BUDGET WORKSHOP
Members Present: Robert Bovee, Jan Keith Farmer, Sally Galer, Richard Silverman, Roy Spangler, Patricia Webb, Roberta Werle
Others Present: Karen Brown, JoAnn Comerford, Kathy Koch, Ed Koliba, Doty Latuszek, Kathy Marsh, Joe Meadows, Kyle Morrison, Tim Scherer, Ron Sharp
Ed Koliba, Chief Business and Finance Officer, provided a detailed presentation of the 2004-05 Working Budget.
REGULAR BOARD MEETING
CALL TO ORDER
Chair Sally Galer called the meeting of the board of trustees to order at 7:05 p.m.
ROLL CALL
Members Present: Robert Bovee, Jan Keith Farmer, Sally Galer, Richard Silverman, Roy Spangler, Patricia Webb, Roberta Werle
Members Absent: None
Others Present: Jerry Boerema, Irene Borak, Karen Brown, Eric Hamp, Gordon Hess, Jeremy Jones, Kathy Koch, Ed Koliba, Doty Latuszek, Kathy Marsh, Joe Meadows, Kyle Morrison, Jerry Nunn, Jason Prout, Charles Rorie, Ilene St. Onge, Tim Scherer, Dale Shantz, Ron Sharp, Stan Souva, Jerry Werle
WELCOME
Members, employees and guests were welcomed by Chair Sally Galer.
OPEN DISCUSSION
Richard Silverman said that he has become aware of the fact that the college is considering expanding offerings at West Branch and he thinks it would be a significant step to discuss it with the board before any decisions are made. Charles Rorie said that first, surveys need to be made to establish whether there is a need. Silverman said he has some personal reservations about it and wants to have an opportunity to discuss it.
MINUTES
Minutes from the November 18, 2004 regular board meeting were presented with one correction. The amended minutes were approved with a motion from Robert Bovee, supported by Richard Silverman.
FACULTY/STAFF PRESENTATION
Karen Brown, Associate Dean, spoke about the On-line RN from LPN Nursing Program which is a collaborative effort among Kirtland, Monroe County and Kalamazoo Valley community colleges. This is the only online program of this type in the entire nation. She reviewed the creative challenges this program has encountered.
The program was first offered in the fall 2003 semester. They had 21applications with six admitted and four of them graduated the first year. Two of those four have already passed their state licensing examination and two are pending at the moment. The second year of the program which began in August, had 46 applicants with 15 admitted to the program. Four of them dropped out in the first two weeks of the semester, so we currently have eleven students finishing their first semester of the program. A benefit of the program is that it provides access in situations where distance and time flexibility are barriers to education. There is a nursing shortage right now and as recent Workforce Development survey shows projections from hospitals alone in northern Michigan needing over 300 registered nurses within the next couple of years and over 600 registered nurses needed within ten years.
COMMUNICATION
Charles Rorie invited trustees to attend the Winter Convocation on Monday, January 3, 2005 at 9 a.m. in the G. I. Stewart Auditorium of the Performing Arts Center. The focus will be on the Vision, Mission and Guiding Principles.
A Board of Trustees Retreat has been confirmed to begin at noon on January 14, 2005 and run through January 15 at the R. A. MacMullan Conference Center, Higgins Lake.
A Community Forum for the Vision, Mission and Guiding Principles was announced for Tuesday, January 11, 2005 at 7 p.m. at the Kirtland House.
Charles Rorie displayed a plaque earned by the men’s basketball team for a major tournament they participated in consisting of six teams from Indiana. The Kirtland Firebirds won each game of the tournament. Richard Silverman said it was their first test against some very competitive teams.
Kathy Marsh announced a student art show that begins tomorrow night, December 17 in the art department at 6 p.m.
BUSINESS FOR BOARD ACTION
1. RESOLUTION TO APPROVE AQIP ACTION PLANS
The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Robert Bovee:
WHEREAS
1. The Kirtland Community College Board of Trustees approved the Academic Quality Improvement Program (AQIP) for accreditation on February 19, 2004, and
2. The college community has identified three action plans, Vision, Retooling Trust through Effective Communication, and Commitment to Improving Environmental Conditions, and
3. The AQIP process requires posting the action plans and progress to the North Central Accreditation AQIP website, and
4. The board has reviewed the information to be posted to the NCA/AQIP website,
NOW, THEREFORE, BE IT RESOLVED THAT
The Kirtland Community College Board of Trustees approves the action projects and goals to be submitted to North Central Accrediting for the Academic Quality Improvement Program for accreditation.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
5. RESOLUTION TO APPROVE POL 5.015 PERSONNEL POLICY FOR EMPLOYMENT REVISION
The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Roy Spangler:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 5.015 Personnel Policy for Employment as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed revision to POL5.015 Personnel Policy for Employment be approved.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
1. RESOLUTION TO ADOPT THE 2004-05 WORKING BUDGET
Trustee Roy Spangler moved to table this item until the February board meeting, or until the Kirtland Federation of Teachers have an opportunity to interact with administration for review and input. Trustee Roberta Werle said she would like to know that both bargaining units of the college have reviewed and approved the working budget as a recommendation. Ed Koliba commented that there is nothing in the budget that affects full-time faculty or the federation and that delaying approval of the budget would result in a larger deficit. A special meeting on January 20, 2005 was recommended. Trustee Spangler’s motion was amended to postpone approval of the resolution to adopt the 2004-05 working budget to a January 20, 2005 special meeting. The motion was supported by Trustee Robert Bovee.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero The motion was declared approved.
2. RESOLUTION TO LEVY 2004 SUMMER TAXES
The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Patricia Webb:
WHEREAS
The Kirtland Community College Board of Trustees intends to impose a summer 2005 property tax levy of all of the district’s property taxes, including debt services, upon property located within the district in accordance with its continuing resolution previously adopted on December 21, 1988 and continuing from year-to-year until specifically revoked by the board of trustees.
NOW, THEREFORE, BE IT RESOLVED THAT
1. The Kirtland Community College Board of Trustees reaffirms its intent to impose a summer 2005 property tax levy of all of the district’s property taxes, including debt services, upon property located within the district in accordance with its continuing resolution previously adopted on December 21, 1988 and continuing from year-to-year until specifically revoked by the board of trustees.
2. The President or his/her designee is authorized and directed to provide the governing body of each city and/or township in which the district is located a copy of this resolution requesting each city and/or township agree to collect the summer tax levy for 2005 in the amount specified in this resolution in the same manner and at the same time the township is collecting school or intermediate school district taxes. Said resolution and the request to collect the summer tax levy shall be forwarded to the appropriate governing bodies by January 1, 2005.
3. The President or his/her designee is authorized to negotiate on behalf of this district with the governing body of each city and/or township in which the district is located for the reasonable expenses for collection of the district’s summer property tax levy that the city and/or township may bill under MCL 380.1611 or MCA 380.1612.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
3. RESOLUTION TO APPROVE RETIREMENT OF MARY M. SCOTT-ROM FULL-TIME FACULTY, COSMETOLOGY
The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Richard Silverman:
WHEREAS
Mary M. Scott-Rom, Full-time Faculty, Cosmetology at Kirtland Community College, has submitted a letter indicating her plans to retire from the college June 30, 2005.
NOW, THEREFORE, BE IT RESOLVED THAT
The Kirtland Community College Board of Trustees hereby move to approve the retirement of Mary M. Scott-Rom.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
4. RESOLUTION TO APPROVE M-TEC_ at KIRTLAND-GAYLORD/UNIVERSITY CENTER
JOINT OPERATING AGREEMENT Addendum 1
The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Roy Spangler:
WHEREAS
5. The Kirtland Community College approved the partnership between the Alpine Regional Education Center (AREC) in a revision of the original M-TEC_ grant proposal from the Michigan Economic Development Corporation (MEDC) on July 8, 1999, and
1. The University Center at Gaylord (previously known as the Alpine Regional Education Center) partnership was approved in an effort to facilitate the coordination of educational programs and services and to provide for shared human and physical resources between the partners, and
2. The intent of the original joint operating agreement between M-TEC_ at Kirtland-Gaylord and the University Center (UC) was to be a “best effort” attempt to create an Operating Agreement that would cover relevant issues in the best interest of both parties, and
3. It was recognized that the partners may have found that the Agreement did not meet the objective and required modification, and
4. Kirtland and the UC agreed that the initial term of the agreement would be revised if necessary.
5. The Kirtland Community College Board of Trustees has been presented a copy of Addendum 1 dated December 1, 2004 to the original Joint Operating Agreement dated November 13, 2001 for approval.
6. Addendum 1 will be in effect from January 1, 2005 through December 31, 2007.
7. Either party may terminate the Joint Operating Agreement or Addendum 1 with 30 days written notice to the other party.
NOW, THEREFORE, BE IT RESOLVED THAT
The Kirtland Community College Board of Trustees approves the Joint Operating Agreement between M-TEC_ at Kirtland-Gaylord and the University Center.
Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.
REPORTS FOR BOARD INFORMATION
Criminal Justice consortium grant awards
Jerry Boerema, Associate Dean, announced that yesterday Kirtland was awarded $334,318 from MCOLES which is the Michigan Commission on Law Enforcement Standards. The grants awarded were to provide training for two consortiums, the Northern Michigan Law Enforcement Training and Corrections Consortium and the Correction Training Consortium of Northern Michigan. We offer to the consortium approximately 18 training classes throughout the year to law enforcement officers, and any class that is a one-day class is offered in five locations in Cadillac, Saint Ignace, Cheboygan or Alpena, Grayling and Mt. Pleasant. He has learned that MCOLES is going to mandate 40 hours of training for law enforcement officers per year. We provide seven classes annually to the corrections consortium.
Board of Trustees Directory
Tim Scherer, Director of Institutional Services, provided a visit to the website to demonstrate the new Board of Trustees Directory. He said it was implemented two or three weeks ago and has links to the personnel directory.
Site visit to M-TEC Friday, February 11, 2005
Doty Latuszek, Provost, announced that all 18 M-TECs in the state will be visited in January and February from the governor’s office through a consulting firm. Our visit has been confirmed for Friday, February 11, 2005. It will provide us an opportunity to communicate the challenges we are facing and to be heard.
ADJOURNMENT
With no further business to come before the board, Chair Galer declared the meeting adjourned at 8:20 p.m.
Respectfully submitted by
Kathy Koch, Recording Secretary