KIRTLAND COMMUNITY COLLEGE
BOARD OF TRUSTEES MINUTES
January 15, 2009
CALL TO ORDER
Vice Chair Patricia Webb called the meeting to order at 7 p.m. with the Pledge of Allegiance.
ROLL CALL
Members Present: MaryAnn Ferrigan, Richard Silverman, Patricia Webb, Denis Weiss, Roberta Werle
Members Absent: Sally Galer, Roy Spangler
Others Present: Stacey Barnes, Jo Ann Comerford, Mary Ann Frick, Kathy Koch, Ed Koliba, Dennis Mansfield, Kyle Morrison, Tom Quinn, Ilene Scherer, Tim Scherer, Dale Shantz
WELCOME
Vice Chair Webb welcomed everyone present.
MINUTES
Minutes from the November 20, 2008 were presented and approved after a motion from Trustee Denis Weiss supported by Trustee Richard Silverman.
PUBLIC COMMENT
None
PRESIDENT’S REPORT
Personnel Update
Dale Shantz, Director of Human Resources, provided the following personnel actions since the last board meeting:
Michael Boucard has been hired to fill the position of part-time Maintenance I at the M-TEC. Samara Sabin and Don Haskins have been hired as Women’s and Men’s Cross-Country Coaches. James Eastman has been hired as full-time Sonography Instructor.
Christin Horndt, Kirtland’s Director of Financial Aid, will be addressing the Michigan Student Financial Aid Association at its winter conference. She serves as the Region 2 Director for the association which includes all of the northern lower peninsula.
Ms. Horndt reported that in December the college was notified that our (re)Application for Approval to Participate in Federal Student Financial Aid Programs had been reviewed and approved by the U.S. Department of Education, extending our participation in Title IV programs until September 30, 2014. For the most recently completed academic year, Kirtland made federal awards (Pell grants, Stafford loans, federal work study) to 1,317 students totaling $4,716,909. Federal aid comprises over 75 percent of the aid we distribute to students.
Dr. Tom Quinn has been certified by the American Association of Community Colleges as an AI (Appreciative Inquiry) Facilitator.
Evalene Martin, engaged for 2008-09 as a Sonography Instructor, submitted her resignation November 30, 2008, effective the end of the Fall 2008 semester.
Information items
College President, Tom Quinn, commented on the Fall 2008 Enrollment Summary. Although enrollment on main campus was down, M-TEC was up for a total decrease of 2 percent. Stacey Barnes, Dean of Student Services, provided a report for the Winter 2009 Enrollment Summary at the end of regular registration which shows enrollment up 6.2 percent in headcount and 2.5 percent in credit hours.
Tom Quinn presented a Dashboard of Institutional Effectiveness, updated on January 9, 2009. He noted that unemployment in all counties within our district is significantly higher than last year. K-12 enrollment is falling. Online enrollments at Kirtland show consistent growth.
He highlighted some of the results of the Fall 2008 Student Survey, including Question #2, the ages of our students, shows an interesting age distribution at Kirtland. Question #10 is a strategic issue, out-of-district enrollment is 24 percent. Question #16, “When you applied for admission to KCC, did you apply to any other schools?” With 82 percent responding no, this shows a loyal customer base. Question #19 “What is your goal in attending KCC?” The greatest response was to “Obtain a two-year degree and enter the work force.” Question #21, “How important do you consider each of the following potential campus technology elements?” The responses show a fairly sophisticated electronically-skilled student base. Question #22 “How important is technology to your ability to study for your major/chosen profession?” Forty-one percent said it is of greatest importance. #35 “If it were possible for you to complete your degree taking only evening courses, would this influence Question #65 “KCC would like your input regarding future expansion proposals. Mark the two you feel are in the best interest of KCC to explore further.” A student fitness center came in first with 57 percent, followed by “Invest in other campus locations bringing the college into the communities” was second with 26 percent, and “Invest in a better heating and cooling system for instructional building (INS)” was third with 24 percent.
Other information items included a letter from Michigan Campus Compact announcing that Ms. Shannon Weaver, Cosmetology Instructor, has been selected as a recipient of the 2008 Michigan Campus Compact Faculty/Staff Community Service-Learning Award. There was an article from the Gun Digest magazine titled “Michigan College Opens its Range to Public, Sportsmen” referring to a featured article in the Bay City Times that Kirtland’s shooting range has range hours specifically set aside for deer hunters to sight in or practice before the gun season opener and offers other services such as hunter safety education, Carrying Concealed Weapons Concealed Pistol classes, and private hand gun lessons. The posting of regular board meetings for 2009 was also provided as an information item.
Quinn spoke about a Health Careers Needs Survey conducted by an association called North Central Council, a non-profit association comprised of thirteen hospitals and health systems in the 21 county region of northern lower Michigan. It is made up of HR directors and education department people in hospitals and our own educational region. Close to a year ago, when he started looking at new programs, local hospitals asked for surgical technology. Data gathered from the North Central Council in July is what our proposal to develop a surgical technology program is largely based on. We have gathered national data and statewide data in addition to this local data. Last week, the accuracy of this survey was called to question by CEOs of local hospitals. An updated version in October, shows lower numbers. It reflects that our hospitals are losing money, so more conservative numbers is the result.
The current economy is hitting hospitals as hard as other segments of industry. Although we would like to have all four of the programs in greatest demand, surgical technology is a high paying field and we already have students asking to enroll in the program which has not even been approved. Analysis shows that medical professions is where we need to focus. But now the question is whether there is something else better than surgical technology that we should be seeking. We can still move forward, but along with it, we are considering other programs as well.
BOARD MEMBER REPORTS/OPEN DISCUSSION
Trustee Roberta Werle announced that the board finance committee has been meeting and as a result, they will bring to the February board meeting two things. One is a policy revision about Budget Preparation and Administration. They have investigated and questioned why we have a preliminary budget and a working budget. The committee is recommending one budget to be approved by May each year. The other item is a resolution for early redemption of the 2016 bonds. Legal counsel recommends this action.
Richard Silverman referred to the president’s contract and details from the minutes of the January 15 meeting and asked whether there is any clarification needed. The car allowance is not applicable because the President is provided a car by the college. Roberta Werle said she would provide Silverman the details.
NEW BUSINESS/BOARD ACTION
1. Resolution to call for regular biennial election of the community college
The following preamble and resolution were offered by Trustee Roberta Werle and supported by Trustee Denis Weiss:
WHEREAS
1. Sections 615 through 617 of Act 451 of the Public Acts of Michigan, 1976, provide for the holding of the regular biennial election of the community college on Tuesday, May 5, 2009; and
2. There are to be elected two (2) trustees to the board of trustees of the community college for full terms of six (6) years ending June 30, 2015.
NOW, THEREFORE, BE IT RESOLVED THAT
1. The regular biennial election of the community college shall be held on Tuesday, May 5, 2009; the polls of election to be open from 7 o’clock a.m. until 8 o’clock p.m.
2. The secretary of this board shall give notice, in writing, to the board of trustees of the ten (10) constituent school districts that the regular biennial election will be held on Tuesday, May 5, 2009, and that nominating petitions are to be filed by 4 p.m. on Tuesday, February 10, 2009.
3. The secretary of this board shall file a copy of this resolution with the clerk of Roscommon County, Michigan
Vote: Ayes, five Nays, zero Abstain, zero Absent, two Resolution declared adopted.
2. Resolution to authorize administration to enter a lease agreement with Global Tower Assets, LLC
Trustee Roberta Werle brought up two issues that she wanted addressed through legal opinion. One was the fact that the term of this contract is thirty years and she questions whether or not this board has authority to encumber future boards. The other concern was that the lease company is located in Florida and is incorporated through the State of Delaware, so this contract should contain a provision that any legal action that might occur from this contract be interpreted under the laws of the State of Michigan.
The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Denis Weiss:
WHEREAS
1. A proposed lease agreement and terms has been negotiated between Global Tower Assets and Kirtland Community College for the purpose of constructing a communication tower on Kirtland’s property, and
2. The proposed agreement has been reviewed by the college’s legal counsel, and is now under review by Global Tower Assets, LLC, and
3. The draft proposal has been provided to the Kirtland Community College Board of Trustees for review,
NOW, THEREFORE, BE IT RESOLVED THAT
The Board of Trustees authorizes Kirtland’s administration to enter a lease agreement with Global Tower Assets, LLC for the purpose of constructing a communication tower on Kirtland’s property when final lease documents have been reviewed by both parties’ legal counsels.
Vote: Ayes, five Nays, zero Abstain, zero Absent, two Resolution declared adopted.
3. RESOLUTION TO ADOPT THE 2008-09 FINAL BUDGET
The following preamble and resolution were offered by Trustee Denis Weiss and supported by Trustee Mary Ann Ferrigan:
WHEREAS
1. The college administration developed and the Kirtland Community College Board of Trustees approved an activity-level preliminary budget for the 2008-09 fiscal year.
2. Since then, more accurate data has become available, especially regarding revenue projections, enrollment, and staffing requirements.
3. The college administration has now developed and is recommending a final budget for the 2008-09 fiscal year.
NOW, THEREFORE, BE IT RESOLVED THAT
The Kirtland Community College Board of Trustees adopt an activity-level budget for the 2008-09 fiscal year as presented.
Vote: Ayes, five Nays, zero Abstain, zero Absent, two Resolution declared adopted.
4. Resolution to approve appointment of board members to the M-TEC Governance Advisory Board
The following preamble and resolution were offered by Trustee Denis Weiss and supported by Trustee Richard Silverman:
WHEREAS
1. The board has authorized the establishment of an M-TEC Governance Advisory Board to provide input and oversight to the M-TEC programs and services, and
2. Ongoing input from business, industry, governmental and educational partners is essential to ensure that the M-TEC programs meet the needs of the citizens within this community and its surrounding areas, and
3. In accordance with the Governance Advisory Board Bylaws; Article II, section 2. The board of trustees of Kirtland Community College shall approve all appointments to the Governance Advisory Board,
NOW, THEREFORE, BE IT RESOLVED THAT
The Board of Trustees approves the appointment of:
• Brian Samkowiak, from Copper Standard Automotive, to the Governance Advisory Board as an at large voting member.
• John Palmer, of Vanderbilt Schools, to the Governance Advisory Board as an at large voting member.
Vote: Ayes, five Nays, zero Abstain, zero Absent, two Resolution declared adopted.
ANNOUNCEMENTS
The next board meeting is February 19, 2009. Tom Quinn said that he is anticipating an executive session regarding target specific bargaining issues. The Kirtland Community College Federation of Teachers negotiations are scheduled in March.
Roberta Werle announced that auditions for Our Town, a play at the Kirtland Performing Arts Center begin on Jan. 27, 28 and 29.
Richard Silverman announced a make-up basketball games with Owens C.C. from Ohio at 4 p.m. and 6 p.m. on Monday, January 19.
ADJOURNMENT
With no further business to come before the board, the meeting was declared adjourned at 8:14 p.m. by Vice Chair
Patricia Webb.
Respectfully submitted,
Kathy Koch
Recording Secretary