KIRTLAND COMMUNITY COLLEGE

BOARD OF TRUSTEES MINUTES

August 21, 2008

CALL TO ORDER

Chair Roy Spangler called the meeting to order at 7:02 p.m. with the Pledge of Allegiance.

ROLL CALL

Members Present:      MaryAnn Ferrigan, Sally Galer, Richard Silverman, Roy Spangler, Patricia Webb,

Denis Weiss, Roberta Werle

Members Absent:       None

Others Present:           Jo Ann Comerford, Kathy Koch, Dennis Mansfield, Kathy Marsh, Tom Quinn, Ilene Scherer, Tim Scherer, Dale Shantz

WELCOME

Chair Spangler welcomed everyone present.

MINUTES

Minutes from the July 17, 2008 regular board meeting presented and approved after a motion from Richard Silverman, supported by Sally Galer.

PUBLIC COMMENT

None

PRESIDENT’S REPORT

Personnel Update

Dale Shantz, Director of Human Resources, provided the following personnel actions since the last board meeting:

Joan Cyman has been promoted to Operations Coordinator at M-TEC. Mary Kehoe has been hired to fill the position of licensed counselor. Bradley Smith has been hired as part-time Campus Public Safety Officer. Patrick McKenna has been retained as Range Officer. Matthew Garnett has been contracted as Range Officer.

Achievements, Awards and Honors:

Jim Backlund, Instructor of Psychology & Sociology, spent the summer teaching conversational English at Beijing Union University, China. Congratulations to the winners of the Step Together for a Healthy Lifestyle Challenge, Team Cannondale, made up of Rick and Susan Daugherty. Joe Fields, English Instructor, has received certification as a Process Communications Trainer. Carole Finke, English Instructor, has a short story (called “Give and Go”) online at americanfiction.org. She is also to appear on a three-person panel at the Associated Writing Programs (AWP) conference in the spring to discuss the value of the AFA in creative writing. Lisa Lashley, Instructor, Office Information Systems, has received an award from Kaplan University for on-line teaching excellence in the field of medical transcriptionist, based on a point system on student evaluations. Cathy Meadows, Food Service Assistant, was appointed to the position of President of the Michigan Trapshooting Association by the MTA Board of Directors. Joe Meadows, Maintenance, was elected to be first alternate delegate representing Michigan to the American Trapshooting Association. Beth Mogle, Nursing Instructor, was one of sixteen nurses, and the only one from Michigan, chosen from approximately 5,000 considered nation-wide to write questions for the National Council of State Boards of Nursing (NCSBN) licensure exam for nurses (NCLEX-PN). Ilene Scherer, Director of Accounting, has been elected Secretary of the Michigan Community College Business Officer’s Association. This begins a five-year progressing of secretary to treasurer to vice president to president, and finally, past president. Jon Thompson, English Instructor, has had part of his doctoral dissertation published as Adapting the Process Communication Model for Higher Education Writing - Connecting with Personality Types, now available from Amazon.com.

Resignations and retirements:

Fran Ludington, Art Paraprofessional, has advised that she will not return to her position this fall. Steve Seager, Cross-Country Coach, has advised us that his work schedule will not permit him to continue as coach beyond the current season.

Board goals

A list of board goals assembled in a previous discussion was provided. Tom Quinn asked the board members to choose three goals to infuse into the strategic planning process on September 12. Each board member selected three goals and provided a rationale for their choices. The numbered goals were then put on the board for tabulation. Planning, student learning and programming were the top three areas to focus on.

Information Items

College President, Tom Quinn commented on the articles of information provided to the board members for planning purposes. He collected ACCT surveys sent to board members regarding “The Citizen Trustee: Profile in Leadership Trustees’ Survey.

A dashboard of Institutional effectiveness was provided to the board members in their meeting packets and he asked if there were any questions or conversations they would like to have in that regard.

Housing questions for campus visits to community colleges with student housing were provided. The purpose is to achieve comparisons and evaluations in an equitable manner.

Summer 2008 Enrollment Survey and Student Profile was provided.

Other information items Tom Quinn provided to the board was grant proposals in process for an aviation maintenance program and for a surgical technology program. He spoke of compliments received for the landscaping on campus and commended the ground keeping department.

BOARD MEMBER REPORTS/OPEN DISCUSSION

Trustee Richard Silverman gave an update on the Kirtland Community College Foundation activities. Two important things discussed at their recent meeting were: 1) The foundation is not interested in turning over fund raising activity to the Roscommon County Community Foundation because they would require the Kirtland foundation to turn all funds over to them for management. 2) The foundation recognizes the need for an executive director. Dr. Quinn provided a survey of what other community college foundations do. It revealed that the majority who has executive directors are employed by the college, not the foundation. The larger schools have fairly large staffs. The group 1 schools (smaller ones) do not have large staffs except Bay de Noc with three full-time people.. It was a good discussion and indicates a forward-thinking focus.

The foundation members they agreed to a joint meeting with the college board of trustees. A joint luncheon is scheduled for September 16 at Kirtland House. He emphasized that It is important to bring a connect between the two boards.

NEW BUSINESS/BOARD ACTION

1.     Second reading: RESOLUTION TO APPROVE AMENDMENT TO BYLAWS OF THE BOARD OF TRUSTEES, ARTICLE V, SECTION 7 AND ARTICLE VII, SECTION 1

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Roberta Werle:

WHEREAS

1.     On July 17, 2008 an amendment to BYLAWS OF THE BOARD OF TRUSTEES, ARTICLE V, SECTION 7 AND ARTICLE VII, SECTION 1 was presented to the Kirtland Community College Board of Trustees for a first reading.

2.     The Kirtland Community College Board of Trustees has been presented the proposed amendment to Article V, Section 7 and Article VII, Section 1as a second reading at this meeting.

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed amendment to BYLAWS OF THE BOARD OF TRUSTEES, ARTICLE V, SECTION 7 AND ARTICLE VII, SECTION 1 be approved.

Vote:      Ayes, seven           Nays, zero             Abstain, zero        Absent, zero          Resolution declared adopted.

2.     First reading: RESOLUTION TO MOVE POL 2.200 EMERGENCY PROCEDURES REVISION TO SECOND READING

The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Denis Weiss:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed POL 2.200 EMERGENCY PROCEDURES revision as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed POL 2.200 EMERGENCY PROCEDURES revision be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven        Nays, zero     Abstain, zero        Absent, zero                  Resolution declared adopted.

3. RESOLUTION TO APPLY FOR MICHIGAN COUNCIL FOR THE ARTS & CULTURAL AFFAIRS MINI GRANT

The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee MaryAnn Ferrigan :

WHEREAS

1.     The college has contracted with performers for the October, November, December, 2008 & March 2009 Kirtland Youth Theatre events, and

2.     There is an opportunity of funding for these events through a mini grant from the Michigan Council for the Arts and Cultural Affairs (MCACA), and

3.     The MCACA requires board of trustee approval of the grant application.

NOW, THEREFORE, BE IT RESOLVED THAT

The Kirtland Community College Board of Trustees approves the application for a $4,000 mini grant through the Michigan Council for the Cultural Affairs. 

Vote:      Ayes, seven           Nays, zero             Abstain, zero                Absent, zero          Resolution declared adopted.

ANNOUNCEMENTS

Board members were encouraged to attend the Appreciative Inquiry (AI) Summit on September 12, 2008 from 8:30 a.m. to 4 p.m. at the Comfort Suites (Lakeside Resort), Houghton Lake. We need a count of board members for meal planning. All indicated plans to attend except for Patricia Webb, who needs to seek confirmation from her employer.

Kirtland Center for the Performing Arts presents The New Christy Minstrels, on September 13, at 8 p.m.

A joint meeting with the Kirtland Foundation is scheduled for Tuesday, September 16, from 11:30 a.m. to 1 p.m. at Kirtland House.

The next regular board meeting is September 18, 2008 at which the our consultant in Lansing, Rob Kennedy, will provide an education session. The October meeting is tentatively being planned to take place in Mio at the McGregor Athletic Center (MAC). Roberta Werle reminded the board that the auditors will be making their presentation in October, so it would not be convenient to move it to another location since they drive so far to come to the college in the first place. Quinn agreed to plan for a meeting in Mio at another time.

The Michigan Community College Association Board of Directors Autumn Meeting is being held at Kirtland on October 3 and 4. All board members were invited to attend.

OTHER

Roy Spangler asked that the presidential evaluation be on the next board meeting agenda. Richard Silverman suggested using same instrument used before at least for this time. It included a prepared a summary sheet of that evaluation and was presented as a public document at a board meeting. However, at the president’s request, they met in executive session for in-depth discussion about the evaluation. The board’s self- evaluation was done at the same time. It was agreed to skip this year, but agreed that it does need to be done. Tom Quinn requested an executive session at the next meeting for evaluation purposes.

Roberta Werle commented that she has been going through the board bylaws for possible updating, and reminded everyone to get their comments or concerns to her for further revision recommendations.

Tom Quinn provided an update on energy activities. We have looked at the possibility of drilling a gas/oil well which was deemed cost prohibitive. We are still looking into leasing a well. A natural gas line to the college would cost $1.6 million, and we are also looking at wind technology; something that could become a lab for a new program. Regarding solar energy, we have the same climate as Seattle, so that is not particularly feasible. Another possibility we are looking into is geothermal, ground source heat pumps. We are also exploring bulk purchasing of propane, wood, which requires a large amount of effort, and we are looking into conservation such as insulation, windows, etc. In summary; we are at a point where we are overwhelmed and feel a need to hire consultants to give us a definitive study for long range plans and what options to look at more closely.

ADJOURNMENT

With no further business to come before the board, the meeting was declared adjourned at 8:54 p.m. by Chair

Roy Spangler.

Respectfully submitted,

Kathy Koch

Recording Secretary