Kirtland Community College

Kirtland Community College

Board of Trustees Meeting

July 10, 2003

CALL TO ORDER Chair Jan Keith Farmer called the meeting to order at 7 p.m.

ROLL CALL

Members Present: Robert Bovee, Jan Keith Farmer, Sally Galer Carole Kuehn, Roy Spangler, Arlene Wilder

Members Absent: Patricia Webb

Others Present: Stacey Barnes, Karen Brown, Keith Gave, Kathy Koch, Ed Koliba, Katherine Nemeth, Marcell Romancky, Charles Rorie, Helen Scheer, Tim Scherer, Dale Shantz

WELCOME

Members and guests were welcomed by Chair Jan Keith Farmer.

APPROVAL OF MINUTES

Minutes of the June 12, 2003 regular board meeting were presented.

1. RESOLUTION TO APPROVE MINUTES

It is hereby moved by Trustee Sally Galer, supported by Trustee Robert Bovee, that the minutes of the

June 12, 2003 regular board of trustees meeting are accepted as presented. The minutes were declared approved.

FACULTY PRESENTATION

Marcell Romancky and Helen Scherer, Instructors, Mathematics, presented a photo session of their recent trip to Russia with the Michigan Global Awareness Consortium (MGAC).

COMMUNICATIONS

Charles Rorie, President, distributed a copy of the agenda for the Michigan Community College Association (MCCA) 2003 Summer Workshop on Mackinaw Island July 17-19, 2003. Last minute details were discussed.

Rorie shared that a written response from a Perkins on-site visit was received. Findings across the board were “No Action Required.” One area, Special Populations, was mentioned as “should be considered a model for the community colleges in Michigan.”

BUSINESS FOR BOARD ACTION

1. RESOLUTION TO BESTOW HONORAIRE STATUS, Dale Marie Losee

The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Arlene Wilder:

WHEREAS

1. Dale Marie Losee has dedicated 27 years of service as staff at Kirtland Community College;

2. She has ably discharged her responsibilities in a variety of assignments and positions, including: Secretary, President’s Office, Administrative Secretary, Director of Special Projects and Grants, Director of College Relations, and Admissions Coordinator;

3. She has helped initiate, organize, or support a variety of Kirtland programs, activities, organizations, and events, including: Adopt a Highway, the 25^th Anniversary, Speaker’s Bureau, Employee Newsletter, Millage Campaigns, Counselors on Campus Day, College Night, Media Appreciation Day, a toy drive for disadvantaged children, VISCAP, College Exploration Days, and many registrations and graduations;

4. She has drafted and prepared numerous working documents for the college during her tenure, such as the College Catalogue, the Annual Report, the first marketing plan, press releases, enrollment reports, and program brochures, and has initiated or assisted in successful federal, state, and regional grant applications;

5. She has ably participated and contributed to college organizations and committees, including: the Kirtland Foundation, the Alumni Committee, the Arboretum Committee, the Marketing Committee, the Millage Committee, the Mikenauk Choir, and has been an active member of CCAD, MACRAO, and NCMPR

6. She has continually demonstrated her concern and dedication for the students she has served;

7. Her concern, dedication, and skills will be greatly missed by the students we serve, her colleagues, and this board;

THEREFORE BE IT RESOLVED THAT

The board of trustees, in public recognition and appreciation of these years of service, does hereby bestow Honoraire Status on Dale Marie Losee, with all the honors and privileges such status entails.

Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.

2. RESOLUTION TO APPROVE NEW SCHEDULE FOR REGULAR BOARD MEETING DATES

The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Carole Kuehn:

WHEREAS

1. ARTICLE VII - MEETINGS Section 1. Organizational meeting of the By-Laws of the Board of Trustees of Kirtland Community College requires that the board of trustees... “shall meet on a regular basis at times determined by the board...”

2. ARTICLE VII - MEETINGS Section 2. Regular meetings of the board, paragraph b. of the By-Laws of the Board of Trustees of Kirtland Community College states that “Regular meetings of the board of trustees shall be held... on the second Thursday of each month.”

3. ARTICLE VII - MEETINGS Section 5. Notice of meetings of the By-Laws of the Board of Trustees of Kirtland Community College indicates that “If the schedule of regular meetings is changed, the new dates, times, and places of the regular meeting must be posted...”

4. ARTICLE II - GOVERNING BODY Section 8 Authority of members, paragraph B. of the By-Laws of the Board of Trustees of Kirtland Community College notes that “A board member my place an item on the agenda by presenting it in writing to the chairperson a week prior to the regular meeting at which it is to be discussed.”

5. The college president has received such a request from a board member to place an item on the agenda of the board: “Consideration of a change in the regular meeting schedule of the board.”

NOW, THEREFORE, BE IT RESOLVED THAT

The regular meetings of the board of trustees shall be held at 7 p.m. in the College Board Room on the Kirtland Community College campus, Roscommon, Michigan on the 3^rd Thursday of each month.

Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.

3. RESOLUTION TO MOVE POL 6.007 ADMISSION TO KIRTLAND COMMUNITY COLLEGE

REVISION TO SECOND READING

The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Arlene Wilder:

WHEREAS

The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 6.007 Admission to Kirtland Community College as a first reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

This proposed revision to POL 6.007 Admission to Kirtland Community College be moved to a second reading at the next scheduled meeting.

Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.

4. RESOLUTION TO ESTABLISH DEPOSITORIES

The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Carole Kuehn:

WHEREAS

1. Section 7 of Article XII of the Bylaws of the Board of Trustees requires the establishment of official depositories of the college on an annual basis, and

2. Section 142 of Act 331 of the Michigan Public Acts of 1966 as amended (the Act) authorizes the Secretary/Treasurer of the community college or his/her designee to invest the idle funds of the college.

NOW, THEREFORE, BE IT RESOLVED THAT

1. The Board of Trustees authorizes the Chief Business and Financial Officer be as designated by the Secretary/Treasurer, to invest the idle funds of the college in accordance with the Act, and

2. The following institutions and/or securities dealers be designated as official depositories of Kirtland Community College for the 2003-2004 fiscal year:

Bank One

General Fund checking account

Investment of funds

Chemical Bank

Investment of funds

Choice One Bank

Investment of funds

Citizens Banking Corporation

Investments of funds

1995 Debt Retirement Fund checking account

1996 Debt Retirement Fund checking account

Comerica Bank

Investment of funds

Edward D. Jones & Company

Investment of funds

Fifth Third Securities, Inc.

Investment of funds

First Bank

1996 Capital Projects Fund checking account

1^st National Bank of Gaylord

M-TEC checking account

Shore-to-Shore Campaign checking account

Investment of funds

Huntington Bank

1995 Capital Projects Fund checking account

Building projects fund checking account

Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.

5. RESOLUTION TO WRITE OFF DELINQUENT ACCOUNTS

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Arlene Wilder:

WHEREAS

1. Kirtland Community College Board of Trustees Policy 2.110 states that all accounts uncollected at the end of the second fiscal year from the date of delinquency shall be presented to the Board of Trustees as uncollectible for write-off with future maintenance of accounts, and

2. Policy 2.100 also states that accounts previously written off but maintained, with balances due to less than $500 which are uncollected at the end of the tenth fiscal year from the date of delinquence, shall no longer be maintained.

NOW, THEREFORE, BE IT RESOLVED THAT

1. The Board of Trustees approve that the following student accounts be written off with continued maintenance of accounts:

FA-00, WI-01,SU-01 96 accounts $28,024,81

2. The records of the following student accounts no longer be maintained:

FA-92, WI-93, SU-93 28 accounts $3,898.02

Vote:Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.

REPORTS FOR BOARD INFORMATION

1. Personnel update

Dale Shantz, Director of Human Resources, reported that Marj Esch has been chosen for the position of Webmaster. Resident housing assistants for the fall semester, are Corey Card and Anthony Coln. Keith Perrow was confirmed in the position of Kirtland Center for the Performing Arts (KCPA) technical director.

2. Summer enrollment report

Stacey Barnes provided a summer enrollment report with student profile comparison between Summer 2003 and Summer 2002 census dates. She noted that significant increases in the male population, age distribution of 40 to 59, and students from Crawford County are attributed to M-TEC enrollment. Transfer students from universities back to Kirtland is expected to continue to increase. Online registrations represented 40 percent of the total which is good for the first year of online registration

3. M-TEC update

Katherine Nemeth, Provost, referring to the summer enrollment report just presented, explained that not all students have identified a degree, so they fall under personal interest. They are working on separating it out for future statistical reporting.

She reported on enrollment trends with local high schools in Roscommon and Grayling. G.E.D. has gone from 21 students to 63. Marketing commercials are in process and TV 7&4 is spending two days on site.

OPEN DISCUSSION

Carole Kuehn distributed fliers for a meet and greet the author of Shorline: Seasons at the Lake by Elizabeth Schultz, hosted by the Roscommon Writers Club July 15 at the Gerrish-Higgins Public Library.

Roy Spangler commended M-33 Access owner Glenn Wilson for the recent announcement of Net for Kids, a program offering half-price Internet accounts to children and their families with the option of donating one-tenth of the cost back to their school. It has the potential of saving Michigan’s public schools and their private counterparts large amounts of money.

Robert Bovee said he had heard of complaints about people not being able to get online at the library and high school in Grayling. Tim Scherer said he was not aware of it, nor that we are supporting them. He said he would investigate it.

ADJOURNMENT

With no further business to come before the board, Chair Jan Keith Farmer adjourned the meeting at 8:16 p.m.