KIRTLAND COMMUNITY COLLEGE

BOARD OF TRUSTEES MEETING MINUTES

January 19, 2006

CALL TO ORDER Chair Sally Galer called the meeting to order at 7 p.m.

ROLL CALL

Members Present: Robert Bovee, Sally Galer, Richard Silverman, Roy Spangler, Patricia Webb, Denis Weiss, Roberta Werle

Members Absent: None

Others Present: Stacey Barnes, Jerry Boerema, Irene Borak, Karen Brown, Fay Bovee, Jo Ann Comerford, Gene Frazier, Kathy Koch, Ed Koliba, Doty Latuszek, Kathy Marsh, Ilene Scherer, Tim Scherer, Dale Shantz

WELCOME

Members and guests were welcomed by Chair Sally Galer.

OPEN DISCUSSION

None

APPROVAL OF MINUTES

Minutes of the December 19, 2005 board meeting were reviewed and approved after a motion by Trustee Patricia Webb, supported by Trustee Denis Weiss.

COMMUNICATIONS

Charles Rorie, President, reminded the board members of a board planning workshop for February 3, 2006 beginning with a luncheon at noon. In preparation for this workshop, he provided a draft of College Plans for Progress that he and the college administrative team have been developing.

Due to discussion at the last meeting and formation of a president’s evaluation committee, Charles Rorie provided a draft calendar of events for the process. Trustee Roberta Werle commented that last year the process was less formal than the draft and included a board self-evaluation. It was requested that a copy of the documents used last year be provided to the board members and to add this item to the February 3 planning workshop agenda.

FINANCIAL REPORT

Edmund Koliba, Chief Business and Finance Officer, presented a financial report for the period ending December 31, 2005 with comparative figures at December 31, 2004.

BUSINESS FOR BOARD ACTION

1. RESOLUTION TO ADOPT THE 2005-06 WORKING BUDGET

Ed Koliba gave a 2006-06 budget summary with changes from the preliminary budget to the working budget. He provided detail and answered board members’ questions.

The following preamble and resolution were offered by Trustee Patricia Webb and supported by Trustee Roberta Werle :

WHEREAS

1. The college administration has developed and the Kirtland Community College Board of Trustees has approved a preliminary budget for the 2005-06 fiscal year.

2. Since then, more accurate data has become available, especially regarding revenue projections, enrollment, and staffing requirements.

3. The college administration has now developed and is recommending a working budget for the 2005-06 fiscal year.

NOW, THEREFORE, BE IT RESOLVED THAT

The Kirtland Community College Board of Trustees adopt a working budget for the 2005-06 fiscal year as presented.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

1. The college currently uses credit hours as the basis for assessing tuition and a number of fees

2. The college assesses an Excess Contact Hour fee for weekly contact hours that exceed course credit hours, the purpose being to charge students for all of the contact hours of instruction they are receiving

3. The Excess Contact Hour fee is determined by the averaging the tuition rate for in and out of district students

4. Because of this, in district students pay more than in district tuition rates for these excess contact hours, and out district students pay less than out district tuition rates

5. By assessing tuition by contact hour, a fee can be eliminated and a clearer relationship of tuition and instructional costs can be established

NOW, THEREFORE, BE IT RESOLVED THAT

Tuition, the Student Activity Fee, the Facility Fee and the Technology Fee be assessed by weekly contact hours effective the Summer 2006 semester.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Resolution declared adopted.

3. RESOLUTION TO APPROVE POL 5.005 OBLIGATIONS OF EMPLOYEES REVISION

Trustees Richard Silverman and Roberta Werle questioned the use of “commonly accepted ethical principles” because in a diverse community, ethics can vary widely. Silverman suggested using specific examples that would make it a working guideline. Dale Shantz, Human Resources Director, responded that this was discussed by the personnel committee resulting in the policy appearing in its present form. He offered to take it back to them for further discussion. Roberta Werle commented that the board is being asked to set policy, yet they are not comfortable with the preciseness of what is being presented. The more vague it becomes, the more it dilutes the value of a policy. Richard Silverman agreed to work with the college president and the director of human resources to bring a policy revision that the board can approve.

Roy Spangler moved to table the resolution for re-write by board members, supported by Roberta Werle.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Motion approved.

4. RESOLUTION TO APPROVE POL 5.055 DISCIPLINE REVISION

Trustee Werle said that since this refers back to the above policy, perhaps it should be tabled also. Trustee Silverman responded that it can be approved. It is a delineation of progressive discipline and he would like to hear what other board members think of the last paragraph where “under certain circumstances, the president can waive that process.” It was agreed to leave it as is.

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Denis Weiss:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 5.055 DISCIPLINE as a second reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed revisions to POL 5.055 DISCIPLINE be approved.

Vote: Ayes, six Nays: Trustee Werle opposed Abstain, zero Absent, zero The resolution was declared approved.

5. RESOLUTION TO APPROVE POL 5.095 ACCEPTANCE OF GIFTS OR REMUNERATION DELETION

Because this policy relates to the above policy that was tabled, a motion from Trustee Richard Silverman was made to table this until POL 5.005 Obligations of Employees is presented. The motion was supported by Trustee Patricia Webb.

Vote: Ayes, seven Nays, zero Abstain, zero Absent, zero Motion approved.

6. RESOLUTION TO APPROVE POL 6.125 RIGHTS AND RESPONSIBILITIES OF STUDENTS REVISION

The following preamble and resolution were offered by Trustee Richard Silverman and supported by Trustee Denis Weiss:

WHEREAS

1. The instructional and student services divisions of the college both agree that cheating, plagiarism or other forms of academic dishonesty should be handled as an academic misconduct.

2. The disruption of classes should be handled by both and that the deans will decide whether the conduct will be considered academic or non-academic.

3. The changes being presented in this resolution have to do with only the afore mentioned sections of the policy.

Student Outcomes (Gen Ed CORE Competencies)

Kathy Marsh, Dean of Instruction, provided the CORE competencies and described it as a faculty-driven process going through all syllabi to make sure that objectives were stated and compared against the 22 competencies established by the faculty. She explained the process of applying the competencies to applied science and transfer programs. The original 22 core competencies were implemented but through the assessment process, re-worded, re-grouped competencies were developed. Now they are working on how to implement these competencies.

Kathy Marsh said that next year they will concentrate on the assessment plan. The math assessment project is under development now with similar plans for the other categories. Roy Spangler asked where leadership fits in. Kathy Marsh explained that leaders may emerge through the process, but they do not have a way to assess it. Implementing and assessing the competencies is the challenge of schools across the nation. It is still in draft form while the instructional council is working on further input. The final product is hoped to be completed by the end of this academic year.

Enrollment Report

Stacey Barnes, Dean of Student Services, provided a student profile of the Fall 2005 semester with comparison to Fall 2004. Headcount for 2005 is 2,237 which is 5.9 percent higher than Fall 2004. Credit hours is 15,840.67 which is 1 percent lower than 2004. Health careers, transfer and non-credit personal interest categories continue to be the largest program areas.

She reported that the Winter enrollment headcount currently is down 7 percent and credit hours are down 5.2 percent compared with this time last winter semester. She commented that we continue to add students and credits throughout the semester, so that number is subject to change.

OTHER

Roy Spangler asked for a session on marketing to look at the entire marketing program at the college. It was agreed for a future presentation. He said two things concern him. One is the “good news” weighted to athletics versus a career orientation. The other is that at a Rotary meeting in Houghton Lake, he saw a student presentation and asked where they were going to college. He perceives that there still seems to be a stigma about community college and blue-collar type jobs. Richard Silverman said that over the years, it has improved with more high school graduates listing Kirtland for their college choice. Marketing has tried to show that Kirtland is a pretty cool place to be. Roy Spangler admitted that he has not heard us referred to lately as the Saint Helen Institute of Technology.

ADJOURNMENT

With no further business to come before the board, Chair Sally Galer declared the meeting adjourned at 8:53 p.m.

Respectfully submitted,

Kathy Koch