KIRTLAND COMMUNITY COLLEGE

BOARD OF TRUSTEES MEETING MINUTES

July 14, 2005

CALL TO ORDER Chair Sally Galer called the meeting to order at 7:04 p.m.

Members Present: Robert Bovee, Sally Galer, Jan Keith Farmer, Roy Spangler, Richard Silverman, Patricia Webb, Roberta Werle

Members Absent: None

Others Present: Jerry Boerema, Irene Borak, Fay Bovee, Karen Brown, Louise Bucco, Mark Burger, Jim Enger, Gene Frazier, Kathy Koch, Ed Koliba, Doty Latuszek, Kathy Marsh, Joe Meadows, Charles Rorie, Dale Shantz, Ron Sharp, Carol Silverman, Teresa Stuck

WELCOME

Members and guests were welcomed by Chair Sally Galer.

OPEN DISCUSSION

Trustee Richard Silverman asked whether the college newspaper, The Paper, would continue to be tied to an instructional position with the resignation of the current faculty member, Keith Gave. College President, Charles Rorie responded that as an instructional tool, a college paper is designed to serve students and due to the personnel available, Kirtland’s paper attained the success it has currently experienced. It is hoped that qualified faculty will be available to continue the journalism class and the newspaper. If it continues to be a strong instructional program, The Paper will continue to be a strong communication device.

Trustee Jan Farmer wanted the college to officially thank Keith Gave for the work put forth in the college paper and the quality of it. He expressed strong support for continuing this endeavor and hopes that the plan is to seek the best qualified replacement we can find and to have high expectations for that position.

Trustee Roberta Werle spoke of the pleasure it was to drive around campus without dodging potholes due to the road maintenance improvements. She expressed thanks to those responsible.

APPROVAL OF MINUTES

Minutes of the and May 19, 2005 regular board of trustees meeting were reviewed and discussed. Roberta Werle commented that the Report for Board Information, Intranet, was not complete on the discussion of concerns. It is missing Silverman’s and Rorie’s expression of the need to err on the side of too much information rather than to try to determine what should not be on the public site. Charles Rorie said he would add his comments to the minutes as expressed to the college administrative team in an email following the board meeting.

The June 9, 2005 board of trustees study session minutes were reviewed. Roy Spangler moved to approve the June 9 minutes as presented and the May 19 minutes as amended, supported by Patricia Webb. The minutes were declared approved.

COMMUNICATIONS

Charles Rorie, College President, reminded board members of the July 20 board workshop on the collective bargaining process to begin at noon at the Waterfront Conference Center in Traverse City.

The following day, July 21, begins the Michigan Community College Association summer workshop in Traverse City. The board has been invited to participate in an Association of Community College Trustees (ACCT) presentation on Board Self-Evaluation and President Evaluation, Saturday morning at Grand Traverse Resort with Kirtland trustees Silverman, Werle, Farmer, Galer and Bovee sitting on the panel. Roy Spangler commented that he hopes that the board does not appear as if endorsing ACCT’s product for board and president evaluation. Robert Werle said that she was asked to discuss the experience and what was done prior to the process we used, recognizing that there were some pitfalls as well as benefits that should be expressed.

Charles Rorie shared information about the 2005 Summer Vocational Education Summer Employment Program (VESEP) recently held on campus. He displayed a certificate of appreciation for participating in the program. He also shared thank you notes and illustrations from area school children who attended the Kirtland Youth Theatre.

Jim Enger, Director of Marketing, informed the board that the Kirtland’s Warbler Recovery Team met recently on our campus. This team is made up of scientists from all agencies involved with the Kirtland’s Warbler recovery program. The chair of the recovery team, Rex Ennis, presented the college with a forest service award called Wings Across the Americas, in recognition for educational initiatives in research and management for conservation. Enger displayed this award for all to see.

Jim Enger also informed the board of a new program called Automotive Students For Success to help promote community college automotive programs. This was developed jointly with Speedway Illustrated magazine, the national voice of stock car racing, and the marketing staff at Kirtland. One of our automotive students will attend the New England 500 this weekend and will be photographed for the magazine to promote the new program.

FACULTY/STAFF PRESENTERS

Irene Borak, Director of Public Relations, and Teresa Stuck, Women’s Basketball Coach, reported the good things that are happening as a result of their April 2005 trip to the Bahamas. Irene was able to meet with Bahamian officials at the Ministry of Education and at the Bahamas National Trust to lay the groundwork for several educational initiatives. These initiatives include an exchange program between the College of the Bahamas and Kirtland and sending Tom Dale with his elementary school education program to elementary schools in the Bahamas. At the same time, Theresa Stuck successfully recruited two Bahamian high school basketball players to play for Kirtland this fall. Teresa spoke of her experience and how it came about, and the opportunity to establish contacts. She described her recruiting philosophy which is to recruit the person first, the student second, and the athlete third. She noted the Denmark connection and a Canadian student on the women’s basketball team last year which provides local students an opportunity to experience diversity as they get to know these students and learn about their cultures.

Roy Spangler asked whether we spend the same amount of effort to try to recruit students from Frederic, for example, to enroll in the automotive program. Are we spending equal effort? Jim Enger responded, “Yes; 99.9 percent of the marketing budget goes for recruiting students within our district and Northern Michigan.”

BUSINESS FOR BOARD ACTION

4. She has ably served as a valued member of the college community, in the Kirtland Ms. Club, as a part-time instructor and student academic advisor, writing the college millage brochure prior to the successful millage campaign, developing and teaching an English as a Second Language (ESL) Curriculum, and serving on a variety of college committees, including the ADA Task Force, Assessment of Outcomes, Writing Assessment, and numerous advisory and hiring committees;

5. She has ably served her professional colleagues as a member of the Executive Board of the Michigan Tutorial Association, holding the positions of Historian, Conference Chair, and President;

6. She has continually demonstrated her concern and dedication for the students she has served;

7. Her concern, dedication, and skills will be greatly missed by the students we serve, her colleagues, and this board;

NOW, THEREFORE, BE IT RESOLVED THAT

The board of trustees, in public recognition and appreciation of these years of service, does hereby bestow Honoraire Status on Carol Silverman, with all the honors and privileges such status entails.

Vote: Ayes, six Nays, zero Abstain, one Absent, zero Resolution declared adopted.

2. RESOLUTION TO MOVE POL 4.045 LEARNING RESOURCES CENTER REVISION TO SECOND READING

The following preamble and resolution were offered by Trustee Jan Farmer and supported by Trustee Richard Silverman:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed POL 4.045 LEARNING RESOURCES CENTER revision as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed POL 4.045 LEARNING RESOURCES CENTER revision be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

3. RESOLUTION TO MOVE POL 4.050 USE OF LEARNING RESOURCES MATERIALS CIRCULATION REVISION TO SECOND READING

The following preamble and resolution were offered by Trustee Jan Farmer and supported by Trustee Roy Spangler:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed POL 4.050 USE OF LEARNING RESOURCES MATERIALS CIRCULATION revision as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed POL 4.050 LEARNING RESOURCES MATERIALS CIRCULATION revision be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

4. RESOLUTION TO MOVE POLICY STATEMENT REVISION TO SECOND READING

The following preamble and resolution were offered by Trustee Jan Farmer and supported by Trustee Roy Spangler:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed POLICY STATEMENT revision as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed POLICY STATEMENT revision be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

5. RESOLUTION TO ESTABLISH DEPOSITORIES

The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Patricia Webb:

WHEREAS

1. Section 7 of Article XII of the Bylaws of the Board of Trustees requires the establishment of official depositories of the college on an annual basis, and

2. Section 142 of Act 331 of the Michigan Public Acts of 1966 as amended (the Act) authorizes the Secretary/Treasurer of the community college or his/her designee to invest the idle funds of the college.

NOW, THEREFORE, BE IT RESOLVED THAT

1. The Board of Trustees authorizes the Chief Business and Financial Officer be as designated by the Secretary/Treasurer, to invest the idle funds of the college in accordance with the Act, and

2. The following institutions and/or securities dealers be designated as official depositories of Kirtland Community College for the 2005-2006 fiscal year:

Bank One

General Fund checking account

Investment of funds

Chemical Bank

Investment of funds

Northpointe Bank of Grand Rapids

Investment of funds

Citizens Banking Corporation

Investments of funds

1995 Debt Retirement Fund checking account

1996 Debt Retirement Fund checking account

Comerica Bank

Investment of funds

Edward D. Jones & Company

Investment of funds

First Bank

Investment of Funds

Community Shores Bank

Investment of Funds

First National Bank of Howell

Investment of Funds

1^st National Bank of Gaylord

M-TEC checking account

Shore-to-Shore Campaign checking account

Investment of funds

Huntington Bank

Investment of funds

Multi-Bank Securities, Inc.

Investment of funds

Seaway Community Bank

Investment of funds

National City Bank

Payroll checking account

Investment of funds

Charlevoix State Bank

Investment of funds

Standard Federal Bank

Investment of funds

Paramount Bank

Investment of funds

Select Bank of Grand Rapids

Investment of Funds

Vote: Ayes, seven Nays, zero Abstain, zero Absent, one Resolution declared adopted.

6. RESOLUTION TO WRITE OFF DELINQUENT ACCOUNTS

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee

Roberta Werle:

WHEREAS

1. Kirtland Community College Board of Trustees Policy 2.110 states that all accounts uncollected at the end of the second fiscal year from the date of delinquency shall be presented to the Board of Trustees as uncollectible for write-off with future maintenance of accounts, and

2. Policy 2.100 also states that accounts previously written off but maintained, with balances due less than $500, which are uncollected at the end of the tenth fiscal year from the date of delinquency, shall no longer be maintained.

NOW, THEREFORE, BE IT RESOLVED THAT

1. The Board of Trustees approve that the following student accounts be written off with continued maintenance of accounts:

FA02, WI03, SU03 112 accounts $28,337.77

2. The records of the following student accounts no longer be maintained:

FA94, WI95, SU95 36 accounts $4,002.12

Vote: Ayes, seven Nays, zero Abstain, zero Absent, none Resolution declared approved.

REPORTS FOR BOARD INFORMATION

Firing range project update

Jerry Boerema, Associate Dean of Instruction, provided a payment and repair fund revision to the business plan previously submitted to the board of trustees and explained the discrepancy was from using pre-Sept. 11, 2002 rates. He said that since then we have been limited in the sites available for training.

Richard Silverman asked if we have experienced any negative political fall-out from places we used to pay a fee. The response was only Camp Grayling; but a conversation with them resulted in an understanding that we are not looking at taking business from them but contributing through other functions of our program. Silverman said it is important that at some level we explain what we are doing and try to make sure we don’t make any enemies in Grayling. Charles Rorie responded that he talked directly to the commandant who understands that we are restricted because a student must be a peace officer in order to enter the Grayling facility, which hampers our program. Silverman said we should be proactive and present the program to various community groups in Grayling such as the Rotary Club.

Roberta Werle expressed concern because September 11 happened several years ago. Figures given were to be based on actual figures, so now it is different, causing an extended payback period. Boerema explained that the data was based on the high-end of what we spent over the years. The difference from $11,000 to $18,000 is the only change in figures and it does not take into account the expanded service we plan to offer. We were limited in our function because we don’t have full use of various facilities such as Camp Grayling, and MacMullan has limited the hours we can used that facility.

ADJOURNMENT

With no further business to come before the board, Chair Sally Galer declared the meeting adjourned at 8:20 p.m.

Respectfully submitted,

Kathy Koch