KIRTLAND COMMUNITY COLLEGE
BOARD OF TRUSTEES MINUTES
February 19, 2009
CALL TO ORDER
Chair Roy Spangler called the meeting to order at 7 p.m. with the Pledge of Allegiance.
ROLL CALL
Members Present: MaryAnn Ferrigan, Richard Silverman, Roy Spangler, Denis Weiss,
Roberta Werle
Members Absent: Sally Galer, Patricia Webb
Others Present: Alex Auman, Stacey Barnes, Jerry Boerema, Jo Ann Comerford, Don Dyer, Marge Esch, Mary Ann Frick, Kerry Harwood, Nicholas Holton, Kathy Koch, Ed Koliba, Kathy Marsh, Mark McCully, Alan Mabarak, Dennis Mansfield, Kyle Morrison, Jason Prout, Tom Quinn, Ron Rakoczi, Marcell Romancky, Shirley Schaffer, Ilene Scherer, Tim Scherer, Dale Shantz, Kevin Westfall
WELCOME
Chair Spangler welcomed everyone present and asked for introductions from guests in the audience.
MINUTES
Minutes from the January 15, 2009 regular meeting were presented, amended and approved after a motion from Trustee Richard Silverman supported by Trustee MaryAnn Ferrigan.
Board Vacancy
A letter of resignation dated February 19, 2009 from Sally Galer was read by Chair Spangler. Trustee Denis Weiss moved to accept the resignation with regrets, supported by Trustee MaryAnn Ferrigan. Vote: Ayes, five. The motion was declared approved.
Trustee Roberta Werle said the Community College Act states that vacancies will be immediately filled, but there is no specific time frame. In November there was a memorandum indicating that a replacement had to be named within 30 days or else the ISD had the choice to appoint, but that referred to community colleges with more than a million population. It does not apply to us. In the past we advertised asking for resumes. There is enough time until Sally Galer’s term expires on June 30 to justify an appointment. A motion was made by Richard Silverman to fill the vacancy by appointment, supported by MaryAnn Ferrigan. Vote: Ayes, five. The motion was declared approved.
PUBLIC COMMENT
None
PRESIDENT’S REPORT
Personnel Update
Dale Shantz, Director of Human Resources, provided the following personnel actions since the last board meeting:
There were no new hires, transfers or promotions. For recent employee achievements, awards and honors, Stacey Barnes, Dean of Student Services, was elected to the position of President Elect for the Houghton Lake Rotary Club. Her term starts in July and is for the 2009-2010 year, followed by a one-year term as President of the Club, and then another one-year term after that as Past President, a three-year commitment.
Nicholas Holton, Instructor of Mathematics, had an article accepted to be published in the Journal of Diversity Management, entitled Managing Diversity In The Midst Of Homogeneity: Lessons Learned In Rural Service Learning.
Kathleen Wray, Assistant Registrar, along with numerous other Kirtland employees are to be commended for their successful efforts in the most recent Blood Drive, collecting 45 individual units of blood. Since at least three people can benefit from each unit, that is 135 individuals whose lives will be impacted.
Staff also baked cakes to raise $151 for the Student Leadership Scholarship Fund.
Angie DeVries, Receptionist and Mail Room Processor, along with other staff donated cupcakes to raise $323.70 for Relay for Life.
Richard Radcliffe, who “retired” in 1990 and has worked since then tending the college grounds on a part-time “temporary” basis, has let us know he will not be back this spring.
Information items
College President, Tom Quinn, asked if there were any questions about the average class size report. Richard Silverman asked how we arrive at a cost savings to justify the economy of scale for class size. It does not need an answer today, but he would like to better understand the process of arriving at how much we save by increasing class size. Denis Weiss asked what the range, maximum and minimum, used to calculate the average. Kathy Marsh, Dean of Instruction, responded with the method of calculating the average and stated that by contract, there is no maximum class size.
A draft copy of the Strategic Plan was provided in the board packets. Tom Quinn announced that a threaded discussion opportunity is on our website, MyKirtland, under the employee tab. Roy Spangler said trustees need to read it and give some feedback through the website. Richard Silverman asked whether the board will formally approve a strategic plan. Quinn responded that conversations will help improve the plan for implementation. Budget ramifications will come from the plan, so it needs to be approved. Trustee Denis Weiss said a special meeting should take place for the board to discuss the plan. It was agreed to schedule a special meeting in two or three weeks.
Advertising on local transportation busses was announced with the Ogemaw County transit as a beginning. It creates traveling billboards and is much more cost effective than traditional billboards.
The Faculty List for Winter Semester was provided as an information item.
A financial report for period ending January 31. 2009 was provided as an information item. Richard Silverman asked, of the 9 million dollars total, how much does the board have discretion over. Ed Koliba, Chief Business and Finance Officer, responded that the only area the board does not have discretion over is the debt fund.
Dual Credit and Dual Enrollment Presentation
Tom Quinn provided a PowerPoint presentation on dual enrollment. He stated this is a significant issue and it is important that everyone speak the same language, understand the issues and obtain direction from the board. It was agreed that this discussion needs to continue during a discussion about the strategic plan.
BOARD MEMBER REPORTS/OPEN DISCUSSION
Student Housing Visits
MaryAnn Ferrigan and Tom Quinn visited North Central Michigan College (NCMC) in Petoskey. Their dorms are 60 years old with 144 beds. At one point they wanted to get rid of student housing because renovations were needed. Instead, they are closing off parts while renovations are going on. Ferrigan said it was not a good model for comparison purposes. They cited our rural area as a detriment. They have a college center that brings people in (like the University Center in Gaylord). Their key to success was their resident assistant, a director of housing and the activities director, who lives on the premises. The location is very close to the cafeteria, as there are no kitchens in the dorms. Current occupancy is 121 out of 144. Gas prices made a difference in their occupancy rate. Seventeen percent of residents were from Petoskey itself. There is a fitness center but no pool. Security is an issue to NCMC.
Denis Weiss and Tom Quinn visited Saginaw Valley State University which has 10,000 students with 2,400 in student housing. They have been in the process of building housing since 1998. They are currently finishing up their last project and have no future plans to increase student housing. They have two types, living centers with 210 beds, and apartments. Students prefer the apartments which have 24 beds per apartment complex. The cost to build the apartments which are stick-built is $1 million versus $12 million for living centers which are all brick-built. If they have excess capacity, it is offered to Delta College’s students since it is located close by. Their target margin is 4 to 5 percent, so it is profitable for them. In the summers, they have a lot of use for housing due to their conference center. They offer youth camps, special interest groups and “snowbirds” actually come in the summer and stay for a month or two. These are some of the ways they keep the cash flowing year-round to meet their target margin.
Supervision in living centers consist of a hall director and student resident assistants. In apartments, they only have student resident assistants. There are no recreation areas because the college has facilities available. Housing is funded through bonds. Every year they go through every apartment which is cleaned and painted. The biggest issue they deal with is dropping demand which is why no further housing construction is planned.
NEW BUSINESS/BOARD ACTION
1. RESOLUTION TO APPROVE ACADEMIC CALENDAR FOR 2009-2010
The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Roberta Werle:
WHEREAS
1. The Kirtland Community College Board of Trustees has been presented the proposed Academic Calendar for the academic year 2009-2010.
2. The college calendar for an academic year, including the summer school session following the academic year, originates with the calendar committee appointed by the President. The committee is composed of two federation members, two administrators, and one student.
3. The calendar committee’s calendar proposal has been forwarded to the College Administrative Team (CAT) and the CAT recommended the calendar to the college President.
NOW, THEREFORE, BE IT RESOLVED THAT
The Kirtland Community College Board of Trustees hereby moves to approve the Academic Calendar for the year 2009-2010 as presented.
Vote: Ayes, five Nays, zero Abstain, zero Absent, two Resolution declared adopted.
2. RESOLUTION TO AUTHORIZE WINTER RECESS Deferred due to time constraints.
3. RESOLUTION TO CALL BONDS DATED MAY 1, 2016
The following preamble and resolution were offered by Trustee Roberta Werle and supported by Trustee Denis Weiss:
WHEREAS
1. On January 1, 1996, the Community College issued its 1996 College Building and Improvement Bonds (General Obligation-Unlimited Tax) in the aggregate principal amount of not to exceed Four Million Dollars ($4,000,000) maturing in the years 1998 through 2013, inclusive, and 2016 (the “Bonds”); and
2. The Bonds maturing in the years 2006 through 2013, and 2016, inclusive are subject to redemption prior to maturity, at the option of the Community College, in such order as the Community College may determine and by lot within any maturity date on any interest payment date on or after May 1, 2005; and
3. The Board of Trustees desires to redeem a portion of the Bonds due on May 1, 2016.
NOW, THEREFORE, BE IT RESOLVED THAT
1. A portion of the Bonds of this issue maturing on May 1, 2016 shall be called for redemption prior to maturity by lot on May 1, 2009 at par and accrued interest to the date fixed for redemption at a purchase price of par.
2. The Chief Business and Financial Officer or his designee is hereby authorized to provide notice to The Bank of New York Mellon Trust Company, Detroit, Michigan (the “Paying Agent”) of the redemption and to take all necessary steps to call the Bonds maturing on May 1, 2016 specified by the Board of Trustees, including publication and mailing of redemption notices in substantially the form attached hereto as Exhibit A.
3. The amount of Bonds to be redeemed shall not exceed Three Hundred Fifty Thousand Dollars ($350,000) which said final amount shall be based upon the recommendation of the Community College’s consulting firm, Stauder BARCH & ASSOCIATES, Inc., Ann Arbor, Michigan and said amount shall be payable from the Community College’s 1996 Debt Retirement Account for the Bonds.
4. The Board of Trustees covenants to comply with existing provisions of the authorizing resolution pertaining to the call for and redemption of a portion of the Bonds maturing on May 1, 2016.
5. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same are hereby rescinded.
Vote: Ayes, five Nays, Abstain, Absent, Resolution declared adopted.
Exhibit A
NOTICE OF REDEMPTION
KIRTLAND COMMUNITY COLLEGE
STATE OF MICHIGAN
$4,000,000
1996 COLLEGE BUILDING AND IMPROVEMENT BONDS
DATED JANUARY 1, 1996
Notice is hereby given that Kirtland Community College, Michigan calls for redemption on May 1, 2009 (the “Redemption Date”), the following maturities of the above-described Bonds (the “Refunded Bonds”), at a redemption price of par of the principal amount thereof (the “Redemption Price”) plus accrued interest to the Redemption Date. The Bonds to be redeemed bear the following CUSIP numbers, stated maturities, and interest rates:
CUSIP Maturity
No. Date Rate
497674 CR0 May 1, 2016 4.625%
The Refunded Bonds should be delivered to the paying agent, the Bank of New York Mellon Trust, Company, N.A., Detroit, Michigan for payment on May 1, 2016, after which time all interest on the Refunded Bonds shall cease.
Interest on the Refunded Bonds shall cease to accrue on the Redemption Date, and the holder of any such Refunded Bonds shall not be entitled to any benefit under the resolution pursuant to which the Refunded Bonds were Issued (except to receive payment of the Redemption Price and accrued interest) on or after the Redemption Date.
4. RESOLUTION TO MOVE POL 2.100 BUDGET PREPARATION AND ADMINISTRATION REVISION TO SECOND READING Deferred due to time constraints.
5. RESOLUTION TO APPROVE ASSOCIATE IN APPLIED SCIENCE, SURGICAL TECHNOLOGY AND CERTIFICATE OF COMPLETION
The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Denis Weiss:
WHEREAS
1. The board of trustees has been presented a proposal to add the Associate in Applied Science, Surgical Technology and Certificate of Completion at this meeting, and
2. The college administrative team has reviewed the recommendation and concurs that the Associate in Applied Science, Surgical Technology degree and Certificate of Completion be added, and
3. The college Curriculum and Instruction Committee has approved the Associate in Applied Science, Surgical Technology and Certificate of Completion.
NOW, THEREFORE, BE IT RESOLVED THAT
The proposed addition of the Associate in Applied Science, Surgical Technology degree and Certificate of Completion for the Fall 2009 semester be approved.
Vote: Ayes, five Nays, zero Abstain, zero Absent, two Resolution declared adopted.
6. RESOLUTION TO SUBMIT CIVIL RIGHTS COMPLIANCE PLAN FOR CAREER AND TECHNICAL EDUCATION PROGRAMS Deferred due to time constraints.
7. RESOLUTION TO APPROVE PROPOSED DISCONTINUATION OF ENGINEERING AND DESIGN (EDT) TECHNOLOGY PROGRAMS
Kathy Marsh, Dean of Instruction, outlined the program review process and analysis of the data which resulted in the proposal to discontinue the EDT program. Denis Weiss expressed concern over a lack of an advisory group and input/feedback from local industry. Jason Prout, Instructor of EDT requested that the board defer making a decision to allow for due consideration. Kerry Harwood, Instructor of M-TEC Manufacturing Technologies, addressed the machining aspect of this recommendation. Machining module students are up to 32 students. Fourteen new students will not be able to continue. Ron Rakoczi, a Kirtland graduate who teaches EDT at Grayling High School, was concerned over where his students will go for higher education training if the program is suspended. Alan Mabarak spoke of relationships with local businesses and concern over severing ties with them. Alex Auman, representing his two sons who graduated from the program, spoke on behalf of keeping the program.
Roy Spangler said he is not ready to vote on this right now. Denis Weiss said homework was not complete and recommended postponing a decision in order to get with an advisory committee and, if possible, wait for results of the Michigan Works survey. MaryAnn Ferrigan agreed on waiting until the Michigan Works survey is completed. A motion was made by Denis Weiss to postpone a vote on this recommendation, supported by Roberta Werle. Vote: Ayes, five. The motion was declared approved.
ANNOUNCEMENTS
Upcoming events between now and the next board meeting, March 19, were listed on the agenda as an information item only. No other announcements were made.
EXECUTIVE SESSION to discuss Target Specific Bargaining (TSB) for Kirtland Federation of Teachers
Roberta Werle moved to go into executive session supported by Denis Weiss. Vote: Ayes, five. Motion declared approved.
Return to open meeting was approved at 10 p.m.
ADJOURNMENT
With no further business to come before the board, the meeting was declared adjourned at 10:01 p.m. by Chair Roy Spangler.
Respectfully submitted,
Kathy Koch
Recording Secretary