CALL
TO ORDER
Jan Farmer called the meeting to order at 7
p.m.
ROLL
CALL
Members
Present: Robert Bovee, Jan Keith Farmer, Sally Galer, Roy Spangler, Patricia Webb,
Roberta Werle
Members
Absent: Richard Silverman
Others
Present: Stacey Barnes, Jerry Boerema, JoAnn
Comerford, Annalise Finke, Carol Finke, Detmar Finke, J. C. Gognier, Keith
Gave, Eric Hamp, Sandra Hull,, Kathy
Koch, Ed Koliba, Doty Latuszek, Jean Lawrence,
Kathy Marsh, Jerry Nunn, Vickie Nunn, Jason Prout, Charles Rorie, Ilene
St. Onge, Tim Scherer, Jill Schult, Dale
Shantz, Jerry Werle
WELCOME
Members and guests were welcomed by Jan Keith
Farmer.
OPEN
DISCUSSION
Mr. Dan Scow, Principal of Roscommon High
School was scheduled to speak about the high school summer school program at
M-TEC in Gaylord with a slide presentation.
However, due to his absence, Jan Farmer described the high school’s
background for embarking on this particular summer program. He said it is the first and only high school
extensively using the M-TEC at Kirtland-Gaylord. The high school pays the
tuition and fees for these students.
Patricia Webb said that, as a high school mathematics teacher at
Doty Latuszek said originally they expected 25
students, then it grew to 35 now it is at 53.
The core program is six beginning modules that everyone goes through
including applied mathematics where they quickly learn why math is important to
their area of study and for employability.
Whatever they accomplish this summer, they have been promised by Mr.
Scow that they can continue when fall classes begin. Roberta Werle asked why they cannot get the
same thing on main campus rather than travel all the way to Gaylord. Latuszek
explained that the student’s reading, writing and math skills are not at
college-level yet and the Plato program meets their needs on an individual
basis, preparing them for college-level work.
Webb explained that it is cost-effective for the high school and better
for the students who get an individualized, self-paced learning
environment. She said this is especially
beneficial for students who are not successful in the traditional classroom
setting. The school district found that
the Plato program is so expensive, they could not afford to purchase it. Latuszek agreed that the program is expensive
and noted that M-TEC received Plato licensing through state funding. The grant involved 500 licenses split between
the 28 community colleges.
ORGANIZATION
Administer
oath of office
Roberta Werle objected to Pat Webb being sworn
in saying that she failed to file her oath, affidavit of eligibility and
acceptance of office within 15 days of the appointment. Charles Rorie suggested nominating Patricia
Webb again changing the appointment date to July 12. Werle declared that he was out of order to
make such a suggestion.
A motion was made by Sally Galer, supported by
Robert Bovee, to appoint Patricia Webb to fill the vacancy created by the
resignation of Carole Kuehn.
Discussion: Werle
voiced disagreement with the motion saying hat it is the responsibility of the
appointee to know the rules; that Webb was negligent and showed a lack of
effort to learn the proper procedures; that Webb has been given too many
chances to be on this board and has failed the rudiments of the position
twice. Farmer responded that the board
acted responsibly, citing the rational given at the last meeting by Roy
Spangler. Galer supported the value of
experience that Webb brings to the board.
Roll
Call Vote:
Robert Bovee, Aye
Jan Farmer, Aye
Sally Galer, Aye
Roy Spangler, Aye
Patricia Webb, Abstain
Roberta Werle, Nay
The motion was declared approved. Werle continued to object and provided a
signed, written copy of her objection.
Jan Farmer asked Sally Galer to ceremoniously
administer the oath of office to the new trustees. The acceptance of office and
constitutional oath of office was recited by Patricia Webb, Jan Farmer and Roberta
Werle.
Election
of officers
Nomination
for Chair
A motion to nominate Sally Galer for the office
of Chair was made by Trustee Roy Spangler, supported by Trustee Robert Bovee.
Roll
Call Vote:
Robert Bovee, Aye
Jan Farmer, Aye
Sally Galer, Abstain
Roy Spangler, Aye
Patricia Webb, Aye
Roberta Werle, Aye
Sally
Galer was declared elected
Chair of the Kirtland Community College Board of Trustees for the fiscal years
2004-05 and 2005-06.
At this time, Sally Galer received the gavel
from Jan Farmer and presided over the remainder of the meeting.
Nomination for Vice Chair
A motion to nominate Roy Spangler for the
office of Vice Chair was made by Trustee
Patricia Webb, supported by Trustee Jan Farmer.
Roll
Call Vote:
Robert Bovee, Aye
Jan Farmer, Aye
Sally Galer, Aye
Roy Spangler, Abstain
Patricia Webb, Aye
Roberta Werle, Aye
Roy
Spangler was declared elected
Vice Chair of the Kirtland Community College Board of Trustees for the fiscal
years 2004-05 and 2005-06.
Nomination
for Secretary/Treasurer
A motion to nominate Robert Bovee for the
office of Secretary/Treasurer was made by Trustee Jan Farmer, supported by
Trustee Patricia Webb.
Roll
Call Vote:
Robert Bovee, Abstain
Jan Farmer, Aye
Sally Galer, Aye
Roy Spangler, Aye
Patricia Webb, Aye
Roberta Werle, Aye
Robert
Bovee was declared elected
Secretary/Treasurer of the Kirtland Community College Board of Trustees for the
fiscal years 2004-05 and 200-06.
Establish
time and place of meetings
Regular Meetings
A motion was made by Trustee Robert Bovee,
supported by Trustee Roy Spangler, that regular meetings of the Board of
Trustees shall be held at 7 p.m. on the third Thursday of each month with the
exception of the month of June which will occur on the second Thursday of June. Meetings will be held at the Kirtland House
of the
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one The
motion was declared approved.
Appoint
board representatives
MCCA bylaws require each member college to
designate prior to July 15 each year its representatives to the MCCA Board of
Directors. The representatives must be
the chief administrative officer of the college and one member of the college’s
governing board. Each board is also
required to designate an alternate governing board member.
A motion was made by Trustee Jan Farmer ,
supported by Trustee Patricia Webb that the following are designated as the
chief administrative officer and governing board representatives of
Trustee
Director: Roy Spangler
Alternate
Trustee Director: Robert Bovee
President: Charles
Rorie
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one The
motion was declared approved.
Association
of Community College Trustees (ACCT)
A motion was made by Trustee Roy Spangler,
supported by Trustee Robert Bovee, that the following are designated as
official voting delegate and alternate for the Association of Community College
Trustees for two years beginning July 1, 2004 and ending June 30, 2006:
Trustee
delegate: Jan Farmer
Alternate
Trustee delegate: Roberta Werle
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one The
motion was declared approved.
American
Association of Community Colleges (AACC)
Motion made by Trustee Jan Farmer, supported by
Trustee Roberta Werle that Trustee Sally
Galer and alternate, Patricia Webb
be designated as the board’s representative to the American Association of
Community Colleges for two years beginning July 1, 2004 and ending June 30,
2006.
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one The
motion was declared approved.
Motion made by Trustee Roberta Werle, supported
by Trustee Jan Farmer, that Trustee Richard
Silverman and alternate, Robert
Bovee be designated as the board’s representative to the Kirtland Community
College Foundation for two years beginning July 1, 2004 and ending June 30,
2005.
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one The
motion was declared approved.
Motion made by Trustee Jan Farmer, supported by
Trustee Robert Bovee that Trustees Roy
Spangler and Patricia Webb be designated as the board’s representatives to
the University Center/M-TEC Governing Advisory Board for two years beginning
July 1, 2004 and ending June 30, 2006.
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one The
motion was declared approved.
Motion made by Trustee Robert Werle, supported
by Trustee Jan Farmer that Trustees Roberta
Werle, Richard Silverman and Sally Galer be designated as the board’s
representatives on the Finance Committee for two years beginning July 1, 2004
and ending June 30, 2006.
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one The
motion was declared approved.
Establish
depositories
The following preamble and resolution were
offered by Trustee Roy Spangler and supported by Trustee Robert Bovee:
WHEREAS
1. Section
7 of Article XII of the Bylaws of the Board of Trustees requires the establishment
of official depositories of the college on an annual basis, and
2. Section
142 of Act 331 of the Michigan Public Acts of 1966 as amended (the Act)
authorizes the Secretary/Treasurer of the community college or his/her designee
to invest the idle funds of the college.
NOW,
THEREFORE, BE IT RESOLVED THAT
1. The
Board of Trustees authorizes the Chief Business and Financial Officer be as
designated by the Secretary/Treasurer, to invest the idle funds of the college
in accordance with the Act, and
2. The
following institutions and/or securities dealers be designated as official
depositories of
Bank One
General
Fund checking account
Investment
of funds
Chemical Bank
Investment
of funds
Choice One Bank
Investment
of funds
Citizens Banking Corporation
Investment
of funds
1995
Debt Retirement Fund checking account
1996
Debt Retirement Fund checking account
Comerica Bank
Investment
of funds
Edward D. Jones & Company
Investment
of funds
First Bank
1996
Capital Projects Fund checking account
Muskegon Commerce Bank
Investment
of funds
First National Bank of Howell
Investment
of funds
1st National Bank of Gaylord
M-TEC
checking account
Shore-to-Shore
Campaign checking account
Investment
of funds
Huntington Bank
1995
Capital Projects Fund checking account
Building
projects fund checking account
Multi-Bank Securities, Inc.
Investment
of funds
Michigan Heritage Bank
Investment
of funds
National City Bank
Payroll
checking account
Investment
of funds
Charlevoix State Bank
Investment
of funds
Standard Federal Bank
Investment
of funds
Traverse City State Bank
Investment
of funds
Select Bank of
Investment
of funds
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one Resolution
declared adopted.
APPROVAL
OF MINUTES
Minutes of the June 24, 2004 regular board of
trustees meeting were reviewed and approved with a motion from Trustee Jan
Farmer, supported by Trustee Robert Bovee.
Vote:
Ayes, five Nays, zero Abstain,
one Absent, one The minutes from June 24, 2004 were
declared approved as presented.
COMMUNICATIONS
Charles Rorie proposed that since there are two
new trustees serving on the board and since it has been quite some time since
the board has had a thorough update and overview of processes and issues facing
the college, a board workshop/orientation might be appropriate. Suggested dates for the week of August 9 were
discussed. Further confirmation needs to
be made by individual board members before a date will be confirmed.
Rorie shared written notes of appreciation from
elementary students in the Kirtland district for the 2003-04 Kirtland Youth
Theatre program.
Rorie noted that a letter accepting Carole
Kuehn’s resignation, with regrets, was prepared and will be mailed to her with
a plaque in recognition of ten years of dedicated and distinguished service to
the Kirtland Community College Board of Trustees.
BUSINESS
FOR BOARD ACTION
1.
RESOLUTION TO MOVE POL 5.440 PRESIDENTIAL
EVALUATION TO SECOND
The following preamble and resolution were
offered by Trustee Jan Farmer and supported by Trustee Patricia Webb:
WHEREAS
The Kirtland Community College Board of
Trustees has been presented a revision of the proposed POL 5.440
PRESIDENTIAL EVALUATION as a first reading at this meeting,
NOW,
THEREFORE, BE IT RESOLVED THAT
This proposed POL 5.440 PRESIDENTIAL
EVALUATION be moved to a second reading at the next scheduled meeting.
Discussion: The random faculty and staff process was a
concern communicated by Richard Silverman via email. Dale Shantz explained that a random selection
is done via computer using a random search factor. The procedure of randomization can be added
to the policy and procedure if the board desires. Jan Farmer expressed the desire to do
so. Roberta Werle brought up her
concerns and opposition to the policy expressed in writing to the board She said it is not good policy for
subordinates to judge their superior due to the influence factor. It is solely the board’s responsibility. Roy Spangler said that all participants need
to be anonymous. Shantz explained the intent of the policy to protect anonymity
but a staff person is needed to facilitate the process. Werle said an outside party could be
utilized, if it is reasonably affordable.
A summary of other colleges’ policy and procedures was suggested
and Jan Farmer said that was done in the
process of writing and revising this policy.
Roberta Werle requested that the policy be
tabled until October. Her request was
made into a motion, supported by Roy Spangler.
Vote:
Ayes, six Nays, zero Abstain, zero Absent, one The
motion was declared approved to table POL
5.440 PRESIDENTIAL EVALUATION until October.
2.
RESOLUTION TO WRITE OFF DELINQUENT ACCOUNTS
The following preamble and resolution were
offered by Trustee Roy Spangler and supported by Trustee Roberta Werle:
WHEREAS
1. Kirtland
Community College Board of Trustees Policy 2.110 states that all accounts
uncollected by the endo of the second fiscal year from the date of delinquency
shall be presented to the Boad of Trustees as uncollectible for write-off with
future maintenance of accounts, and
2. Policy
2.110 also states that the accounts previously written off but maintained, with
balances due less than $500, which are uncollected at the end of the tenth
fiscal year from the date of delinquence, shall no longer be maintained.
NOW,
THEREFORE, BE IT RESOLVED THAT
1. The
board of Trustees approve that the following student accounts be written off
with continued maintenance of accounts:
FA01, WI02, SU02 74 accounts $18,830.32
2. The
records of the following student accounts no longer be maintained:
FA93, WI94, SU94 32 accounts $3,496.03
Vote: Ayes,
six Nays, zero Abstain, zero Absent, one Resolution
declared approved.
REPORTS
FOR BOARD INFORMATION
There were no reports for board information.
ADJOURNMENT
With no further business to come before the
board, Chair Sally Galer with a motion from Roy Spangler supported by Jan
Farmer. Vote: Ayes, six Nays,
zero Abstain, zero Absent, one
The meeting was declared the meeting adjourned
at 8:48 p.m.
Respectfully submitted,
Kathy Koch, Recording
Secretary