.0%                                                 302,350

Total Revenue Estimate                                                                                    $16,135,700                       

NOW, THEREFORE, BE IT RESOLVED THAT

The general fund revenue estimate be established in the amount of $16,135,700 for the 2008-09fiscal year.

Vote:      Ayes, five      Nays, zero     Abstain, zero                Absent, two                   Resolution declared adopted.

4.     AMENDMENT TO RESOLUTION TO APPROVE ACADEMIC CALENDAR FOR 2007-2008

A motion to amend the resolution approved February 28, 2008, was made by Trustee Mary Ann Ferrigan, supported by Denis Weiss:

WHEREAS

1.     The Kirtland Community College Board of Trustees has been presented the proposed Academic Calendar for the academic year 2007-2008.

2.     The proposed Academic Calendar for 2007-2008 has been approved by the Instructional Council and the College Administrative Team.

NOW, THEREFORE, BE IT RESOLVED THAT

The Kirtland Community College Board of Trustees hereby moves to approve the Academic Calendar for the year 2007-2008 as presented.

Vote:      Ayes, five      Nays, zero     Abstain, zero                Absent, two           Amendment to Resolution declared adopted.

5.     First reading:  RESOLUTION TO MOVE PROPOSED CERTIFICATE OF COMPLETION,

BOOKKEEPING TO SECOND READING

The following preamble and resolution were offered by Trustee Roberta Werle and supported by Trustee Richard Silverman:

WHEREAS

1. The board of trustees has been presented a proposal to add the Certificate of Completion, Bookkeeping as a first reading at this meeting, and

2. The college administrative team has reviewed the recommendation and concurs that the Certificate of Completion, Bookkeeping be added, and

3. The college Curriculum and Instruction Committee has approved the addition of Certificate of Completion, Bookkeeping.

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed addition of the Certificate of Completion, Bookkeeping for the Fall 2008 semester be moved to a second reading at the next scheduled meeting.

Vote:      Ayes, five      Nays, zero             Abstain, zero                Absent, two           Resolution declared adopted.2008.

6. First reading:  RESOLUTION TO MOVE PROPOSED AUTOMOTIVE TECHNOLOGY AUTO BODY SPECIALIST CERTIFICATE OF COMPLETION TO SECOND READING

The following preamble and resolution were offered by Trustee Roberta Werle and supported by Trustee Denis Weiss:

WHEREAS

1.     The board of trustees has been presented a proposal to add the Automotive Technology Auto Body Specialist Certificate of Completion as a first reading at this meeting, and

2.     The college administrative team has reviewed the recommendation and concurs that the Automotive Technology Auto  Body Specialist Certificate of Completion be added, and

3.     The college Curriculum and Instruction Committee has approved the addition of Automotive Technology Auto Body Specialist Certificate of Completion.

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed addition of the Automotive Technology Auto Body Specialist Certificate of Completion for the Fall 2008 semester be moved to a second reading at the next scheduled meeting.

Vote:      Ayes, five      Nays, zero     Abstain, zero                Absent, two           Resolution declared adopted.

7. First reading:  RESOLUTION TO MOVE PROPOSED AUTOMOTIVE TECHNOLOGY DIESEL SERVICE SPECIALIST CERTIFICATE OF COMPLETION TO SECOND READING

The following preamble and resolution were offered by Trustee Denis Weiss and supported by Trustee Mary Ann Ferrigan:

WHEREAS

1.     The board of trustees has been presented a proposal to add the Automotive Technology Diesel Service Specialist Certificate of Completion as a first reading at this meeting, and

2.     The college administrative team has reviewed the recommendation and concurs that the Automotive Technology Diesel Service Specialist Certificate of Completion be added, and

3.     The college Curriculum and Instruction Committee has approved the addition of the Automotive Technology Diesel Service Specialist Certificate of Completion.

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed addition of the Automotive Technology Diesel Service Specialist Certificate of completion for the Fall 2008 semester be moved to a second reading at the next scheduled meeting.

Vote:      Ayes, five      Nays, zero     Abstain, zero                Absent, two           Resolution declared adopted.

8. First reading:  RESOLUTION TO MOVE APPROVAL OF WELDING & FABRICATING CERTIFICATE OF COMPLETION AND ASSOCIATE IN APPLIED SCIENCE TO SECOND READING

The following preamble and resolution were offered by Trustee Roberta Werle and supported by Trustee MaryAnn Ferrigan:

WHEREAS

1.     The board of trustees has been presented a proposal to add the Welding & Fabricating Certificate of Completion and Associate in Applied Science as a first reading at this meeting, and

2.     The college administrative team has reviewed the recommendation and concurs that the Welding & Fabricating Certificate of Completion and Associate in Applied Science be added, and

3.     The college Curriculum and Instruction Committee has approved the addition of Welding & Fabricating Certificate of Completion and Associate in Applied Science.

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed addition of the Welding & Fabricating Certificate of Completion and Associate in Applied Science for the Fall 2008 semester be moved to a second reading at the next scheduled meeting.

Vote:      Ayes, five      Nays, zero     Abstain, zero                Absent, two           Resolution declared adopted.

ANNOUNCEMENTS

The next board meeting is scheduled for April 17, 2008. Trustee Richard Silverman requested moving the meeting to April 24. A motion to move the April meeting to April 24 was offered by Trustee Roberta Werle, supported by Trustee Denis Weiss.  Vote:                Ayes, five        Nays, zero     Abstain, zero        Absent, two The motion was declared approved.

Roy Spangler suggested holding the April meeting at M-TEC in Gaylord, noting that at the biennial organizational meeting, a meeting in Gaylord was agreed to. A motion to hold the April 24, 2008 board of trustees meeting at the M-TEC in Gaylord was offered by Trustee Richard Silverman, with an education session before the meeting to tour the facility.  The motion was supported by Trustee Denis Weiss. 

Vote:      Ayes, five      Nays, zero     Abstain, zero                Absent, two.          The motion was declared approved.

Tom Quinn thanked the board members for attending the education session prior to this meeting to visit the child care center and house #20 on College Drive. The purpose was to facilitate conversations on the future of campus housing.  He requested a special board meeting on student housing and strategic planning for a future date.

Richard Silverman mentioned that in the past, we have had after-hour presentations throughout the district, and he suggested considering doing that sometime in the future.

ADJOURNMENT

With no further business to come before the board, the meeting was declared adjourned at 9:39 p.m. by Chair Roy Spangler.

Respectfully submitted,

Kathy Koch

Recording Secretary