KIRTLAND COMMUNITY COLLEGE

KIRTLAND COMMUNITY COLLEGE

BOARD OF TRUSTEES MEETING MINUTES

September 1, 2005

CALL TO ORDER Chair Sally Galer called the meeting to order at 7 p.m.

Members Present: Robert Bovee, Sally Galer, Jan Keith Farmer, Roy Spangler, Richard Silverman, Patricia Webb, Roberta Werle

Members Absent: None

Others Present: Jerry Boerema, Irene Borak, Fay Bovee, Karen Brown, Louise Bucco, Jo Ann Comerford, Gene Frazier, Kathy Koch, Ed Koliba, Martha Marcero, Kathy Marsh, Kyle Morrison, Charles Rorie, Ilene St. Onge, Tim Scherer, Dale Shantz, Sinan Toprak

WELCOME

Members and guests were welcomed by Chair Sally Galer.

OPEN DISCUSSION

K-16 Coalition

Charles Rorie commented that he had invited Bob Jones, Superintendent of COOR-ISD, to present on the topic of K-16 Coalition for Michigan’s Future. However, due to a scheduling conflict, Mr. Jones was unable to attend this meeting. Rorie provided two handouts describing legislative initiatives for adequate education funding for kindergarten through university students. The Michigan Community College Association (MCCA) will be voting on what position the association will to take on the K-16 “Educational Funding Guarantee” Petition, and recommends each college determine their own position prior to the MCCA Board of Directors meeting on October 7-8. After some discussion about pros, cons, and concerns, it was decided that because of the strong cooperative relationships we have with the K-12 superintendents in our district and because they are strong supporters of the legislative initiatives for educational funding, the board should take a supportive position. Trustee Roberta Werle expressed concern that there is not enough information to make an informed decision.

Trustee Jan Keith Farmer offered a motion to endorse the K-16 initiative by authorizing the MCCA board representative, Roy Spangler, to vote accordingly at the October MCCA meeting. The motion was supported by Trustee Robert Bovee. Vote: Ayes, six Nays, one,

The motion was declared approved.

APPROVAL OF MINUTES

Minutes of the July 14, 2005 regular board of trustees meeting were reviewed and the minutes of the July 20, 2005 board workshop on the collective bargaining process were reviewed. Chair Sally Galer expressed appreciation for the time and effort from those who participated in the workshop. With a motion by Richard Silverman, supported by Roy Spangler, both sets of minutes were declared approved as presented.

COMMUNICATIONS

Franklin University Community College Alliance

Charles Rorie shared a letter from Franklin University containing a check for $745.60 representing Kirtland’s ten percent tuition compensation for courses taken at Kirtland by students in the Franklin University’s Community College Alliance program during the Winter 2005 semester. Total compensation to Kirtland since October 2001 has been $3,405.

Outstanding Group Educators of the Year Award

Charles Rorie provided a memorandum announcing the Outstanding Group Educators of the Year Award presented by the Michigan Occupational Deans Administrative Council (MODAC) to the group of educators and administrators who developed and implemented the online Registered Nurse from Licensed Practical Nurse program. This includes Wendy Hillman, Susan Owens, and Karen Brown of Kirtland Community College. Nursing faculty and administrators from Monroe County Community College and Kalamazoo Valley Community College are also part of this team. Rorie commented that the program is an outstanding example of a collaborative endeavor that continues to be the only program of its kind available in the nation. The second cohort class just completed the program and a third group just began this fall semester.

Rotarian of the Year

Charles Rorie displayed a news clipping from the Houghton Lake Resorter with a photo of Stacey Barnes, Dean of Student Services, receiving the 2005 Rotarian of the Year award at the Rotary Club of Houghton Lake’s August meeting. She was selected for exemplifying the Rotary motto, “Service above self.” She is the chairman of the Rotary STRIVE program, publishes the weekly club newsletter and participates in nearly all Rotary projects. She became a Rotarian in August of 2003.

FACULTY/STAFF PRESENTER

Sinan Toprak, Instructor of Political Science and Global Awareness Coordinator, gave a presentation on his teaching sabbatical to China. He expressed that the experience was very educational and enjoyable. He displayed still photos of scenes in Beijing along with some historical and political commentary, as well as his personal observations and interactions with students.

BUSINESS FOR BOARD ACTION

1. Second Reading: Resolution to approve POL 4.045 Library revision

Louise Bucco, Director of Library, noted the requested change in wording which was not on the copy before the trustees. At the end of the first paragraph, the following sentence has been added: “To ensure that access, the library provides instruction in information literacy through a variety of formats.”

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Robert Bovee:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 4.045 LIBRARY as a second reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 4.045 LIBRARY be approved as amended.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

2. Second Reading: Resolution to approve POL 4.050 Use of Library Materials Circulation revision

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Jan Keith Farmer:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 4.050 LIBRARY MATERIALS CIRCULATION as a second reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 4.050 LIBRARY MATERIALS CIRCULATION be approved.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

3. Second Reading: Resolution to approve Policy Statement revision

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee

Patricia Webb:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POLICY STATEMENT as a second reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POLICY STATEMENT be approved.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

4. First Reading: Resolution to Move Proposed Discontinuation of Medical Assistant Program to Second Reading

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee

Patricia Webb:

WHEREAS

1. The board of trustees has been presented a proposal to discontinue the Medical Assistant Program as a first reading at this meeting, and

2. The college administrative team has reviewed the recommendation and concurs that the Medical Assistant Program should be discontinued,

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed discontinuation of the Medical Assistant Program be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

5. Resolution to Move POL 4.070 FIREARMS Revision to Second Reading

Roy Spangler made the motion to move to second reading contingent upon amending the information item, Range Rules, to be included in the policy.

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Robert Bovee:

WHEREAS

The board of trustees has been presented the proposed POL 4.070 FIREARMS revision as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed POL 4.070 FIREARMS revision, as amended, be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

6. Resolution to Approve Appointment of Board Member To the M-TECK Governance Advisory Board

The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Robert Bovee:

WHEREAS

1. The board has authorized the establishment of an M-TEC Governance Advisory Board to provide input and oversight to the M-TEC programs and services, and

2. Ongoing input from business, industry, governmental and educational partners is essential to ensure that the M-TEC programs meet the needs of the citizens within this community and its surrounding areas, and

3. In accordance with the Governance Advisory Board Bylaws; Article II, section 2. The board of trustees of Kirtland Community College shall approve all appointments to the Governance Advisory Board,

NOW, THEREFORE, BE IT RESOLVED THAT

The Board of Trustees approve the appointment of Erma Backenstose, Otsego County commissioner, to the Governance Advisory Board as an at large voting member (rather than an alternate) to replace Ronda Halm, whose term ended June 2005.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

REPORTS FOR BOARD INFORMATION

Enrollment report

Stacey Barnes, Dean of Student Services, provided the Summer 2005 End of Semester Student Profile and comparison to Summer 2004. She noted the following correction to the report: Summer 2004 on-line enrollment (seats) was 235. The comparison with Summer 2004 shows summer enrollment down 5.4 percent in headcount and 10.2 percent in credit hours. Forty-one percent of the total summer population is made up of health careers students, and sixty-five percent of students take only one class in the summer. She next provided a snapshot of Fall 2005 enrollment as of today. There are 1,622 students registered for just over 15,000 credit hours. A comparison with the 2004 census date shows that we are within two students from Fall 2004 and down 2.6 percent in credit hours, which

represents about 400 credits. She said to keep in mind that we continue to register students throughout the semester, so the numbers will go up.

Faculty List

Kathy Marsh, Dean of Instruction, noted the Fall 2005 Faculty List as of September 1, 2005.

EXECUTIVE SESSION for attorney-client privileged communication

Trustee Roy Spangler moved to go into executive session for the purpose of discussing attorney-client privileged communication. The motion was supported by Robert Bovee. Roberta Werle questioned the nature of the attorney-client communication for the purpose of inclusion in the public record of this meeting. Chair Sally Galer responded that the executive session was to discuss consideration of mediated settlement agreement in the case of Finke v. Kirtland Community College.

Vote: Ayes, five Nays, one Absent, zero Abstain, one Motion carried.

Trustee Richard Silverman excused himself from the executive session to avoid the possibility of any conflict of interest.

RETURN TO OPEN SESSION

Returning from executive session, Robert Bovee moved to accept a proposed settlement agreement in the matter of Finke v. Kirtland Community College and to authorize the board chair and the college president to execute the settlement agreement. The motion was supported by Roy Spangler.

Vote: Ayes, six Nays, zero Absent, one Abstain, zero Motion carried.

ADJOURNMENT

With no further business to come before the board, Chair Sally Galer declared the meeting adjourned at 8:53 p.m.

Respectfully submitted,

Kathy Koch