KIRTLAND COMMUNITY COLLEGE
BOARD OF TRUSTEES MINUTES
July 17, 2008
CALL TO ORDER
Chair Roy Spangler called the meeting to order at 7:11 p.m. with the Pledge of Allegiance.
ROLL CALL
Members Present: MaryAnn Ferrigan, Sally Galer, Richard Silverman, Roy Spangler, Denis Weiss, Roberta Werle
Members Absent: Patricia Webb
Others Present: Stacey Barnes, Jerry Boerema, Jo Ann Comerford, Mary Ann Frick, Kathy Koch, Kathy Marsh Tom Quinn, Ilene Scherer, Tim Scherer, Dale Shantz
WELCOME
Chair Spangler welcomed everyone present.
MINUTES
Minutes from the June 12, 2008 regular board meeting, the June 19, 2008 special board meeting which did not have a quorum, and the June 16, 2008 special board meeting were presented and approved as amended.
PUBLIC COMMENT
None
PRESIDENT’S REPORT
Personnel Update
Dale Shantz, Director of Human Resources, provided the following report:
New full-time faculty are Evalene Martin, Sonography; Sandy Wilson, Sonography; Jenn Sieszputowski, Science.
New part-time faculty: Brenda Kauffman, Math; Matthew Murray, Math; Larry Roeske, Math; Nick Baker, Math; Jared Socia, Computers and Art; Hall Hewitt, Nursing; Chris Martin, Sonography; Jim Norgaard, Philosophy at M-TEC; Adam Respecki, Math at M-TEC; Terry Regaller, contracted through MMR to teach EMT; Ellen Thompson, DEV English; Brian Hartman, Biology at M-TEC; Steven Ball, First Aid; Curt Schaiberger, Political Science
Employee achievements, awards and honors: Nick Baker, Director of Institutional Research, elected to the position of Vice Chair of the Michigan Total Quality Improvement Project (MiTQIP) organization. This is the organization that Michigan AQIP schools have created to exchange ideas and learn more about the CQI process as it applies to an educational setting.
Tim Scherer, Director of Institutional Services, has been appointed to the Board of Education of Houghton Lake Schools.
Kirtland Volunteers: there were many who helped and/or contributed to Team Kirtland for the Relay for Life at Houghton Lake recently.
Resignations and retirements: Bobbie Otwell, Coordinator of M-TEC advising and support, is retiring effective October 15. Peggy Thurnham, Flex Lab Paraprofessional, has submitted her resignation.
Housing update
College President, Tom Quinn, asked the chair to discuss appointing board members to the Housing Committee as agreed to at the special meeting on June 26, 2008. Administrators that Quinn recommended for the committee are Stacey Barnes, Jerry Boerema, Jo Ann Comerford, and Ed Koliba. The committee will also consist of a faculty union representative, a steelworkers representative, and Terry Geary, part-time classified staff member. Chair Spangler and Trustee MaryAnn Ferrigan volunteered to be on the committee. Quinn said the committee will likely meet in September and his office will work on scheduling that meeting.
Stacey Barnes gave an update on the process of closing current student housing. Her office put together a list of available rentals and notified all students and their parents of their desire to assist them in finding alternate housing.
Jo Ann Comerford notified the Department of Environmental Quality that we no longer have student housing, and as a result, we now come under the jurisdiction of the local health department. She is looking into life safety issues from the fire marshal.
Housing field trips
Tom Quinn provided a list of Michigan community colleges to visit those with housing, and some without, to gather data for exploring the future of student housing for our campus. Board members were asked to sign up for visits they wish to make. Administrators and staff members will be included on some of the visits. Roy Spangler asked to explore the issue of distinguishing whether the colleges are building and operating student housing themselves or whether it is handled through outside sources. Trustee Roberta Werle asked for a list of common questions to ask on the visits for proper comparisons. Tom Quinn agreed that a list of common questions would be provided to everyone for continuity and comparison.
Board goals
A list of board goals with suggestions assembled in a previous discussion was provided. Tom Quinn asked the board members to choose three goals to infuse into the strategic planning process on September 12. He asked all the members of the board to attend the September 12 planning summit. Richard Silverman and Roy Spangler suggested a special meeting to discuss the goals listed more thoroughly before voting on them. It was suggested that the August regular board meeting could become a special meeting or dedicate a major portion of that meeting for the purpose of selecting and prioritizing board goals.
Other
Tom Quinn shared an article in Speedway Illustrated noting a Kirtland Community College student will be selected to attend a NASCAR race this year as their guest.
He shared another article from the Community College Journal, Plus 50 initiative puts focus on older learners.
Quinn noted that Richard Silverman has been recruited to lead a tour of people to Chicago with a chartered bus. It has not been scheduled yet, and a committee is working out the details.
Information on the walkway bridge to the Instructional building (INS) was provided as result of the bid process. Jo Ann Comerford is checking references of the two lowest bidders. Only one of those bids was within the budget for the project. Board members expressed concern about going with the lower bidder.
BOARD MEMBER REPORTS/OPEN DISCUSSION
Governance Leadership Institute 2008
Trustee MaryAnn Ferrigan recently attended a conference sponsored by the Association of Community College Trustees about The Crucial Leadership Role of the Chair and the Executive Committee of the Board and she was asked to give a report on that experience. Thirty-two people attended, so there was a lot of hands-on experience and discussion opportunities. She said there were more college presidents than trustees, and she learned many things that we might be able to implement. A software called Boardroom was particularly interesting to her. She said the experience was both refreshing and energizing.
NEW BUSINESS/BOARD ACTION
1. Resolution to approve POL 6.125 RIGHTS AND RESPONSIBILITIES OF STUDENTS revision
The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Denis Weiss:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed revision to a portion of POL 6.125 Rights and Responsibilities of Students as a first reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed POL 6.125 Rights and Responsibilities of Students revision is approved.
Vote: Ayes, six Nays, zero Abstain, zero Absent, Resolution declared adopted.
2. Resolution to move BYLAWS OF THE BOARD OF TRUSTEES , Article V, Section 7, and Article VII, Section I revision to second reading
The following preamble and resolution as amended were offered by Trustee Roberta Werle and supported by Trustee Sally Galer:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed BYLAWS OF THE BOARD OF TRUSTEES, Article V, Section 7, and Article VII, Section I revision as a first reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed BYLAWS OF THE BOARD OF TRUSTEES, Article V, Section 7, and Article VII, Section I revision be moved to a second reading at the next scheduled meeting.
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.
3. Resolution to write off delinquent accounts
The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee MaryAnn Ferrigan:
WHEREAS
1. Kirtland Community College Board of Trustees Policy 2.110 states that all accounts uncollected at the end of the second fiscal year from the date of delinquency shall be presented to the Board of Trustees as uncollectible for write-off with future maintenance of accounts, and
2. Policy 2.100 also states that accounts previously written off but maintained, with balances due less than $500, which are uncollected at the end of the tenth fiscal year from the date of delinquency, shall no longer be maintained.
NOW, THEREFORE, BE IT RESOLVED THAT
1. The Board of Trustees approve that the following student accounts be written off with continued maintenance of accounts:
FA05, WI06, SU06 134 accounts $43,786.90
2. The records of the following student accounts no longer be maintained:
FA97, WI98, SU98 45 accounts $5,654.12
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared approved.
4. Resolution to establish depositories
Chair Spangler commented that a number of banks are experiencing serious problems due to not writing off bad loans. He noted that this is a complete list of local institutions.
Roberta Werle commented that we are authorizing the investment of idle funds, and asked how much insurance do we have in each of these funds. It was noted that payroll alone
is over $200,000, so Werle asked what happens if they dive. She asked why do we not bid out our banking services. Spangler voiced concerned about Chase. The world has
changed, and very dramatically. The total in all the institutions is six million dollars. Spangler spoke of a potential conflict of interest, as he sits on the board of the North Central
Area Credit Union.
Tom Quinn commented that this might be a good topic for discussion at the Michigan Community College Association Summer Workshop next week in Traverse City. This is also
a topic the board can address at any time. Denis Weiss said, with the economy the way it is, we should keep this on the table. Richard Silverman and Roberta Werle agreed that the
board should review this subject quarterly.
The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Denis Weiss:
WHEREAS
1. Section 7 of Article XII of the Bylaws of the Board of Trustees requires the establishment of official depositories of the college on an annual basis, and
2. Section 142 of Act 331 of the Michigan Public Acts of 1966 as amended (the Act) authorizes the Secretary/Treasurer of the community college or his/her designee to invest
the idle funds of the college.
NOW, THEREFORE, BE IT RESOLVED THAT
1. The Board of Trustees authorizes the Chief Business and Financial Officer to be designated by the Secretary/Treasurer to invest the idle funds of the college in accordance
with the Act, and
2. The following institutions and/or securities dealers be designated as official depositories of Kirtland Community College for the 2008-2009 fiscal year:
Chase Bank
General Fund Checking Account
Money Market Account
Citizens Banking Corporation
1995 Debt Retirement Fund checking account
1996 Debt Retirement Fund checking account
Comerica Bank
Money Market Account
Edward D. Jones & Company
Investment of Funds
Chemical Bank
Investment of Funds
First Bank
Investment of Funds
Northland Area Federal Credit Union
Investment of Funds
Independent Bank
M-TEC Checking Account
Shore-to-Shore Campaign Checking Account
Chase Bank
Money Market Account
Multi-Bank Securities, Inc.
Investment of Funds
National City Bank
Payroll Checking Account
Money Market Account
LaSalle Bank
Money Market Account
Fifth Third Bank
Investment of Funds
North Central Area Credit Union
Investment of Funds
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared approved.
ANNOUNCEMENTS
MCCA Summer workshop is next week in Traverse City. The next regular board meeting is August 21, 2008.
.
ADJOURNMENT
With no further business to come before the board, the meeting was declared adjourned at 8:29 p.m. by Chair
Roy Spangler.
Respectfully submitted,
Kathy Koch
Recording Secretary