CALL TO ORDER
Chair Sally Galer called the meeting of the board of trustees to order at 7:04 p.m.
ROLL CALL
Members Present: Robert Bovee, Sally Galer, Richard Silverman, Roy Spangler, Patricia Webb, Roberta Werle
Members Absent: Jan Keith Farmer
Others Present: David Allison, Stacey Barnes, Brenda Dawe, Walter, Dawe, Karen Brown, Glen Donahue, Carol Finke, Keith Gave, Eric Hamp, Kathy Koch, Ed Koliba, Doty Latuszek, Jackie Liddle, Joe Meadows, Anne Meeks, Kathy Marsh, Mari McKenzie, Kyle Morrison, Jerry Nunn, Jason Prout, Charles Rorie, Ilene St. Onge, Tim Scherer, Jill Schult, Dale Shantz, Susan Warrington, Sherman Yarbrough, Jerry Werle
WELCOME
Members, employees and guests were welcomed by Chair Sally Galer.
OPEN DISCUSSION
Roberta Werle said that last month she submitted questions regarding Mike Waters to both the college president and the board of trustees. Although she received a response from Dr. Rorie, she has received nothing from board members as to what their opinions are in response to her questions. She was expecting a response from the board as a whole, but would receive individual responses if that is their choice. She stated that she was not satisfied with Charles Rorie’s response, so she wants to know the board’s opinion. She asked if she could she expect their response this week? Sally Galer responded that she was quite satisfied with Dr. Rorie’s response, but that if individual board members want to respond to her that is fine, and that she could give her own response within a week or so.
Richard Silverman spoke about email accessibility which was discussed last meeting. At that time it was mentioned that we have a directory on the website, but he discovered that it does not provide email addresses of board members. He suggested it be added to the website so someone could write a board member via email. Tim Scherer asked where it should be located, on the board page or the personnel directory? Silverman and Werle indicated the directory, or both. Scherer stated that his research of other community colleges found it uncommon for board members to list their own addresses. It was more commonly routed through the president’s office. The general consensus was to have their email addresses listed. Sally Galer cautioned that individual board members do not speak for the board as a whole.
Sally Galer brought up the topic of a board retreat which she introduced last month. She provided resumes from three Association of Community College Trustees (ACCT) facilitators and recommended Narcisa Ponio. She distributed a copy of Jackson Community College’s code of conduct for the board of trustees and said that she is expecting one from Grand Rapids Community College to use as samples to be discussed at a board retreat. She asked for a discussion of availability in January for a day and a half retreat. She thought perhaps the MacMullan conference center at Higgins Lake would be a conducive setting for such a retreat. The agenda would cover board relations, communications, clear roles of the board, etc. Richard Silverman asked about a workshop on college issues such as AQIP, the vision and mission statement and the presidential evaluation. Galer responded that it would be included in the agenda for the board retreat.
Motion: Robert Bovee moved to accept the recommendation to hold a board retreat in January at the MacMullan Center using the recommended speaker, Narcisa Polonio. Roberta Werle moved to divide the question into two, one for the facilitator and one for the retreat. Bovee objected to amending the motion. His motion was supported by Patricia Webb. Discussion ensued about the agenda and possible dates. Roberta Werle objected to the expense of a facilitator.
Vote: Ayes, five Nays, one Abstain, zero Absent, one The motion was declared approved.
MINUTES
Minutes from the October 21, 2004 regular board meeting were presented with two corrections noted. The amended minutes were approved with a motion from Robert Bovee, supported by Patricia Webb.
FACULTY/STAFF PRESENTATION
Jason Prout, Instructor, Computer Aided Drafting and Design and current president of the Kirtland Federation of Teachers, spoke about quality in teaching or quality education? Is it a question or a title? Do you teach quality? Are you teaching quality classes, or do you have quality teaching? The definition of quality is the degree of excellence with which a thing possesses; features and characteristics of a product or service. Methods of teaching quality and quality teaching at Kirtland are used in service learning, poetry readings, writing competitions, student art shows, hybrid courses, FLEX and open entry/open exit classes, modular classes, open art studio, clinicals in nursing and automotive externships. Other examples he gave of quality at Kirtland were Academic Quality Improvement Project (AQIP), Instructional Council (IC), Curriculum Instruction Committee (CIC), Alignment professional development training, and Target Specific Bargaining/Problem Solving (TSB/TSPS).
COMMUNICATION
Charles Rorie invited the board members to the college holiday luncheon on Monday, December 20, 2004 from 11:30 a.m. to 1:30 p.m. in the Student Center Café. They are also invited to the M-TEC/University Center at Gaylord holiday party on Tuesday, December 21, 2004 from 4 to 6 p.m. Rorie announced the Winter Semester Convocation for Monday, January 3, 2005 at 9 a.m. in the G. I. Stewart Auditorium of the Performing Arts Center.
FINANCIAL REPORT
Edmund Koliba, Chief Business and Finance Officer, presented a quarterly financial report for the period July 1 through September 30, 2004 with comparative figures at September 30, 2003.
BUSINESS FOR BOARD ACTION
Mari McKenzie from Yeo and Yeo CPA firm, presented the results of the annual audit. She provided the Annual Financial Statements and Auditors Report, Single audit, and Audit Results. An unqualified opinion with no material weaknesses regarding internal control was reported. Compliance also received an unqualified opinion with no material instances of noncompliance.
1. RESOLUTION TO ACCEPT AUDIT REPORT
The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Richard Silverman:
WHEREAS
1. The Board of Trustees has been presented with the Annual Financial Statement and Auditor’s Report, the Single Audit Report, and the Management Letter for period ending June 30, 2004, and
2. The Board of Trustees agrees with the findings and also agrees that the financial statements present fairly, the financial position of Kirtland Community College at June 30, 2004,
NOW, THEREFORE, BE IT RESOLVED THAT
The Board of Trustees accepts all reports as presented by Yeo & Yeo, PC.
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared approved.
3. RESOLUTION TO APPROVE AQIP ACTION PLANS Subject to editing
Motion: Trustee Robert Bovee moved to reject the resolution as presented for editing purposes supported by
Trustee Roberta Werle.
Discussion: Kathy Marsh said that the report was due to North Central Association (NCA) September 20 and should have been brought to October board meeting. Richard Silverman said that we don’t want to jeopardize accreditation and if that becomes an issue, they could call a special meeting to approve it.
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.
1. RESOLUTION TO MOVE POL 5.015 ADMINISTRATIVE AND CLASSIFIED PERSONNEL POLICY FOR EMPLOYMENT REVISION TO SECOND READING
The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Roy Spangler:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed POL 5.015 ADMINISTRATIVE AND CLASSIFIED PERSONNEL POLICY FOR EMPLOYMENT revision as a first reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed POL 5.015 ADMINISTRATIVE AND CLASSIFIED PERSONNEL POLICY FOR EMPLOYMENT revision be moved to a second reading at the next scheduled meeting.
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.
REPORTS FOR BOARD INFORMATION
Athletic program update
Glen Donahue, Athletic Director and Men’s Basketball Coach, provided a roster for the men’s and women’s basketball teams and schedules of games for the season. He named several previous Kirtland athletes who have transferred to universities for bachelor degrees, citing them as success stories that make his job rewarding. He introduced two current athletes from the men’s basketball team, Sherman Yarbrough from Ypsilanti Township and David Allison from Lapeer who spoke of why they are glad to be attending Kirtland. They said they hope for a good season and for community support at the home games at the CRAF center. Richard Silverman asked about concerns for a need for study sessions for the athletes. Donahue responded that the women’s basketball coach, Teresa Stuck is holding a study hall in the Tutoring Lab and Testing Center with a choice of eight hours, Monday through Thursday, available for students to get help with their studies. Donahue said he believes the program is working successfully for keeping academic success a priority of the athletic program
Community Education
Karen Brown, Associate Dean, reported on some changes in community education offerings at Kirtland. With some personnel changes providing an opportunity for restructuring, community education was reconfigured with a focus on not duplicating local community offerings and assuring that our citizens receive some benefit from Kirtland by offering some short, one-session, non-credit courses in areas of interest to them at an affordable rate. She distributed a schedule of offerings for winter semester and noted that they are also listed in the winter semester class schedule.
AQIP update
Kathy Marsh, Dean of Instruction, provided a written update of AQIP activities including Future Vision Action Project, Retooling Trust through Effective Communication, Environmental Concerns and AQIP System Portfolio/Assessment Committee.
M-TEC report
Doty Latuszek, Provost, reported to the board that she is wrapping up discussions on a joint operating agreement with the University Center (UC). They recently received a donation through the Shore-to-Shore fund raising campaign of $5,500. She explained the Shore-to-Shore Campaign in which pledges were to be identified from the community as a community led-effort, but it lost momentum, and now fund raising efforts of Gaylord’s hospital and one of the schools has stolen some of their thunder. A high level of recognition has been made by the UC board that the Shore-to-Shore commitment needs to be met.
The Governing Advisory Board has been busy with a subcommittee looking at bylaws and they still want to implement and give more input to curriculum, strategic planning and operational review. They are a very active board.
She has been in discussion with the dean of instruction at Northwestern North Central Michigan College to review the curriculum
agreement we have with them over the coming year.
The other emphasis in the past month has been high school tours. They have had some very positive experiences with high school students and are trying to increase dual enrollment. Two other schools have shown an interest in joining Roscommon High School with the summer program.
Charles Rorie announced to the board that Doty Latuszek recently completed all the requirements for her doctorate degree from Western Michigan University which will be awarded to her at their commencement in December.
ADJOURNMENT
With no further business to come before the board, Chair Galer declared the meeting adjourned at 9:20 p.m.
Respectfully submitted by
Kathy Koch, Recording Secretary