KIRTLAND COMMUNITY COLLEGE

BOARD OF TRUSTEES MINUTES

February 17, 2005

CALL TO ORDER

Chair Sally Galer called the meeting to order at 7 p.m.

ROLL CALL

Members Present: Robert Bovee, Jan Keith Farmer, Sally Galer, Roy Spangler, Richard Silverman, Patricia Webb, Roberta Werle

Members Absent: None

Others Present: Mark Allen, Susie Allen, Stacey Barnes, Jerry Boerema, Irene Borak, Fay Bovee, JoAnn Comerford, Dan Crocker, Kathy Koch, Ed Koliba, Doty Latuszek, Doug Mace, Kathy Marsh, Joe Meadows, Kyle Morrison, Jerry Nunn, Vicki Nunn, Jason Prout, Charles Rorie, Ilene St. Onge, Ron Sharp, Evelyn Schenk, Tim Scherer, Dale Shantz, Jill Schult

WELCOME

Members and guests were welcomed by Chair Sally Galer.

OPEN DISCUSSION

At the last meeting, Trustee Richard Silverman requested a continuation of the discussion about the personnel reduction decision process at M-TEC with the faculty federation president present. Silverman provided printouts of his questions that President Charles Rorie responded to and indicated that he still has some questions because he is concerned about setting a precedent that may not be good. He said his concern with the process is whether or not it follows the intent in the language of the master agreement. He said that probationary language in the contract is very clear about intent, which is not to make the position probationary, but the instructor. He said positions are a different issue entirely. If we have set a precedent as a way to work around the master agreement, then he questions the legality of it. If it is a bargaining issue, that should be worked out at a quarterly meeting. Sally Galer agreed that it should be brought up at quarterly bargaining meeting, but that the position itself can be probationary also. Silverman said that it would require a modification in the language to make it clear.

Another consideration Richard Silverman asked the board to clarify is that when the reference was made that this was a soft-money position, does that mean that when a full-time faculty member’s position is partly or fully funded by soft money, we have justification for eliminating the position solely on the basis that it is due to soft money. He said that it should not mean that when the soft money dries up, the position goes away, unless it is clearly stated in the contract with the employee. Sally Galer acknowledged that this provides an opportunity to examine the language and clarify it in the negotiation process. Silverman said the next quarterly meeting is March 23, so board members need to get their thoughts on the issue to Charles Rorie before that time in order to give input from the board.

MINUTES

The minutes from the Board of Trustees Retreat/Leadership Workshop January 14-15, 2005 were presented and amended. Trustee Jan Farmer moved accept the minutes as amended. The motion was supported by Trustee Roy Spangler.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Motion declared approved.

Minutes from the January 20, 2005 regular board meeting were reviewed; no corrections or additions were offered. After a motion from Trustee Richard Silverman supported by Trustee Roy Spangler, the minutes from January 20, 2005 were declared approved.

1. RESOLUTION TO BESTOW EMERITUS STATUS, ANNE MEEKS

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Robert Bovee:

WHEREAS

1. Anne Meeks has dedicated 12 years of service as an Instructor of English at Kirtland Community College;

2. She served as interim Writing Center Coordinator, and ably trained and mentored other Writing Center instructors;

3. She served as coordinator for the college’s Writing Across the Curriculum program;

4. She demonstrated her commitment to the college and her colleagues by serving on the personnel committee, the grievance appeal committee, and the Part-Time Faculty TSPS Team ;

5. She demonstrated her commitment to her profession and the community by serving on various boards, including the Mid-Michigan Library League, the Michigan Literacy Council, as executive secretary for the Michigan Association of Educational Representatives, and as a member of the Roscommon Area Historical Society;

6. She has continually demonstrated her concern and dedication for the students she has served;

7. Her concern, dedication, and knowledge of her subject will be greatly missed by her students, colleagues, and this board;

NOW, THEREFORE, BE IT RESOLVED THAT

The board of trustees, in public recognition and appreciation of these years of service, does hereby bestow Emeritus Status on Anne Meeks, with all the honors and privileges such status entails.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared approved.

2. RESOLUTION TO MOVE APPROVAL OF KIRTLAND COMMUNITY COLLEGE VISION, MISSION AND GUIDING PRINCIPLES TO SECOND READING

Tim Scherer, Director of Institutional Services and Academic Quality Improvement Program (AQIP) team leader, gave a presentation on the process used by the AQIP team to arrive at the results of the vision action plan. A discussion ensued on the use of “we” rather than “Kirtland Community College” in the statements presented. Kathy Marsh, Dean of Instruction, provided some feedback from the open forums held on the vision, mission and guiding principles as presented. The vision was amended to “Kirtland Community College provides open access...”

The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Roy Spangler:

WHEREAS

1. The Board of Trustees approved adoption of the ACADEMIC QUALITY IMPROVEMENT PROGRAM (AQIP) for accreditation on February 19, 2004, and

2. The Board of Trustees approved Vision as an identified action plan for application within the AQIP process, and

3. The Board of Trustees has been presented with the proposed Kirtland Community College Vision, Mission and Guiding Principles as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed Kirtland Community College Vision, Mission and Guiding Principles as amended be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

3. RESOLUTION TO MOVE AMENDMENT TO BYLAWS OF THE BOARD OF TRUSTEES, ARTICLE XI - ADMINISTRATION TO SECOND READING

Trustee Richard Silverman said his sense of the results of the January board retreat was that the evaluation process would be a trial the first time, to be polished for future evaluations. He suggested adding a statement that the process will be reviewed annually. It was then suggested that the process be detailed separately in a memorandum of understanding with the President, so that the amended bylaw merely states, “The board of trustees shall... evaluate the President annually.”

The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Richard Silverman:

WHEREAS

The Board of Trustees has been presented with the proposed amendment to BYLAWS ARTICLE IX - ADMINISTRATION as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed amendment to BYLAWS ARTICLE IX - ADMINISTRATION as amended be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

4. RESOLUTION TO MOVE POL 6.056 RESIDENCY REVISION TO SECOND READING

Roberta Werle asked what the policy is for returning veterans. She stated that it should be specifically addressed in the policy and should include the entire family, not just the veteran. Stacey Barnes, Dean of Student Services, agreed to add language on military family status to the policy revision.

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Roy Spangler:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 6.056 RESIDENCY as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 6.056 RESIDENCY as amended be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent zero Resolution declared adopted.

5. RESOLUTION TO MOVE PROPOSED DELETION OF BUSINESS POLICIES TO SECOND READING

The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Jan Farmer:

WHEREAS

1. The business policy review committee recommends deletion of the following policies which are obsolete, given current conditions and practices of the college:

POL 2.010 College Residential Housing

POL 2.040 Use of College Aircraft

POL 2.145 Ticket Sales

POL 2.160 Service Calls for Equipment

2. The college administrative team has reviewed the recommendation and concurs that the above policies are obsolete.

3. The Board of Trustees has been presented with the proposed deletion of business policies as a first reading at this meeting.

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed deletion of business policies be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

6. RESOLUTION TO MOVE POL 2.020 REIMBURSEMENT OF USE OF PRIVATE AUTOMOBILES

REVISION TO SECOND READING

Trustee Roy Spangler requested language protecting the college from liability by assuring the employees have valid driver licenses. Ed Koliba said he would research it and bring back a recommendation. Roberta Werle requested a change in wording from “Employees ‘should track’ to ‘shall record’ actual miles traveled.”

The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Patricia Webb :

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 2.020 REIMBURSEMENT OF USE OF PRIVATE AUTOMOBILES as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 2.020 REIMBURSEMENT OF USE OF PRIVATE AUTOMOBILES be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

7. RESOLUTION TO MOVE POL 2.045 APPRAISAL REVISION TO SECOND READING

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Jan Farmer:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 2.045 APPRAISAL as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 2.045 APPRAISAL be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

8. RESOLUTION TO MOVE POL 2.075 PRINT SHOP - CENTRAL DUPLICATING REVISION TO SECOND READING

The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Richard Silverman:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 2.075 PRINT SHOP - CENTRAL DUPLICATING as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 2.075 PRINT SHOP - CENTRAL DUPLICATING be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

9. RESOLUTION TO MOVE POL 2.150 FUND RAISING PROJECTS REVISION TO SECOND READING

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Roy Spangler:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 2.150 FUND RAISING PROJECTS as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 2.075 PRINT SHOP - CENTRAL DUPLICATING be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

10. RESOLUTION TO MOVE POL 2.155 MEMBERSHIPS REVISION TO SECOND READING

The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Roberta Werle:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 2.155 MEMBERSHIPS as a first reading at this meeting.

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 2.155 MEMBERSHIPS be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

11. RESOLUTION TO APPROVE APPOINTMENT OF BOARD MEMBERS TO THE M-TECK GOVERNING ADVISORY BOARD

The following preamble and resolution were offered by Trustee Richard Silverman supported by Trustee Robert Bovee:

WHEREAS

1. The board has authorized the establishment of an M-TEC Governing Advisory Board to provide input and oversight to the M-TEC programs and services, and

2. Ongoing input from business, industry, governmental and educational partners is essential to ensure that the M-TEC programs meet the needs of the citizens within this community and its surrounding areas, and

3. In accordance with the Governing Advisory Board By-laws; Article II, section 2. The board of trustees of Kirtland Community College shall approve all appointments to the Governing Advisory Board,

NOW, THEREFORE, BE IT RESOLVED THAT

The Board of Trustees approve the appointment of:

Jim Schwandt, Senior Vice President of Wade-Trim, Inc., to the Governing Advisory Board as an immediate replacement in the business and industry category for Gary Knirk to complete Gary Knirk’s term, which ends June 2006.

Mike Hyde, Otsego County commissioner, to the Governing Advisory Board as an immediate replacement in the county commissioner category for Lee Olsen to complete Lee Olsen’s term, which ends June 2005.

Erma Backenstose, Otsego County commissioner, to the Governing Advisory Board as an alternate to Mike Hyde, Otsego County commissioner, when Mike Hyde is absent from Governing Advisory Board meetings.

Todd Seidell, Gaylord architect, to the Governing Advisory Board as an immediate replacement in the business and industry category for Lori Lancaster to complete Lori Lancaster’s term, which ends June 2006.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

12. RESOLUTION TO APPROVE LEASE/PURCHASE AGREEMENT, JENZABAR, INC.

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Jan Farmer:

WHEREAS

1. The college desires certain software and service from Jenzabar, Inc. to assist and facilitate improved data management (“Software”), and

2. The college desires to obtain and finance the acquisition of the Software pursuant to a Lease/Purchase Agreement with California First National Bank (“CFNB”), and

3. CFNB has proposed a Lease/Purchase Agreement for the college’s acquisition of the Software that is acceptable to the college with certain revisions (“Lease/Purchase Agreement”),

NOW, THEREFORE, BE IT RESOLVED THAT

1. The Kirtland Community College Board of Trustees hereby authorizes the execution of the Lease/Purchase Agreement with such changes that may be recommended by the college’s legal counsel and accepted by CFNB, and

2. The Board of Trustees authorizes its President or his designee to execute, on behalf of the board, the Lease/Purchase Agreement and any other documents or certifications that may be required to further the purpose of the Lease/Purchase Agreement, and

3. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be, and the same are, hereby rescinded.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

REPORTS FOR BOARD INFORMATION

1. Faculty List

Kathy Marsh presented the faculty list for the Winter 2005 semester.

2. Enrollment

Stacey Barnes presented a student profile comparison report for fall semester 2004 to fall 2003. Headcount for the fall 2004 semester is 2,112 students which is down 3.3 percent, or 71students. Credit hours, at 15,999.39 are down 0.2 percent. She noted that the female population has declined 8.7 percent, yet health careers is the largest growing program which is made up of mostly females. However, the M-TEC student population is mostly male which may attribute to the change. Almost half of our students are in the age range of 24 and under, and half of our students are from outside our district with 148 students from Otsego County. Under student status, 70 percent of our students are returning for fall, which she said is unusual, so the first-time-in-any-college students (FTIAC) category has declined. The top three major program categories continue to be health careers, criminal justice and other. Stacey Barnes noted that nine of 25 community colleges in Michigan reported enrollments down for the winter semester.

3. M-TEC update

Doty Latuszek, Provost, reported on the site visit by state consultants that took place on February 11, 2005. The consultants were made up of a coalition from skilled workforce, under the Department of Labor and Economic Growth (DLEG). They asked very specific questions regarding processes, such as how do we know we are meeting the training needs of the industries. It was very productive and everyone was able to give their opinions. Different stakeholders and constituencies were well represented such as Michigan Works, Northeast Michigan Consortium and economic development leaders who were presented with more pointed questions with very positive results. Charles Rorie said it was a valuable and helpful experience and that the consultants were very impressed with the M-TEC at Gaylord, especially the FLEX format.

Doty Latuszek provided a folder containing documents provided to the consultants which shows what we have been doing in the last two years at M-TEC. She asked the board members to look it over and bring it to the board study session on the budget development process on Tuesday, Feb. 22.

ADJOURNMENT

With no further business to come before the board, the meeting was adjourned at 10 p.m.

Respectfully submitted,

Kathy Koch