CALL TO ORDER      Vice Chair Carole Kuehn called the meeting to order at 7 p.m.    

ROLL CALL

Members Present:       Robert Bovee, Carole Kuehn,  Roy Spangler, Arlene Wilder

Members Absent:        Jan Keith Farmer, Sally Galer, Patricia Webb

Others Present:           Stacey Barnes, Carol Finke, Keith Gave,  Kathy Koch, Ed Koliba, Kathy Marsh,  Katherine Nemeth, Jerry Nunn, Charles Rorie, Tim Scherer, Dale Shantz, Jennifer Sheltrown, Richard Silverman

 

WELCOME

Members and guests were welcomed by Vice Chair Carole Kuehn.

 

APPROVAL OF MINUTES

Minutes of the August 21, 2003 regular board meeting were presented and approved.

 

PRESENTATION

Kathy Koch, Contact Advisor for Alpha Omicron Gamma Chapter of Phi Theta Kappa International Honor Society, introduced student and current chapter president, Jennifer Sheltrown.  They gave an update about chapter activities.  The chapter’s goal is to become a five-star chapter and activities are geared for that purpose, culminating in awards presentations at International Convention in Minneapolis, Minnesota in April 2004.

 

COMMUNICATIONS

Charles Rorie, President, provided information about his meeting in Lansing with State Representative Caswell regarding adult education.  Rep. Caswell express the following three options for adult education: 1. Do away with it; 2. Give it to community colleges;  or 3. Contract with an outside agency to provide adult education.  Rorie explained to him that we currently have a good, close working-relationship with the K-12 schools in our district and because if that, we would want to focus on partnership opportunities regarding adult education.  Rorie also expressed to Rep. Caswell that community colleges are very concerned about adequate funding because we may not be able to take on the costs of adult education reporting requirements as currently mandated.

 

Rorie provided some dates for board members to consider for a fall board retreat.  Since three board members were absent, he asked for email confirmation of their preferred dates along with their suggestions for agenda items.

 

BUSINESS FOR BOARD ACTION

Roy Spangler asked for discussion, based on past experience where board members did not attend meetings regularly and wondered if there should be a provision in the board of trustees bylaws addressing absenteeism. Rorie agreed to seek legal counsel about this.  In the meantime, current revisions were considered.

.       RESOLUTION TO APPROVE BYLAWS OF THE BOARD OF TRUSTEES REVISION

The following preamble and resolution were offered by Trustee Robert Bovee and supported by Trustee Roy Spangler:

WHEREAS

1.     On August 21, 2003 revisions to BYLAWS OF THE BOARD OF TRUSTEES were presented to the Kirtland Community College Board of Trustees for a first reading.

2.     The Kirtland Community College Board of Trustees has been presented the proposed revisions to  as a second reading at this meeting,

NOW, THEREFORE, BE IT RESOLVED THAT

The proposed revision to BYLAWS OF THE BOARD OF TRUSTEES be approved.

Vote:      Ayes, four     Nays, zero     Abstain, zero        Absent, three                Resolution declared adopted.

 

.       RESOLUTION TO APPROVE APPOINTMENT OF BOARD MEMBER TO THE M-TEC_ GOVERNING ADVISORY BOARD

The following preamble and resolution were offered by Trustee Roy Spangler and supported by Trustee Arlene Wilder:

WHEREAS

1.     The board has authorized the establishment of an M-TEC Governing Advisory Board to provide input and oversight to the M-TEC programs and services, and

2.     Ongoing input from business, industry, governmental and educational partners is essential to ensure that the M-TEC programs meet the needs of the citizens within this community and its surrounding areas, and

3.     In accordance with the Governing Advisory Board By-laws; Article II, section 2. The board of trustees of Kirtland Community College shall approve all appointments to the Governing Advisory Board,

NOW, THEREFORE, BE IT RESOLVED THAT

The Board of Trustees approve the appointment of Christopher Squires, Tool and Die Maker, Cooper Standard Automotive, to the Governing Advisory Board for a term of no less than two years.

Vote:      Ayes, four     Nays, zero     Abstain, zero        Absent, three                                Resolution declared adopted.

 

REPORTS FOR BOARD INFORMATION

1.        Personnel update

Dale Shantz, Director of Human Resources, reported that Joe Meadows and Ron Sharpe were promoted from Maintenance I to the newly created Maintenance II position.  Jennifer Marshall has been named Cross-Country Coach.  Juliana Poletti has been contracted as an ASL Interpreter.  He reported that they are currently in the process of replacing Cindy Gibbs, Coordinator of Criminal Justice Services, as she will be leaving for a full-time ministry position at her church in West Branch.

 

.       Enrollment report

Stacey Barnes, Director of Student Services, provided a Student Profile Comparison report for Fall 2003 compared to Fall 2002 census dates.  Headcount is up by 24.8 percent.   Credit hours have increased to 18.5 percent.  Out-of-district students have increased by 240 students for a 71.9 percent increase.  Roy Spangler asked for a trend-line for the number of students who require remediation.  Barnes explained that placement reports are given to high school counselors in our district.  Charles Rorie said that by the time of the board retreat, he will have a more in-depth analysis of enrollment trends.

 

.       Faculty List for fall semester 2003

Richard Silverman, Dean of Instruction and Educational Services, reviewed the Fall 2003 Faculty List.  He noted that the increased faculty list reflects increased enrollment, although an effort was made to hold the number of sections from increasing.

 

2.        Student housing planning update

Edmund Koliba, Chief Business and Financial Officer, explained that Straub, Pettit and Yaste is working on a needs study, a feasibility study, and a business plan for constructing additional student housing.  Koliba reported that Tom Yaste has been busy generating questions regarding this issue.  If the report is favorable toward new construction, Yaste has said he does not think a fall 2004 completion date is feasible.  At this point, everything is still in the investigative stage.  A revised time line was distributed based on the possibility of a future recommendation to build new student housing.  Roy Spangler asked if there is a board member on the housing committee, and agreed to serve temporarily as a board representative.

 

1.        Work Force Training Task Force (West Branch)

Katherine Nemeth, Provost, informed the board about her involvement with a group in West Branch that has been evolving into an advisory board for the West Branch area.  They have chosen Kirtland as their provider of training and a memorandum of understanding for that purpose is in process.  Their long-term goal is to have a training facility in their area. 

 

She provided handouts for updated information on M-TEC at Gaylord activities. 

 

2.        Deferred maintenance funding

Edmund Koliba explained a proposal from the Finance and Physical Resource Committee addressing the issue of deferred maintenance on campus. The maintenance and replacement fund is the source of current maintenance activity, funded by investment dollars, which has been hurt by the investment market.  The goal is to complete prioritized projects and the committee is investigating selling bonds (borrowing) to cover the cost of big ticket items that need to be completed.  No recommendation is being made at this time, but board direction is desired.  The board members agreed that this should be explored further.

 

OPEN DISCUSSION

Arlene Wilder suggested that the name of the Conference Center is not appropriate.  She used to call it the President’s House, and she refers it as the Kirtland House, and then it was the Continuing Education Center. Ed Koliba reported that they are currently working on the primary function and purpose of that building and a name recommendation will be forthcoming.

 

She also reported on a dinner that the  Kirtland Ms. Club hosted at the Conference Center last night for students to enjoy home cooked food.  It was well attended and appreciated by the students. 

 

Carole Finke recommended treat baskets for students in college housing during exam weeks.

 

Carole Kuehn commended Keith Gave and The Paper editor, Jerry Nunn, for the college paper, especially the first issue spotlighting the board members.

 

ADJOURNMENT

With no further business to come before the board, Vice Chair Carole Kuehn adjourned the meeting at 8:21 p.m. p.m.

 

Respectfully submitted,

Kathy Koch

Recording Secretary