BUDGET HEARING
and
BOARD OF TRUSTEES MEETING MINUTES
BUDGET HEARING
Members Present: Robert Bovee, Sally Galer, Roy Spangler, Richard Silverman, Patricia Webb, Roberta Werle
Members Absent: Jan Keith Farmer
Others Present: Stacey Barnes, Jerry Boerema, Mark Burger, Jo Ann Comerford, Tom Dale, Jim Enger, Marj Esch, Gene Frazier, Sandy Hull, Ed Koliba, Doty Latuszek, Kathy Marsh, Jason Prout, Charles Rorie, Tim Scherer, Dale Shantz, Ilene St. Onge
PRESENTATION
Chair Sally Galer called the budget hearing to order at
REGULAR BOARD OF TRUSTEES MEETING
CALL TO
ORDER Chair Sally Galer called the meeting to
order at
Members Present: Robert Bovee, Sally Galer, Roy Spangler, Richard Silverman, Patricia Webb, Roberta Werle
Members Absent: Jan Keith Farmer
Others
Present: Stacey
Barnes, Jerry Boerema, Faye Fay Bovee, Mark Burger,
Jo Ann Comerford, Tom Dale, Jim Enger, Marj Esch, Gene Frazier, Sandy Hull, Ed
Koliba, Doty Latuszek, Kathy Marsh, Jason Prout, Charles Rorie, Tim
Scherer, Dale Shantz, Ilene St. Onge
WELCOME
Members and guests were welcomed by Chair Sally Galer.
OPEN DISCUSSION
Trustee Roberta Werle raised a concern regarding the progressive discipline policy. After she reviewed personnel policies and practices on the web site, she noted that unless employees have progressive discipline specifically stated in their union contract or own personal contract, then employees did not have progressive discipline provided for them. Charles Rorie, President, said he is investigating the procedures and policy regarding this and will present the board with a written report of his findings and recommendations.
APPROVAL OF MINUTES
Minutes of the
COMMUNICATIONS
June 16 college plan study session
Charles Rorie stated that the complexities of interfacing the AQIP process with a general strategic planning process will take more time than the requested date of June 16. Therefore, he requested the June 16 College Plan Study Session be deferred to a later date during the 2005 fall semester.
July 14 regular board meeting date confirmation
Charles Rorie confirmed that the next regular board meeting
to be held on
July 20 board workshop, Waterfront Conference Center,
Traverse City,
Charles Rorie reminded the board members of the board
workshop on the collective bargaining process at the
Charles Rorie said that he would explore the possibility of
cancelling the reservations made at the
Alpha Omicron Gamma Chapter accomplishments
Charles Rorie announced that Kirtland’s chapter of Phi Theta Kappa Honor Society received an award from National Phi Theta Kappa for achieving two star status.
FACULTY/STAFF PRESENTERS
Tom Dale, Part-time Faculty, Science, and Education Director
of the Gahagan Nature Preserve in Roscommon provided an update on his
presentation, “Wolf Song,” which he has put on for area schools. He gave
a summary of the visiting naturalist program which has had an attendance of
somewhere around 4,600. This year’s wolf sticker is the art work of Scot
Rice, Art Instructor. Tom is planning to cycle back to the cat program
for next year. The program is jointly sponsored by
BUSINESS FOR BOARD ACTION
1. RESOLUTION TO APPROVE THE2005-06 PRELIMINARY BUDGET
The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Patricia Webb:
WHEREAS
1. A draft of the 2004-05 Preliminary Budget was presented to the Board of Trustees during the regular board of trustees meeting on May 19, 2005, and
2. The 2005-06 Preliminary Budget was presented as a first reading at the regular meeting of the Board of Trustees on May 19, 2005, and
3. The Board of Trustees had the opportunity to study the proposed budget, and
4. Questions and/or concerns raised by members of the board were satisfactorily addressed by the College Administrative Team.
NOW, THEREFORE, BE IT RESOLVED THAT
The Kirtland Community College Board of Trustees approves the 2004-05 Preliminary Budget as presented.
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.
REPORTS FOR BOARD INFORMATION
1. Kirtland’s Intranet
Marj Esch, Webmaster for the Intranet that has been developed
by the Web Advisory Group and department managers. A couple of concerns
were raised by board members Trustee Silverman. One was
that, although they would like to have an effective and efficient web site, we
should focus on leaving items on the Internet web site unless there is a reason
it needs to be private, then move it to the
Intranet. The second concern was the use of social security numbers for
log on. Tim Scherer, Director of Institutional Services, explained that
as we move forward with software conversion over this next year, everyone will
be given unique ID numbers and no one will use their social security number to
log on any more.
Charles Rorie agreed with Silverman that when a decision is considered regarding whether to put any set of information on the Internet site or the Intranet site, the question to be answered should be “Is there a reason why this information should not be public?” If the answer to this question is “yes,” then the information should go on the Intranet site; if the answer is “no,” then the information should go on the Internet site. This means that the “default” is to the Internet.
Rorie acknowledged that there are some obvious exceptions to the above guideline. For example, there is no reason why college forms should not be open to the public; however, there is probably no reason to put college forms on the Internet. Therefore, even with the guideline above, individual good judgment calls will still be appropriate as the Intranet continues to be developed.
2. Enrollment report
Stacey Barnes, Dean of Student Services, provided a student profile report for the Winter 2005 end of semester. She reported that we added 505 students to our headcount after the census date with 1,241 credit hours. Summer census date headcount was down 3% from last year.
She gave a student profile
comparison focused on who our students are. Gender is close to a 60/40
split between male and female. Forty percent of our students fall into
the 24 and under age category with a significant age bracket in the 25 to 39
range. Our highest enrollments are from the Roscommon and
3. Faculty list for summer semester
Kathy Marsh, Dean of Instruction, presented the Summer 2005 faculty list by dean.
4. Firing range update
Jerry Boerema, Associate Dean of Instruction, presented the board with two handouts regarding the firing range. The first handout is a copy of a letter from SET-SEG School Insurance Specialists, stating their approval of insurance coverage of the 100 yard firing range. The second handout shows that by moving the range 15 degrees to the north we will eliminate the concerns raised regarding the Red Pines Nature Area.
ADJOURNMENT
With no further business to come before the board, Chair
Sally Galer declared the meeting adjourned at
Respectfully submitted,
Sandy Hull, Acting Recording Secretary