CALL TO ORDER Chair Jan Keith Farmer called the meeting to order at 7 p.m.
ROLL CALL
Members Present: Robert Bovee, Jan Keith Farmer, Sally Galer, Carole Kuehn, Roy Spangler, Patricia Webb, Arlene Wilder
Members Absent: None
Others Present: Mark Allen, Stacey Barnes, Joanne Bennett, Scott Bennett, Jerry Boerema, Alexander Dorofeev, Paul Durbin, Roy and Ruth Elie, Carol Finke, Detmar Finke, Joan Gage, Keith Gave, Jerry Gonawicha, Jeremy Jones, Lois Jones, Sandra Jones, Kathy Koch, Ed Koliba, Norman Kuehn, Kirk Lattimore, Doty Latuszek, Jean Lawrence, Susie Lewis, Jackie Liddle, Kathy Marsh, Cathy Meadows, Kyle Morrison, Katherine Nemeth, Jerry Nunn, Lonnie Olson, Russell Omans, Susan Pinsonnault, Charles Rorie, Tim Scherer, Glen Schicker, J. Schult, Dale Shantz, Carol Silverman, Richard Silverman, Ilene St. Onge, Roberta Werle
WELCOME
Members and guests were welcomed by Chair Jan Farmer.
APPROVAL OF MINUTES
Minutes of the February 19, 2004 were approved as amended with a motion from Trustee Roy Spangler, supported
by Trustee Sally Galer.
COMMUNICATIONS
Charles Rorie, President, reminded the board members of the COOR Area Superintendents’ Joint Boards meeting
Monday, April 26, 2004 at Roscommon High School at 6 p.m. Reservations and menu choices are required.
He also reminded them of the MCCA Summer Workshop in Traverse City July 22-24, 2004. Reservations need to
be made in advance, especially for lodging.
BUSINESS FOR BOARD ACTION
1. Resolution to approve regular biennial election of the community college district
The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Arlene Wilder:
WHEREAS
2. Act 331 of the Public Acts of Michigan, 1966, provides for the holding of the regular biennial election of the community college district on Monday, June 14, 2004; and
1. There are to be elected three (3) members to the Board of Trustees of the Community College for full terms of six (6) years ending June 30, 2010.
NOW, THEREFORE, BE IT RESOLVED THAT
2. The regular biennial election of the community college district be held on Monday, June 14, 2004; the polls of election to be open from 7 o’clock a.m. until 8 o’clock p.m.
1. The secretary of this board shall give notice, in writing, to the boards of education of the constituent school districts that the regular biennial election will be held on Monday, June 14, 2004, and shall furnish the districts with a list of the names of persons nominated to fill the three (3) six (6) year terms on the board of trustees immediately following the canvass of nomination petitions.
2. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same are hereby rescinded.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
3. Resolution to approve tuition and fees for the 2004-05 academic year
The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Robert Bovee:
WHEREAS
1. The college administrative team has requested that the board of trustees establish the rate of tuition and excess contact hour fee for the 2004-05 academic year.
2. Public Act 237 of 2003, sec. 251 allocates additional state aid for FY 2004 equal to a 3% increase to those colleges that certify that tuition and fee rate increases for 2004-05 will not exceed the Detroit CPI for 2003, determined to be 2.3%
1. Current expectations are that this amount will be added to the base appropriation used for FY 2005 funding
2. The governor’s recommended budget bill for FY 2005 includes the following added incentive: For those colleges that did certify staying within the 2.3 restraint, they will be held at the same level of appropriation for FY 2005 as FY 2004. For those that do not, they will experience an additional 3% cut
3. The college administrative team makes this recommendation based on the assumptions that (1) the 2005 community college appropriation bill that is ultimately passed by the legislature will contain identical or similar restraint language as it relates to the level of funding we can expect, and (2) the state finds the available funds to carry out PA 237 and the FY 2005 appropriation bill.
4. The board has determined that the recommendation is based on a thorough review of available data and sound rationale.
NOW, THEREFORE, BE IT RESOLVED THAT
1. The rate of tuition for in-district students shall be $62.75 per credit hour.
2. The rate of tuition for out-of-district students shall be $98.45 per credit hour.
3. The rate of tuition for out-of-state students shall be $$121.60 per credit hour.
4. The rate of tuition for international students shall be $139.20 per credit hour.
5. The course fees are approved as submitted.
6. The excess contact hour fee shall be $4.55.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
5. Resolution to approve academic calendar for 2004-2005
The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Roy Spangler:
WHEREAS
1. The Kirtland Community College Board of Trustees has been presented the proposed Academic Calendar for the academic year 2004-2005.
1. The proposed Academic Calendar for 2004-2005 has been approved by the Instructional Council and the College Administrative Team.
NOW, THEREFORE, BE IT RESOLVED THAT
The Board of Trustees hereby move to approve the Academic Calendar for the year 2004-2005 as presented.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
2. Resolution to authorize winter recess
The following preamble and resolution were offered by Trustee Arlene Wilder and supported by Trustee Carole Kuehn:
WHEREAS
1. The College Administrative Team recommends the college be closed from December 24, 2004 through January 2, 2005 to allow staff members to spend time with their families during the holiday period.
1. In addition to the paid holidays (December 24 and 31), administrators and full-time support staff will be required to use two vacation, personal business, and/or unpaid days. In return, two additional paid days off will be granted.
NOW, THEREFORE, BE IT RESOLVED THAT
The Board of Trustees approve the winter recess and that the college will be closed from December 24, 2004
through January 2, 2005.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
2. Resolution to approve POL 2.260 - HIPAA Policy Revision
The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Robert Bovee:
WHEREAS
1. On February 19, 2004 revisions to POL 2.260 - HIPAA Policy were presented to the Kirtland Community College Board of Trustees for a first reading.
1. The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 2.260 - HIPAA Policy as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
The proposed revision to POL 2.260 - HIPAA Policy be approved.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
2. Resolution to approve POL 2.260 - HIPAA Policy Revision
The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Carole Kuehn:
WHEREAS
1. On February 19, 2004 revisions to POL 2.260 - HIPAA Policy were presented to the Kirtland Community College Board of Trustees for a first reading.
1. The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 2.260 - HIPAA Policy as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
The proposed revision to POL 2.260 - HIPAA Policy be approved.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
2. RESOLUTION TO APPROVE REVISION TO BOARD BYLAWS, BOARD ORDER OF BUSINESS
The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Arlene Wilder:
WHEREAS
1. A suggestion was made to modify the order of business of the board agenda to allow open-discussion agenda item presentations at an earlier point in the board meeting.
1. A modification to the order of business would allow for a more timely opportunity for public expression, particularly in relation to business for board action agenda items, and
2. A change in the order of business of the board agenda requires board action to review and update the board by-laws, per ARTICLE XIV - REVIEW OF THE BOARD BY-LAWS.
NOW, THEREFORE, BE IT RESOLVED THAT
ARTICLE IX - AGENDA ORDER OF BUSINESS, Section 1 Order of Business is hereby revised to move Open Discussion agenda items to immediately after Welcome to Guests and Staff, effective with the next scheduled board of trustees meeting following approval of this resolution.
Vote: Ayes, six Nays, one Abstain, zero Absent, zero Resolution declared adopted.
REPORTS FOR BOARD INFORMATION
3. M-TEC update
Katherine Nemeth, Provost, provided a Winter 2004 Enrollment Report for non-traditional and traditional courses. She said that the Work Keys program for training and certifying paraprofessionals has good market penetration with a success rate of approximately 80 percent which shows that the students are well motivated. The GED contract with Gaylord schools has about 115 students in progress with 21 completed successfully so far. M-TEC is bidding for a contract close to $100,000 for workforce training, pre-testing 1,200 doing remediation, then post-testing. She spoke of a proto-type wheelchair project a student is doing in a course on innovation and how to determine cost/benefit. Nursing continues to be a big part of M-TEC with second semester LPNs and about 38 pre-nurses producing a lot of credit hours. On the operational side, they are looking at practice versus the operating agreement with the University Center to identify key areas with regard to what they are currently doing and what has been buried in the last two or three years.
1. AQIP update
Kathy Marsh, Dean of Instruction, provided a handout listing the reaccreditation process and progress with propositions from the Conversation Day held in January. The participation application to use AQIP for reaccreditation has been submitted. An AQIP review panel will make an admissions recommendation for consideration at their April 19, 2004 Institutional Actions Council meeting, If accepted into the AQIP process, we will try to attend the June strategy forum.
Members of the cross-constituency AQIP team met and grouped the ten propositions that resulted from voting that took place after Conversation Day, into six groupings of physical plant, institutional governance, future, communication, evaluation of administrators, and advising. Subcommittees were formed with the charge to go out and do fact-finding. She provided a tentative schedule of the activities that each of the subcommittees have planned for completing the fact-finding. They will meet again on April 30 to representatively vote for five or six propositions to take to the June strategy forum.
2. Budget workshop
Ed Koliba asked the board if they wanted to have a budget workshop as done in the past, or would the prefer him to present the information at a board meeting. He explained that the budget process is still going on with a first reading scheduled in May for final approval at the June board meeting. The general consensus was to hold a budget workshop prior to the May 20, 2004 board meeting at 5:30 p.m.
OPEN DISCUSSION
3. Responsibilities concerning administrators, trustees, district voters
Detmar Finke, citizen of the college district, addressed the responsibilities of trustees citing past practices of unanimous voting without discussion on issues raised. He gave an example of the previous meeting at which D. Hinkle addressed the board with no resulting comment or decision. Stating that being a trustee is about responsibility for the health and well-being of the college, Mr. Finke announced that he has decided to run for the board of trustees.
1. Response to Chairman Farmer’s statements at the February board meeting
Roberta Werle, citizen of the district, expressed that trust and faith in the administration and board toward honesty and fairness in general is at issue. She affirmed that it has come down to the responsibility of the board to the citizens of the district. She cited inconsistencies in the response to questions from the board, the president and the human resources department which prompted her to ask, who and what is she to believe?
2. The administrative reorganization
Richard Silverman, Vice President for Research and Program Evaluation, addressed the board for the first time with his perspective of the administrative reorganization. He spoke of philosophical differences on several issues and the claim of a lack of trust which resulted in speculation and rumors. He decided it was necessary to end the rumors by challenging Mr. Farmer’s allegations of misconduct. He stated that he has committed no misconduct nor done anything illegal or unethical. He wants to serve this institution as the chief academic officer, but will continue to serve the college in whatever capacity to the best of his ability until his contract expires. He requested to be reinstated as part of the college administrative team.
3. Open Discussion
Jan Farmer responded to Richard Silverman with a personal apology; that it was never his intention to impugn anything that Silverman has done, but his attempt was to express the uniqueness of Dr. Rorie’s action as not being a part of his administrative style. He indicated that he was remiss in the response from the board by not addressing the issue of rumors and innuendoes. To Roberta Werle’s statement tonight, he said that what he stated in the response was the truth and had the board not been remiss over minutes at the October board retreat, he felt that a lot of this would have been cleared up then., but unfortunately it was not. Silverman said that some of the proposals involved with the AQIP process will provide opportunities to work in the direction of healing and Farmer agreed.
ADJOURNMENT
Roy Spangler made a motion to adjourn. Chair Jan Keith Farmer declared the meeting adjourned at 8:04 p.m.
Respectfully submitted,
Kathy Koch
Recording Secretary