KIRTLAND COMMUNITY COLLEGE

SPECIAL BOARD OF TRUSTEES MEETING

 MINUTES

June 26, 2008

CALL TO ORDER

Chair Roy Spangler called the meeting to order at 7:02 p.m. with the Pledge of Allegiance.

ROLL CALL

Members Present:      MaryAnn Ferrigan Richard Silverman, Roy Spangler, Roberta Werle

Members Absent:       Sally Galer, Denis Weiss, Patricia Webb

Others Present:           Stacey Barnes, Kathy Koch, Ed Koliba, Tom Quinn, Ilene Scherer, Tim Scherer, Dale Shantz, Jerry Werle

WELCOME

Chair Spangler welcomed everyone present.

The chair announced a change in the agenda by moving directly to the resolution to approve the budget.

RESOLUTION TO APPROVE THE2008-2009 PRELIMINARY BUDGET

Chair Spangler asked if there was any discussion needed on the 2008-2009 Preliminary Budget. Trustee Roberta Werle wanted to know whether part-time personnel will be compensated for attending the September 12 summit for strategic planning. President Tom Quinn responded in the affirmative.

Spangler expressed a need to amend the resolution to allow for continuation of the budget if the next fiscal year preliminary budget is not approved by July 1, 2009. Roberta Werle suggested looking at the board bylaws for possible changes before the next preliminary budget is presented for approval.

The following preamble and amended resolution were offered by Trustee Richard Silverman and supported by Trustee Mary Ann Ferrigan:

WHEREAS

1. On June 12, 2008, the 2008-2009 Preliminary Budget was presented to the Board of Trustees as a first reading, and

2. The Kirtland Community College Board of Trustees has been presented the 2008-2009 Preliminary Budget as a second reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

The 2008-09 Preliminary Budget is approved and will continue into 2009-2010 budget year should a 2009-2010 budget not be passed by July 1, 2009.

Vote:      Ayes, four             Nays, zero             Abstain, zero                Absent, three        Resolution declared adopted.

Roy Spangler challenged the chief business and finance officer with the question, should we have not been able to get a quorum tonight, would you have paid the bills. Ed Koliba’s response was the he did not know the answer but would seek a legal opinion to protect the board.

PRESIDENT’S REPORT

College President Thomas Quinn reviewed the information presented at the June 19, 2008 special board meeting for housing and budget at which there was no quorum present. He commented that the resolution was somewhat vague, due to legal issues. The question has been raised whether we should suspend student housing sooner than the recommendation of the end of the winter 2009 semester. He recommended trying to close housing in January, but no later than May 2009.

NEW BUSINESS/BOARD ACTION

1. RESOLUTION TO SUSPEND CURRENT STUDENT HOUSING

        The following preamble and amended resolution were offered by Trustee Roberta Werle and supported by

Trustee Richard Silverman with addition of a statement of intent:

WHEREAS

1.     The current college student housing was started as a pilot program; and

2.     The Kirtland Community College Board of Trustees has determined the current housing is in need of repair; and

        3.     The college administration has determined that the water system serving the student houses will need extensive repair before all of the housing resources can be used.

NOW, THEREFORE, BE IT RESOLVED THAT

        1.     The college will suspend its current pilot program for student housing after the completion of the 2008 fall semester; and as soon as possible with the proviso that students are assisted with finding alternate housing and reasonable safety measures will be implemented prior to occupancy;

        2.     A subcommittee of board members and employees will be formed by the president and the board chair to determine the fate of existing housing buildings.

3.     The administration of the college will begin to prepare a proposal for new student housing.

Statement of Intent

The intent is that no additional students beyond those already accepted, will be added to for student housing; police academy students are included in the group already accepted; buildings include all student housing units as well as other buildings that may come up during consideration of determining the fate of existing buildings. All safety measures will be taken with any houses used for student housing prior to occupancy. The intent is to attempt to close student housing prior to the start of the fall 2009 semester, if possible.

Vote:      Ayes, three            Nays, one              Abstain, zero                Absent, three        Resolution declared failed.

2.     New motion to suspend current student housing

The following preamble and resolution were offered by Trustee Mary Ann Ferrigan, supported by Trustee Richard Silverman:

WHEREAS

1.     The current college student housing was started as a pilot program; and

2.     The Kirtland Community College Board of Trustees has determined the current housing is in need of repair; and

        3.     The college administration has determined that the water system serving the student houses will need extensive repair before all of the housing resources can be used.

NOW, THEREFORE, BE IT RESOLVED THAT

1.     Kirtland Community College suspends all student housing as of June 30, 2008.

2.     A committee of board members will be formed by the president and the board to determine the fate of existing buildings.

Vote:      Ayes, four             Nays, zero             Abstain, zero                Absent, three                Motion declared carried.

OPEN DISCUSSION

Tom Quinn commented that he thought the deliberation has been enlightening and well done. In conversations with individual board members about visiting other colleges that have student housing, he already has volunteers through Silverman and Werle to visit Bay College and Gogebic Community College. He expressed a need to form a plan to accomplish this data gathering opportunity. Spangler suggested that an administrator or staff member should accompany them for continuity. A prepared list of questions to ask would help with continuity and comparisons.

Mary Ann Ferrigan said that housing needs to be developed within a strategic plan.

Regarding housing visits, Quinn encouraged the board to start to think about how to start to research this and build your own vision and share it with others. He is working with administrators to develop a plan of where they intend to go, and he hopes to piggyback it with the board members who can and self-assign themselves to visit places to gather information on housing.

Quinn added that he asked for a roundtable discussion of boards considering student housing at the MCCA summer workshop.

ADJOURNMENT

With no further business to come before the board, the meeting was declared adjourned at 7:54 p.m. by Chair Roy Spangler.

Respectfully submitted,

Kathy Koch

Recording Secretary