KIRTLAND COMMUNITY COLLEGE

KIRTLAND COMMUNITY COLLEGE

BOARD OF TRUSTEES MEETING MINUTES

November 17, 2005

CALL TO ORDER Chair Sally Galer called the meeting to order at 7 p.m.

ROLL CALL

Members Present: Robert Bovee, Sally Galer, Roy Spangler, Richard Silverman, Patricia Webb, Roberta Werle

Members Absent: None

Others Present: Mary Beth Barber, Ray Barber, Gene Barnes, Stacey Barnes, Ann Bawol, John Bawol, Jerry Boerema, Irene Borak, Fay Bovee, Gary Carton, Shirley Carton, Jo Ann Comerford, Ruggero Dozzi, June Fitch, Keith Frank, Dennis Hanafin, Patrick Hanafin, Bob and Barbara Head, Fred Hinkley, Joshua Jurgess, Kathy Koch, Ed Koliba, Aaron Linskey, Jenny Maples, Kyle Maples, Kathy Marsh, June Mead, Joe Meadows, Douglass Pattullo, Keith Perrow, Michelle Perrow, Beth Petrik, Carol Phillips, Charles Rorie, Ilene Scherer, Tim Scherer, Dale Shantz, Ron Sharp, Barbara Smolboski, Marian Snider, Eldon J.Thompson Sr., Jon Thompson, Rob Wallace, Denis Weis, Jerry Werle, Donald Wray

WELCOME

Members and guests were welcomed by Chair Sally Galer.

SPECIAL PRESENTATION

Gary Carton, Director, Kirtland Center for the Performing Arts & Theatre Arts Department gave a report on the contribution of volunteers to the success of Kirtland Community College as a whole. The labor provided by volunteers allows the college to operate in a manner that would not be possible otherwise. The group of volunteers in attendance were asked to stand for special recognition and appreciation.

OPEN DISCUSSION

Interviews of candidates to fill vacancy on Board of Trustees

Fred Hinkley, Douglas Pattullo, Denis Weiss, and Ruggero Dozzi were individually interviewed with the following questions: What has been your past experience with Kirtland Community College? What skills or insights do you believe you would bring to this board? In what areas of the life of your community have you been involved, and what do you feel has been your most positive public service contribution? What do you think Kirtland Community College is doing well now, and how would you like to see Kirtland Community College improve? How has your background prepared you for this position? Do you have past experience working with boards, and if you have worked with boards, tell us about your most challenging experience in that area.

Vote: Fred Hinkley Ayes, zero

Douglas Pattullo Ayes, zero

Denis Weiss Ayes, four

Ruggero Dozzi Ayes, two

With Denis Weiss receiving a majority vote for appointment, it was suggested by Roberta Werle that the two other votes be amended to show a unanimous choice. The two trustees involved agreed, so the record shows the vote was unanimous in favor of Denis Weiss.

Richard Silverman chose to go on record as to why he voted for Mr. Weiss. He said that all the candidates were very strong, but with the criteria used, Mr. Weiss has the best perspective from a business community. He has strong ties with the college and the community. Sally Galer agreed with him and that all the candidates were worthy to serve on this board.

APPROVAL OF MINUTES

Minutes of the October 20, 2005 regular board of trustees meeting were reviewed and approved as presented with a motion by Trustee Richard Silverman, supported by Trustee Patricia Webb.

COMMUNICATIONS

Special Board Meeting

Charles Rorie reminded everyone of the Student Housing Workshop on Thursday, December 1, 2005 at 7 p.m. at the Kirtland House.

Math Paper

Charles Rorie circulated a copy of “Math Paper,” a newsletter-style brochure developed by the mathematics department containing information and games targeted to area high school students.

MODAC Award

Charles Rorie displayed the plaque awarded to Sue Owens, Windy Hillman and Karen Brown for the on-line nursing program from the Michigan Occupational Deans Administrative Council (MODAC) to Sue Owens and Wendy Hillman for the online nursing program.

International Dinner

Sally Galer announced the International Dinner sponsored by the Student Senate and hosted by Alpha Omicron Gamma Chapter of Phi Thea Kappa Honor Society. It will be held at the Kirtland House on November 30 at 6 p.m.

BUSINESS FOR BOARD ACTION

1. Resolution to Fill Vacancy on Board of Trustees

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Robert Bovee:

WHEREAS

1. The Kirtland Community College Board of Trustees adopted a resolution to accept the resignation of Trustee J an Keith Farmer at the October 20, 2005 regular board meeting, and

2. The board published advertising to seek applications for consideration for the position of trustee in order to fill the vacancy, and

3. Candidates have been reviewed and selected for interview,

NOW, THEREFORE, BE IT RESOLVED THAT

Denis Weiss be appointed to serve as a trustee through June 30, 2007.

Vote: Ayes, six Nays, zero Abstain, zero Absent, zero Resolution declared approved.

The Acceptance of Office and Oath of Office was administered by Chair Sally Galer.

2. Second Reading: Resolution to Approve POL 4.070 Firearms Revision

Dale Shantz, Director of Human Resources, explained that the discussion from the October 20, 2005 board meeting was not clear about what amendments the board wanted to this policy. Therefore, it was brought back to the board in the original form as a second reading.. The source of the certification for a range master was in question. Rather than naming the national certifying agency, the policy should merely state “nationally certified” for the description. After lengthy discussion, it was agreed that all references to the National Rifle Association (NRA) would be replaced with “a nationally recognized” standard or certification.

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Robert Bovee:

WHEREAS

The board of trustees has been presented the proposed POL 4.070 Firearms revision as a second reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed revisions to POL 4.070 Firearms, be approved as amended.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

3. Second Reading: Resolution to Approve POL 2.015 Official Depositories Revision

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Patricia Webb:

WHEREAS

The board of trustees has been presented the proposed POL 2.015 Official Depositories revision as a second reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed revision to POL 2.015 Official Depositories be approved.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared approved.

4. Second Reading: Resolution to Move POL 5.370 Longevity Revision

The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Denis Weiss:

WHEREAS

The board of trustees has been presented the proposed POL 5.370 Longevity revision as a second reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed revision to POL 5.370 Longevity be approved.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

5. First Reading: Resolution to Move Elimination of POL 5.371 Longevity Adjustment Administrative to Second Reading

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Denis Weiss:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed deletion of POL 5.371 Longevity Adjustment Administrative as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed deletion of POL 5.371 Longevity Adjustment Administrative be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

6. First Reading: Resolution to Move POL 5.210 Part-Time Faculty Benefits Revision to Second Reading

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Patricia Webb:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 5.210 Part-Time Faculty Benefits as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 5.210 Part-Time Faculty Benefits be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

7. First Reading: Resolution to Move POL 2.270 - Social Security Number Privacy Policy to Second Reading

The following preamble and resolution were offered by Trustee Roberta Werle and supported by Trustee Robert Bovee:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed POL 2.270 Social Security Number Privacy policy as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed POL 2.270 Social Security Number Privacy policy be moved to a second reading at the next scheduled meeting.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

8. Resolution to Bestow Emeritus Status, Joanne Neihardt

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Roy Spangler:

WHEREAS

1. Joanne Neihardt dedicated 11 years of service as an Instructor of Nursing at Kirtland Community College;

7. Her concern, dedication, and knowledge of her subject is greatly missed by her students, colleagues, and this board;

NOW, THEREFORE, BE IT RESOLVED THAT

The board of trustees, in public recognition and appreciation of these years of service, does hereby bestow Emeritus Status on Joanne Neihardt, with all the honors and privileges such status entails.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

9. Resolution to Defer First Readings of Policy Revisions to the Next Regular Meeting

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Robert Bovee:

WHEREAS

1. The Kirtland Community College Board of Trustees adopted a resolution at the October 20, 2005 regular meeting to defer first readings of POL 5.005 Obligations of Employees, POL 5.055 Discipline, POL 5.095 Acceptance of Gifts or Remuneration, and POL 6.125 Rights and Responsibilities of Students to the next regular meeting; and

College Plans for Progress

Charles Rorie provided a three-to-four year college plan with goals and objectives for the current academic year. Objectives for subsequent years are currently under development. He asked the board members to digest the material provided for ongoing discussion and development of direction by the board. This subject can lead into a winter board retreat.

Physical Plant Staff Steelworkers Contract

Ed Koliba, Chief Business and Financial Officer, shared a memorandum addressing a shift from midnights to days for custodians. It provides many benefits including improved communication and reduced energy costs.. This change has resulted in loss of the shift premium representing about a seven percent reduction in pay. The Target Specific Bargaining team has proposed that all custodians receive the $.75 shift premium for the remainder of their current contract, which expires June 30, 2007, because reducing wages was not the intention for eliminating the midnight shift and because it is budgeted item. If the board has no objections, Koliba said he will draft a memorandum of understanding between the administration and the Steelworker’s union to detail the specifics of the proposal. After a brief discussion, the board consensus was to proceed as proposed.

OTHER

Richard Silverman expressed that he thinks there is some confusion with some people who want to reach a board member with an announcement, that when they put it out to all KCC, it includes the board. Staff needs to know that if they want to include the board in an announcement, they need to use Trustees@kirtland.edu.

ADJOURNMENT

With no further business to come before the board, Chair Sally Galer declared the meeting adjourned at 10:01 p.m..

Respectfully submitted,

Kathy Koch