KIRTLAND COMMUNITY COLLEGE
BOARD OF TRUSTEES MINUTES
September 18, 2008
EDUCATION SESSION
At 6:30 p.m. Robert Kennedy and Martin VanValkenburg from Capitol Affairs, LLC Government Relations provided an update on legislative issues and opportunities. Trustee Roberta Werle asked questions about their representation with other educational institutions. Kirtland is the only community college they represent and recently they took on DeVry, Inc. a holding company connected with DeVry University. Trustee Silverman inquired about looking for educational opportunities to department of corrections institutions. Kennedy reported that juvenile facilities are an area that could benefit from educational opportunities.
Regarding the capital outlay project, Rob Kennedy gave an update on the award of $500,000 for Kirtland’s water well system upgrade. Currently it is caught up in the budget process and awaits adoption by the house and senate. The state transportation budget has to be approved by October 1. After that, the capital outlay will be addressed. He said that Kirtland should see the funds by or before the end of the calendar year.
Kennedy addressed bonding for work force training, surgery technology bills, BSN for community colleges. Ilene Scherer, Director of Accounting, asked about legislation to allow colleges to opt out of MPSERS. Kennedy responded that it is not an issue that is going to go away, but it is also not a hot issue. The likelihood is that it would be an option.
Mr. Kennedy referred to their monthly newsletter with updates on what is going on in Lansing. Quinn noted that it is already being distributed to the board and administrators. Silverman commented that he would like to have updates in person like this more often.
CALL TO ORDER
Chair Roy Spangler called the meeting to order at 7:14 p.m. with the Pledge of Allegiance.
ROLL CALL
Members Present: MaryAnn Ferrigan, Richard Silverman, Roy Spangler, Patricia Webb, Roberta Werle
Members Absent: Sally Galer, Denis Weiss
Others Present: Stacey Barnes, Tonya Clayton, Jo Ann Comerford, Rob Kennedy, Martin VanValkenburg, Kathy Koch, Ed Koliba, Dennis Mansfield, Kathy Marsh, Tom Quinn, Ilene Scherer, Tim Scherer, Dale Shantz
WELCOME
Chair Spangler welcomed everyone present.
MINUTES
Minutes from the August 21, 2008 regular board meeting presented and approved after a motion from Trustee Richard Silverman, supported by Trustee MaryAnn Ferrigan.
PUBLIC COMMENT
None
PRESIDENT’S REPORT
Personnel Update
Dale Shantz, Director of Human Resources, provided the following personnel actions since the last board meeting:
Lisa Zettel has been hired as paraprofessional, FLEX Lab; Sean Bell is our new paraprofessional, Art Lab.
Recent employee achievements, awards and honors: Ed Koliba, Chief Business & Finance Officer, is being inducted as president of the West Branch Optimist Club for 2008-09. Nick Holton, Mathematics Instructor, has informed us that Kirtland Community College has been nominated for the 2009 Bellweather Award for the outstanding achievements associated with the Rural Community Service Learning Program. This award is presented annually at the Community College Futures Assembly to recognize outstanding and innovative programs and practices that are successfully leading community colleges into the future. The 2009 Assembly, with a theme this year of “Leading Change,” will be held January 24-27 at the Hilton WDW in Orlando, Florida. Finalists will be competitively selected and invited to present at the Assembly and will also be granted a discounted registration rate.
Information Items
Kathy Marsh, Dean of Instruction, was present to speak about the Academic Program Review model for 2008. She explained that every department was given a quality improvement project for ways to improve the review scores. The next thing she will be bringing to the board is a student outcome assessment model.
A 2007-2008 year-end financial overview was presented by Ed Koliba, Chief Business and Finance Officer. He reported that the auditors have completed their site visit and will bring a formal report to the board of trustees in October.
A fall enrollment summary was provided to the board in their packets as an information item. Stacey Barnes was present to address any questions the board members had. Main campus is down slightly and M-TEC is up slightly. No questions were asked.
The fall 2008 faculty list was provided as an information item. Roberta Werle commented that Jim Backlund is listed as full-time on two campuses. Kathy Marsh responded that he is a full-time instructor teaching at both campuses.
The community education schedule was provided in the board packets. Kathy Marsh commented that we generally offer ten to 12 sections per semester.
Dale Shantz announced that a Civil Rights Compliance Review is scheduled for Wednesday and Thursday, September 24 and 25 at both M-TEC and central campus.
Other information provided in board packets as information items were the finished version of the board goals as established at the last meeting. Silverman suggested that if any board members have suggested revisions, they should send them to Tom Quinn. Also provided as an information item was an article/brochure about the Michigan New Jobs Training Program.
Tom Quinn thanked the board members for participating in the strategic planning session on Sept. 12. The information will be compiled as a next step toward analyzing it for meaning and a strategic plan will be brought to the board in a draft format. Evaluations of the event will be reviewed and considered.
Quinn commented that he has completed a tour of four major hospitals in our region for surgery technology participation. The next step is to go to DLEG for funding. He has contacted Representative Bart Stupack’s office about variation maintenance funding. It will take more than a state partnership and may lead to federal grant funding. This area of the state can show a need for training for a significant number of employees.
BOARD MEMBER REPORTS/OPEN DISCUSSION
Roberta Werle referred to a wind generation discussion scheduled for Oct. 7 at 10:30 in the auditorium. She stated that with all the interest in alternative energy, this should be published to members of the community to be notified as widely as possible. Dennis Mansfield, Director of Public Relations responded that he is sending a press release that was just approved today, and invitations to public officials will be done along with basic advertising. Werle noted that she and Silverman will be visiting Bay de Noc and Gogebic for campus visits to learn about their student housing. She suggested a video of the wind generation presentation be made available.
Werle announced that the Gahagan Nature Preserve will have an open house on Sept. 21 and they will be pushing the wind generation discussion.
NEW BUSINESS/BOARD ACTION
1. Second reading: POL 2.200 Emergency Procedures revision
Trustee Werle suggested clarification to “alleged” or “suspected” offenses.
The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Mary Ann Ferrigan with clarification added:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed revision to POL 2.200 Emergency Procedures as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
The proposed revision to POL 6.200 Emergency Procedures be approved.
Vote: Ayes, five Nays, zero Abstain, zero Absent, two Resolution declared adopted.
2. First reading: Resolution to move POL 6.090 Student Records - Rights and Privacy revision to second reading
Stacey Barnes, Dean of Student Services, explained that directory information is the focus of this revision. The
reason is to bring us into compliance with Family Education Rights and Privacy Act (FERPA) by defining directory information. Trustee Werle offered some corrections which Barnes noted.
The following preamble and resolution were offered by Trustee Roberta Werle with corrections and supported by Patricia Webb:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed revision to POL 6.6.090 Student Records - Rights and Privacy as a first reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed revision of POL 6.090 Student Records - Rights and Privacy be moved to a second reading at the next scheduled meeting.
Vote: Ayes, five Nays, zero Abstain, zero Absent, two Resolution declared adopted.
3. First reading: Resolution to move POL 6.056 Residency revision to second reading
Tom Quinn explained the rationale for revising this policy. When you have programs that appeal regionally or even out-of-state, especially with barrier-free online access, it is closely connected with the policy for out-of-district tuition. Stacy Barnes explained that this revision proposes elimination of the five month residency rule for in-district tuition. Tonya Clayton, Admissions Assistant, provided several case scenarios in which this has been a problem and we have lost students because of it. Robert Werle suggested some changes which Stacey Barnes noted.
The following preamble and resolution were offered by Trustee Roberta Werle with suggested changes and supported by Patricia Webb:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed revision to POL 6.056 Residency as a first reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed revision of POL 6.056 Residency be moved to a second reading at the next scheduled meeting.
Vote: Ayes, five Nays, zero Abstain, zero Absent, two Resolution declared adopted.
ANNOUNCEMENTS
Tom Quinn announced “Meet the candidates night” for October 2, 2008 at 6:30 in the auditorium. He encourages people to attend. There will be four candidates present from Districts 103 and 106. This is a joint project with COOR-ISD.
Roy Spangler invited the trustees to attend the Michigan Community College Association Board of Directors Autumn meeting hosted by Kirtland October 3 and 4.
EXECUTIVE SESSION FOR PRESIDENT’S EVALUATION
At the request of President Quinn, a motion to move to executive session to discuss the President’s evaluation was made by Roberta Werle, supported by Patricia Webb.
Vote: Ayes, five Nays, zero Abstain, zero Absent, two
Executive session was declared after a five minute break.
RETURN TO OPEN MEETING
At 9:07 p.m. the meeting returned to an open meeting. Board members discussed the evaluation instrument. Criticisms were that several questions were unanswerable, and that “don’t know” was not an option. Silverman and Werle stated that they need to use the instrument used previously for Dr. Rorie. It is the board’s responsibility to provide the evaluation and the results should be compiled by a third party. An employee should not have access to the information before the board has had an opportunity to analyze it. Options are to send it to the college attorney at $210 per hour or have Association of Community College Trustees (ACCT) compile the results for a fee or the trustees can do it themselves manually.
Patricia Webb offered to compile the results. Kathy Koch, Administrative Assistant, will mail the evaluation to each board member with a return envelope to Patricia Webb who will compile the results and send it to each board member before the next regular board meeting.
ADJOURNMENT
With no further business to come before the board, the meeting was declared adjourned at 9:25 p.m. by Chair
Roy Spangler.
Respectfully submitted,
Kathy Koch
Recording Secretary