BUDGET
WORKSHOP
Members Present:
Carole Kuehn, Jan Keith Farmer, Sally Galer
Members
Absent: Robert Bovee, Roy Spangler, Patricia
Webb, Arlene Wilder
Others Present:
Stacey Barnes, Karen
Brown, Carol Finke, Detmar Finke, Kathy Koch, Ed Koliba, Doty Latuszek, Kathy
Marsh, Charles Rorie, Tim Scherer, Roberta Werle
PRESENTATION
At 5:55
p.m., Edmund Koliba, Chief Business and Finance Officer, provided a PowerPoint
presentation of the 2004-2005 Preliminary Budget Overview. Sources of
revenue and revenue assumptions were explained and discussed. Total
revenues are projected at $14,788,904 which is a 6.3 percent increase over last
year. Expenditures, anticipated at $14,755,352, represent a 5.6 percent
increase. Capital and equipment expenses reflect $51,494 more than last
year. Operating expenses are expected to increase less than .5 percent.
The majority of expenditures come from salary and wages, then fringe benefits,
followed by operating expenses. M-TEC detail was provided along with and
separate from campus-based detail.
The
workshop presentation and discussion ended at 6:30 p.m.
REGULAR
BOARD OF TRUSTEES MEETING
CALL TO
ORDER
Vice Chair Carole Kuehn called the meeting to order at 7 p.m.
ROLL
CALL
Members Present:
Robert Bovee Sally Galer, Carole Kuehn, Roy Spangler, Patricia
Webb, Arlene Wilder
Members Absent:
Jan Keith Farmer
Others Present:
Stacey Barnes, Jerry Boerema, JoAnn Comerford, Tom Dale, Raymond Davis, Carol
Finke, Detmar Finke, Robert Green, Cheryl Holladay, Chris Hecox, Jeremy Jones,
Lois Jones, Kathy Koch, Norman Kuehn, Ed Koliba, Doty Latuszek, Alan Mabarak,
Martha Marcero, Kathy Marsh, Kyle Morrison, Russell Omans, Charles Rorie, Tim
Scherer, Dale Shantz, Ilene St. Onge, Jason Prout, Roberta Werle
WELCOME
Members and
guests were welcomed by Vice Chair Carole Kuehn. She explained that Chair
Jan Farmer had to leave to attend his son’s recital, but plans to return later
in the evening.
OPEN
DISCUSSION
Tribute
to outgoing board member
Tom Dale,
part-time faculty, science, provided a tribute to Arlene Wilder partly because
he said he was responsible for her running for the board of trustees by begging
her to run for office. Realizing now that she is going to retire from the
board, he could not let that happen without giving a tribute to Arlene.
She began here as a community volunteer then she became a student who impacted
his teaching when he implemented a poetry component to his course. Since then,
Arlene’s poetry has been included in his course syllabus to encourage other
students to consider writing poetry. He thought it fitting to share that
poem.
Quiet
Time by A.J.Wilder
Journey
with me for a quiet time.
Relax and
watch the river’s placid flow,
Just before
a storm.
The city’s
noises left behind,
You hear
the sound of nature.
A turtle
surfaces in search of food,
or climbs
upon a fallen branch
To view his
world.
Ducks and
geese floating languidly
Come
ashore.
Hoping for
a handout.
I feed them
corn, dried on the cob.
I’d live
beside the river all year round.
It wouldn’t
be summer place for me.
I’d watch
the turning leaves,
The ice and
snow.
And dream
of Indians camped
Along its
shore
So many
moons ago.
Boats with
motors never
Broke the
silence then,
Only
splashing oars beside canoes.
They’re
absent now and the
Approaching
storm.
My reverie
is undisturbed.
As rain
begins to fall,
The river
bubbles,
The drops
come faster now
Hitting the
surface in staccato beats.
And I
return, reluctantly,
To city
sounds.
Then shrink
my heart and mind and soul
To fit
inside a room.
Carole
Kuehn presented Arlene Wilder with a certificate saying that she has served the
community with distinction as a member of the Board of Education of Kirtland
Community College that was to be given to her at the Joint Boards meeting with
COOR area school districts.
Arlene
Wilder responded by saying how much she has learned these six years and how
happy she is to be able to say that she enjoyed the whole six years. She
promised not to retreat entirely but to come back to some of the meetings
because Kirtland will always have a special place in her heart.
Comments
on the last board workshop
Detmar
Finke, citizen and candidate for the board of trustees, added his appreciation
to A.J. Wilder for being a role model on the board and a good representative of
our students.
Pertaining
to the board workshop with Dr. George Potter held on May 13, 2004, he voiced
disagreement with the presentation and likened it to how you set up and
administer a minimum security prison; rules for what you cannot do, designed to
stifle democratic discussion. He gave a description of how he believes a
board should act. Finke believes a board should have discussion, dispute and
argument because a board represents the community as a whole, and the community
is never of a single mind about the issues in education. Because
education is important, there will be disputes and disputes should be aired at
board meetings.
To him,
there are two basic responsibilities that boards have. The first one is to
provide for the financial stability and health of the institution. But,
the most important function is to make sure that the product presented is
quality. The product is the education experience of students which is
generated by the faculty in interaction with students. The board is supposed to
set up the conditions under which that experience can blossom. To do
that, faculty must play a major role in the institution. It is not up to
the board to tell the faculty what to do, but to ask them what needs to be
done. Because the faculty is the heart and soul of the institution, they
should be consulted as a group on every issue. He asked the board to start
listening to the students and the faculty, and that is why he values A.J. so
much because she did that, and you should too.
Comments
on open discussion at last board meeting
Trustee
Carole Kuehn, speaking as a citizen, a tax payer and a former student,
addressed the comments made at the last board meeting by Carol Finke about a
former student who ended his own life, paralleling it to her perception of the
grief and pain on this campus due to a reorganization that happened last
fall. Kuehn said she has had a month to think about what was said, and
felt compelled by her conscience to speak to the other side of the issue.
As the parent of a child who has suicided, she related that there is absolutely
no comparison. If anyone wants to know what that feels like, she will
speak to them privately, but this is not the place for that kind of drama.
It was an inappropriate and cruel comparison.
It is time
to move on and stop using a closed topic to disrupt the workplace. It is
destructive to the important work we do here. Not to be misunderstood, she
said, if there is a grossly unfair issue or if something arises that negatively
affects the operation and the students, then it should be corrected, and she
has no problem giving that the time and energy necessary to resolve. If someone
is truly sad or fearful, then that person may need to seek help to get through
those feelings if they are related to the changes here. But, if we are
perhaps exaggerating when there is no problem, we must each look in the mirror
and make sure that we are not part of the problem, and that the battle,
disruption and end result is truly enough to justify the means. She hopes
that in the future we can step to very real problems.
We are on a
very positive wave-length here. People are excited about AQIP. It
can and will work to make this a better place for the people who come here for
whatever reason. This is just one of many things that are
happening. The Warbler festival was a huge success, despite the weather,
and was enjoyed by the people who were here in whatever capacity, whether
volunteers or guests. We have some of the finest faculty and support staff we
could possibly have working here. M-TEC is a dynamic and ever growing
opportunity for so many. Let us move forward and look at what is best for
our students and faculty and work together to continue to make positive things
happen here. She cares deeply about this institution and is proud that we have
such a fine reputation throughout the community colleges and in the mid-west.
Whatever she can do to help us grow in positive directions, she will continue
to do.
APPROVAL
OF MINUTES
Minutes of
the April 15, 2004 regular board of trustees meeting were reviewed and approved
with a motion from Trustee Sally Galer, supported by Trustee Arlene
Wilder. The minutes from April 15, 2004 were declared approved as
presented.
The minutes
from the April 23, 2004 special board meeting were reviewed and approved with a
motion from Trustee Sally Galer, supported by Trustee Robert Bovee. The
minutes from April 23, 2004 were declared approved as presented.
The minutes
from the May 13, 2004 board workshop were reviewed and approved with a motion
from Trustee Sally Galer, supported by Trustee Roy Spangler. The minutes
from May 13, 2004 were declared approved as presented.
COMMUNICATIONS
June
board meeting date
Charles
Rorie, President, explained that the June 17, 2004 regular board meeting date
falls at the same time as the AQIP Strategy Forum held in
He reminded
everyone that a public budget hearing will precede the June board meeting at
6:45 p.m. Notices of the hearing will be published in local newspapers.
Regular
biennial election
Rorie
reminded everyone to plan to vote in the regular biennial election on Monday,
June 14, 2004.
MCCA
Summer Workshop
The MCCA
Summer Workshop is confirmed for July 22-24, 2004 in
Honor
society commendation
Rorie
shared a letter from the executive director of Phi Theta Kappa International
Honors Society commending Kirtland’s chapter, Alpha Omicron Gamma, for earning
the Five Star designation which is the highest level a chapter can attain in
the chapter development program. The chapter will be receiving special
recognition at the Michigan Region Convention May 21-23 in
Board
requested information
In response
to the board’s request, Charles Rorie asked Dale Shantz, Director of Human
Resources, to prepare a memorandum outlining the details of the events which
led to the decision to reassign Richard Silverman. The memorandum was
sent to board members on May 3, 2004. Rorie asked the board members if
they had any questions related to the memorandum. For public record,
copies were available as noted by Vice Chair Kuehn.
FACULTY
PRESENTER
Alan
Mabarak, M-TEC Instructor, Construction Technology, presented the electrical
technology program plus some opportunities and successes of M-TEC
students. Robert Green was present to share his experience as a student.
The
electrical program is theory and competency based, developed around the
national electric code. Mabarak provided a profile of each of the
instructors in the program including their credentials and experience.
The curriculum is approved by the Federal Bureau of Apprenticeship Training and
by the State of
Rob Green
spoke of his experience as a student. His background has been strictly
blue collar, in a family business and factory jobs. His goal has been to
stay in northern lower Michigan and he agreed to retraining in order to do so.
He has recently graduated from M-TEC at Gaylord and is now an apprentice with
an electrical company based out of Petoskey. He noted that all of the
students in his class are employed. He looks forward to giving back to
the community by applying his skills through his work and through voluntary
work with Habitat for Humanity.
BUSINESS
FOR BOARD ACTION
1.
Resolution to approve retirement of Richard Silverman, Vice President for
Research and Program Evaluation
The following preamble and resolution were offered by
Trustee Sally Galer and supported by Trustee Patricia Webb:
WHEREAS
Richard Silverman, Vice President for Research and Program
Evaluation, has submitted a letter indicating his plans to retire from the
college June 4, 2004.
NOW, THEREFORE, BE IT RESOLVED THAT
The Kirtland Community College Board of Trustees hereby move
to approve the retirement of Richard Silverman.
Vote: Ayes,
six Nays, zero Abstain, zero Absent,
one
Resolution declared adopted.
2.
Resolution to establish the general fund revenue estimate for the 2002-03
fiscal year
The following preamble and resolution were offered by
Trustee Roy Spangler and supported by Trustee Robert Bovee:
WHEREAS
1. Michigan Public Act
331 of 1966 requires the estimate of general fund revenue for the upcoming
year, and
2. The college
administrative team is recommending that the board of trustees establish the
general fund revenue estimate for the 2004-05 fiscal year.
3. The board of trustees
has determined that the recommendation is based on a thorough review of
available data and sound assumptions as presented at a budget workshop on May
20, 2004.
NOW, THEREFORE, BE IT RESOLVED THAT
The general fund revenue estimate be established in the
amount of $13,449,567 for the 2004-05 fiscal year.
Vote: Ayes,
six Nays, zero Abstain, zero Absent,
one
Resolution declared adopted.
3.
Resolution to move approval of 2004-2005 Preliminary Budget to second reading
The following preamble and resolution were offered by
Trustee Roy Spangler and supported by Trustee Sally Galer:
WHEREAS
1. A draft of the
2004-2005 Preliminary Budget was presented to the Kirtland Community College
Board of Trustees in a budget workshop on May 20, 2004, and
2. The Kirtland
Community College Board of Trustees has been presented the proposed budget as a
first reading at this meeting, and
3. The Board of Trustees
will have the opportunity to study the proposed budget and raise any questions
and/or concerns until they are satisfactorily addressed by the College
Administrative Team.
NOW, THEREFORE, BE IT RESOLVED THAT
The proposed 2004-2005 Preliminary Budget be moved to a
second reading at the next scheduled meeting.
Vote: Ayes, six
Nays, zero Abstain, zero Absent
zero
Resolution declared adopted.
4.
Resolution to move POL 5.440 PRESIDENTIAL EVALUATION to second reading
The following preamble and resolution were offered by
Trustee Sally Galer and supported by Trustee Patricia Webb:
WHEREAS
The Kirtland Community College Board of Trustees has been
presented the proposed POL 5.440 PRESIDENTIAL EVALUATION as a first
reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed POL 5.440 PRESIDENTIAL EVALUATION be
moved to a second reading at the next scheduled meeting.
After
discussion, the motion was amended to request a re-write of the policy with
input from the board; not moved to a second reading.
Vote: Ayes,
six Nays, zero Abstain, zero Absent,
one
Amended resolution declared adopted.
5.
Resolution to move POL 5.120 JOB VACANCIES revision to second reading
The following preamble and resolution were offered by
Trustee Sally Galer and supported by Trustee Arlene Wilder:
WHEREAS
The Kirtland Community College Board of Trustees has been
presented the proposed POL 5.120 JOB VACANCIES revision as a first
reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed POL 5.120 JOB VACANCIES revision be
moved to a second reading at the next scheduled meeting.
Vote: Ayes,
six Nays, zero Abstain, zero Absent,
one
Resolution declared adopted.
1.
Resolution to move POL 5.330 PROMOTIONAL TRANSFERS Revision to second
reading
The following preamble and resolution were offered by
Trustee Sally Galer and supported by Trustee Robert Bovee:
WHEREAS
The Kirtland Community College Board of Trustees has been
presented the proposed POL 5.330 PROMOTIONAL TRANSFERS revision as a
first reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed POL 5.330 PROMOTIONAL TRANSFERS
revision be moved to a second reading at the next scheduled meeting.
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one
Resolution declared adopted.
7.
Resolution to move POL 5.335 LATERAL TRANSFERS revision to second
reading
The following preamble and resolution were offered by
Trustee Sally Galer and supported by Trustee Arlene Wilder:
WHEREAS
The Kirtland Community College Board of Trustees has been
presented the proposed POL 5.335 LATERAL TRANSFERS revision as a first
reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed POL 5.335 LATERAL TRANSFERS revision be
moved to a second reading at the next scheduled meeting.
Vote: Ayes,
six Nays, zero Abstain, zero Absent,
one
Resolution declared adopted.
8.
Resolution to move POL 5.315 ADDITION OF NEW CLASSIFIED STAFF POSITIONS
revision to second reading
The following preamble and resolution were offered by
Trustee Sally Galer and supported by Trustee Patricia Webb:
WHEREAS
The Kirtland Community College Board of Trustees has been
presented the proposed POL 5.315 ADDITION OF NEW CLASSIFIED STAFF POSITIONS
revision as a first reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed POL 5.315 ADDITION OF NEW CLASSIFIED STAFF
POSITIONS revision be moved to a second reading at the next scheduled
meeting.
Vote: Ayes,
six Nays, zero Abstain, zero Absent,
one
Resolution declared adopted.
9.
Resolution to approve appointment of board member to the M-TEC_ Governing
Advisory Board
The following preamble and resolution were offered by
Trustee Patricia Webb and supported by Trustee Sally Galer:
WHEREAS
1.
The board has authorized the establishment of an M-TEC Governing Advisory Board
to provide input and oversight to the M-TEC programs and services, and
2. Ongoing input from
business, industry, governmental and educational partners is essential to
ensure that the M-TEC programs meet the needs of the citizens within this
community and its surrounding areas, and
3. In accordance with
the Governing Advisory Board By-laws; Article II, section 2. The board of
trustees of Kirtland Community College shall approve all appointments to the
Governing Advisory Board,
NOW, THEREFORE, BE IT RESOLVED THAT
The Board of Trustees approve the appointment of Lori
Lancaster, Executive Director of the Northern Michigan Home Builders’
Association, to the Governing Advisory Board for a term of no less than two
years.
Vote:
Ayes, six Nays,
zero Abstain,
zero Absent,
one
Resolution declared adopted.
REPORTS
FOR BOARD INFORMATION
10. AQIP
update
Kathy Marsh, Dean of Instruction and Educational Services,
announced that on April 20, 2004 we received notice from the Higher Learning
Commission of NCA that Kirtland has been accepted into the Academic Quality
Improvement Project (AQIP) process for re-accreditation. The AQIP team
met in April and heard presentations from the subcommittees on each of the
propositions from Conversation Day regarding their investigations and
fact-finding activities. She said that we ended up with four propositions
that we will move to action projects. On June 16, nine team members from
Kirtland will be attending the Strategy Forum in Chicago. She provided a
copy of the Strategy for Action Workbook that outlines the action projects they
will be working on. The process is similar to the self-study on-site
process performed in past years where outside evaluators come to our campus,
but instead, by going to Chicago, they will work with up to eight other
colleges or universities, getting input from those other schools.
11. M-TEC
update
Doty Latuszek, Acting Provost, provided minutes from the
most recent Governing Advisory Board and explained the activity concerning
audit meetings with the county, a review/update of the operating agreement with
University Center and integrating processes with main campus.
Vice Chair
Kuehn asked Kathy Marsh to introduce the new faculty federation president,
Jason Prout, who assumes office July 1, 2004.
EXECUTIVE
SESSION
At 8:30
p.m. a motion to go into executive session for the purpose of providing
attorney-client information was made by Trustee Patricia Webb, supported by
Trustee Roy Spangler.
Vote: Ayes, five
Nays, zero Abstain, zero Absent, one
Note:
Trustee Arlene Wilder did not stay for the executive session. Chair Jan
Farmer arrived during the executive session, at which time Vice Chair Carole
Kuehn turned the meeting over to him.
At 9 p.m.,
a motion to move from executive session back to the regular meeting was made by
Trustee Roy Spangler supported by Robert Bovee.
Vote: Ayes, six,
Nays, zero, Abstain, zero Absent, one
ADDITIONAL
BUSINESS FOR BOARD ACTION
Resolution
to authorize college president to approve joinder or other legal action
The
following preamble and resolution were offered by Trustee Carole Kuehn and
supported by Trustee Patricia Webb:
WHEREAS
1.
This board of trustees has reason to believe that Kirtland Community College
Vice President Richard Silverman acted outside the scope of his authority, and
contrary to board policy and procedures in the hiring, retention and primary
supervision of Detmar Finke.
2.
Mr. Finke has now filed federal litigation against
3.
The FLSA holds supervisors jointly and severally liable for violations of the
act.
4.
The board has determined that Mr. Silverman should be required to contribute to
any damages for FLSA which may be found and of damages which may be levied.
NOW,
THEREFORE, BE IT RESOLVED THAT
1.
The Thrun Law Firm, P.C., is hereby authorized to seek recourse on behalf of
2.
Dr. Rorie may also authorize legal counsel on behalf of the college to take
other action as may be necessary to protect the interest of the college.
3.
Dr. Rorie may, with legal consultation, take other necessary legal or
administrative action to protect the interest of
4.
All resolutions and parts of resolution insofar as they conflict with the
provisions of this resolution be and the same are hereby rescinded.
Vote: Ayes,
six Nays, zero Abstain, zero Absent,
one
Resolution declared adopted.
ADJOURNMENT
With no
further business to come before the board, Roy Spangler motioned to adjourn
supported by Carole Kuehn.
Jan Farmer
declared the meeting adjourned at 9:10 p.m.
Respectfully
submitted,
Kathy Koch,
Recording Secretary