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Accountant and Payroll Coordinator

Prepares and processes the college payroll; maintains and updates payroll data and completes surveys and reports as required for internal and external purposes. Performs general bookkeeping tasks in accounts payable and general ledger as needed.

PRIMARY DUTIES AND RESPONSIBILITIES*

Verifies, calculates, and process payroll authorizations, pay memos, and timesheets on a bi-weekly basis. Maintains employee payroll files.

Prepares reports associated with payroll on a bi-weekly, monthly, quarterly, and year-end basis including retirement, MESA, new hire reports, year-end payroll accruals; processes year-end W2 forms. Reports may be in the form of magnetic media, paper, or ACH.

Maintains an in-depth understanding of the Michigan Public School Employees Retirement System (MPSERS), assuring each employee is properly coded for the plan that was elected and that accurate deductions and employer contributions are made for each employee based on the retirement system guidelines for reportable versus non-reportable income and various other criteria.  Maintains detailed records for monthly reporting and annual financial audit.

Initiates general fund disbursement checks to cover payroll and other required remittances.

Completes forms and provides payroll information for mortgage applications, wage assignments, verifications of employment, child care eligibility, unemployment claims, FIA reporting, court garnishments, etc.

Keeps up-to-date with changes affecting the processing of payroll including tax tables, IRS regulations, computation of retirement information, etc.

Processes employee expense reimbursement and travel advance requests.  Prepares direct deposit file.

Responsible for reconciliation of college purchasing cards, follows up on missing and incomplete paperwork.

Prepares general fund bank deposits, monitors UPS shipping invoices and initiates general fund disbursement checks to replenish account.  Prepares general fund bank reconciliation.

Serves as backup for the Assistant Director of Human Resources for online entry of employee information for various employee benefit vendors (health insurance, life insurance, etc.) utilizing each individual vendor’s online data entry system.

Performs other related tasks as required.

SUPERVISION – Works under the general supervision of the director of finance.

ATTENDANCE- Individuals in this position are expected to be available during the normal business hours of the college, and may occasionally be asked to work overtime

WORKING CONDITIONS – Conditions are those of a typical office environment, requiring frequent oral communication with other college staff, and the ability to enter data and written communications in electronic format in a timely manner

MINIMUM QUALIFICATIONS

  • Associate degree in business, accounting, or related field.
  • Three to five years of related experience, or combination of education and experience commensurate with the requirements of this position.
  • Operational knowledge of the Michigan Public School Employees Retirement System
  • Knowledge of basic accounting principles; experience with computers and ability to learn and use a variety of personal computer software.

JOB DIMENSIONS – Analysis, judgment, planning and organizing, sensitivity, attention to detail, knowledge of work, work standards, initiative, informal communications, teamwork, dependability, commitment to the college.

09/2012

Kirtland Community College is an equal opportunity employer


* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.