Kirtland Community College
Board of Trustees Meeting
August 21, 2003
CALL TO ORDER Chair Jan Keith Farmer called the meeting to order at 7 p.m.
ROLL CALL
Members Present: Robert Bovee, Jan Keith Farmer, Sally Galer Carole Kuehn, Arlene Wilder, Patricia Webb
Members Absent: Roy Spangler
Others Present: Stacey Barnes, Carol Finke, Keith Gave, Jackie Hanafin, Kathy Koch, Ed Koliba, Scott Marble, Katherine Nemeth, Marcell Romancky, Charles Rorie, Tim Scherer, Dale Shantz, Richard Silverman
WELCOME
Members and guests were welcomed by Chair Jan Keith Farmer. He gave the floor to Marcell Romancky, outgoing Faculty Federation President, who introduced the new President, Carole Finke.
APPROVAL OF MINUTES
Minutes of the July 1, 2003 regular board meeting were presented and approved.
FACULTY PRESENTATION
Scott Marble, Director of Customized Training and Community Education, and Part-time Faculty, Economics,
gave a presentation on the community education program and Work Force Development activity.
COMMUNICATIONS
Charles Rorie, President, gave an overview of the “Academic Quality Improvement Project (AQIP) of the Higher Learning Commission (HLC) of the North Central Association (NCA), which is the organization that accredits institutions of higher education in this region. AQIP is modeled on the principles of Continuous Quality Improvement (CQI).”
BUSINESS FOR BOARD ACTION
1. RESOLUTION TO APPROVE POL 6.007 ADMISSION TO KIRTLAND COMMUNITY COLLEGE REVISION
The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Robert Bovee:
WHEREAS
1. On July 10, 2003, revisions to POL 6.007 Admission to Kirtland Community College were presented to the Kirtland Community College Board of Trustees for a first reading.
2. The Kirtland Community College Board of Trustees has been presented the proposed revisions to POL 6.Admission to Kirtland Community College as a second reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
The proposed revisions to POL 6.007 Admission to Kirtland Community College be approved.
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.
2. RESOLUTION TO MOVE BYLAWS OF THE BOARD OF TRUSTEES REVISION TO SECOND READING
The following preamble and resolution were offered by Trustee Arlene Wilder and supported by Trustee Patricia Webb:
WHEREAS
The Kirtland Community College Board of Trustees has been presented the proposed BYLAWS OF THE BOARD OF TRUSTEES revision as a first reading at this meeting,
NOW, THEREFORE, BE IT RESOLVED THAT
This proposed BYLAWS OF THE BOARD OF TRUSTEES be moved to a second reading at the next scheduled meeting.
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.
3. RESOLUTION TO APPROVE APPOINTMENT OF BOARD MEMBER TO THE M-TEC4 GOVERNING ADVISORY BOARD
The following preamble and resolution were offered by Trustee Sally Galer and supported by Trustee Patricia Webb:
WHEREAS
1. The board has authorized the establishment of an M-TEC Governing Advisory Board to provide input and oversight to the M-TEC programs and services, and
2. Ongoing input from business, industry, governmental and educational partners is essential to ensure that the M-TEC programs meet the needs of the citizens within this community and its surrounding areas, and
3. In accordance with the Governing Advisory Board By-laws; Article II, section 2. The board of trustees of Kirtland Community College shall approve all appointments to the Governing Advisory Board,
NOW, THEREFORE, BE IT RESOLVED THAT
The Board of Trustees approve the appointment of Bill O’Neil, director of human resources, Cooper Standard Automotive, to the Governing Advisory Board for a term of no less than two years.
Vote: Ayes, six Nays, zero Abstain, zero Absent, one Resolution declared adopted.
REPORTS FOR BOARD INFORMATION
4. Personnel update
Dale Shantz, Director of Human Resources, reported that Kathy Graham has been hired as part-time faculty support specialist. Brenda Rinke has been promoted to coordinator of admissions/recruiting. She was the admissions assistant/office coordinator, and is a part-time faculty member. Luann Wessels has been promoted to coordinator, M-TEC4 student advising and support. She has been performing a large portion of the tasks of this newly structured position.
Jason Masselink is the new resident assistant for student housing, replacing Corey Card, who resigned due to a work scheduling conflict. Applications are being received for admissions assistant to replace Brenda Rinke; an additional part-time PC technician; part-time office support specialist, M-TEC4; and for the new position of M-TEC4 part-time bookkeeper.
5. Athletics update
Richard Silverman, Dean of Instruction & Educational Services, reported on the basketball season final statistics. Overall GPA for the men last semester was 3.08 for the winter semester and 2.70 for the entire school year, which compares favorably to the 2.78 for all men at Kirtland. Women players averaged 3.14 for the winter semester which is higher than the overall women’s GPA of 3.04 during the winter semester. Seven athletes graduated in May. He addressed some issues that are of concern, such as a student code of conduct for athletes which holds them to a higher standard than other students because it is a privilege to play college sports.
6. Housing review
Edmund Koliba, Chief Business and Finance Officer, provided a financial summary of student housing with actual figures for two years and projected figures for the current academic year.
7. Online catalog
Stacey Barnes, Director of Student Services, announced that due to increased printing costs and increased pages of the catalog, a decision to go with an online catalog was moved to the forefront. Program guides and course description booklets are in process for recruiting and promotion purposes.
8. Fall enrollment update
Stacey Barnes reported that fall enrollment as of today, compared to the same day last year, is up 26 percent in headcount and 22 percent in credit hours. She said it is exciting, yet challenging for every area of the college to accommodate the increased demand.
9. M-TEC update
Katherine Nemeth, Provost, provided handouts from the M-TEC Governing Advisory Board meeting, a state of the finances, registration activity, second annual fall convocation attended by M-TEC staff of around 50 people.
OPEN DISCUSSION
Carole Kuehn reported a donation for the Foundation Campaign for Excellence and recommended continuing efforts by all administrators and staff in this regard.
Jan Farmer reported on 300 fifth grade students on campus for the Summer Enrichment program sponsored by COOR-ISD. He said it was a very successful program.
Keith Gave commended the public relations aspect of having K-12 students on campus. He reported that another successful public relations presence was demonstrated at the Ogemaw County Fair. They heard from parents about the lack of support in the high schools for dual enrollment. He sited this as an area needing attention. He gave anecdotal evidence of the successes they are experiencing drawing students from the Ogemaw school district.
ADJOURNMENT
With no further business to come before the board, Chair Jan Keith Farmer adjourned the meeting at 9 p.m.
Respectfully submitted,
Kathy Koch
Recording Secretary