Accountant and Payroll Coordinator
Prepares and processes the college payroll; maintains and updates payroll data and completes surveys and reports as required for internal and external purposes. Performs general bookkeeping tasks in accounts payable and general ledger as needed.
PRIMARY DUTIES AND RESPONSIBILITIES*
- Verifies, calculates, and process payroll authorizations, pay memos, and timesheets on a bi-weekly basis. Maintains employee payroll files.
- Prepares reports associated with payroll on a bi-weekly, monthly, quarterly, and year-end basis including MESA, new hire reports, year-end payroll and time off accruals, 941 tax payments and quarterly reporting; processes year-end W2 forms. Reports may be in the form of magnetic media, paper, or ACH.
- Maintains an in-depth understanding of the Michigan Public School Employees Retirement System (MPSERS), assuring each employee is properly coded for the plan that was elected and that accurate deductions and employer contributions are made for each employee based on the retirement system guidelines for reportable versus non-reportable income and various other criteria.
- Initiates general fund disbursement checks to cover payroll and other required remittances.
- Disburses salary and fringe benefit information to all college employees. Calculates special pay memos such as vacation, sick, and post-retirement payouts.
- Tracks part-time and student employee hours and notifies Human Resources when they are close to reaching their maximum budgeted hour allocation.
- Tracks employee requests for time off and verifies availability of hours.
- Completes forms and provides payroll information for mortgage applications, wage assignments, verifications of employment, child care eligibility, unemployment claims, FIA reporting, court garnishments, etc.
- Responsible for reconciliation of college purchasing cards. Follows up on missing and incomplete paperwork.
- Verifies, calculates, and processes monthly employee expense reimbursements. Prepares and uploads direct deposit file to the bank.
- Keeps up-to-date with changes affecting the processing of payroll including tax tables, IRS regulations, computation of retirement information, etc.
- Prepares general fund bank reconciliation.
- Works with outside vendors to acquire the paperwork necessary to establish them as a vendor or to update existing vendor information.
- Performs other related tasks as required.
SUPERVISION – Works under the general supervision of the director of finance.
ATTENDANCE– Individuals in this position are expected to be available during the normal business hours of the college, and may occasionally be asked to work overtime
WORKING CONDITIONS – Conditions are those of a typical office environment, requiring frequent oral communication with other college staff, and the ability to enter data and written communications in electronic format in a timely manner
MINIMUM QUALIFICATIONS
- Associate degree in business, accounting, or related field.
- Three to five years of related experience, or combination of education and experience commensurate with the requirements of this position.
- Operational knowledge of the Michigan Public School Employees Retirement System
- Knowledge of basic accounting principles; experience with computers and ability to learn and use a variety of personal computer software.
- 45 wpm error free typing
JOB DIMENSIONS – Analysis, judgment, planning and organizing, sensitivity, attention to detail, knowledge of work, work standards, initiative, informal communications, teamwork, dependability, commitment to the college.
07/2018
Kirtland Community College is an equal opportunity employer
* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.