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Assistant Director of Human Resources

Manages the daily operations of the human resources office and assists the director of human resources with a variety of human resource related activities.  Manages employee benefit plans, workers’ compensation insurance, and other college insurance plans.

PRIMARY DUTIES AND RESPONSIBILITIES*

Coordinates and administers employee benefit plans including health coverage, dental, vision, life, and long-term disability insurance.  Provides information regarding the insurance plans to college employees (either individually or in groups), assists college employees with completion of benefit enrollment and/or claim forms, contacts insurance representatives as needed to assist with disputed employee benefit claims.  Verifies accuracy and authorizes payment of monthly insurance billings.

Serves as administrator for the college’s insurance plans.  Responsible for entering enrollment, deletion, and information updates for all eligible employees as well as generating billing statements on each of the vendor’s electronic data collection system.

Coordinates college property/casualty insurance plan.  Collects information and keeps insurance company updated regarding potential claims or risks.  Submits property loss and liability insurance claims to the insurance company as needed.  Follows up with individuals involved in insurance claims and/or insurance company representatives.

Coordinates college workers’ compensation insurance.  Assists employees in completing accident report forms and completes appropriate claim forms for the college.  Submits claim forms and billings associated with claims to insurance carrier.

Develops and implements practical procedures needed to ensure compliance with government mandated rule changes related to employee benefit plans, workers’ compensation, etc.

Responds to routine requests for HR information such as verification of employment, requests from school districts under PA 189 of 1996, routine FOIA requests, unemployment agency requests, and requests for data and procedural information from agencies and colleges.

Serves as HIPAA privacy officer, ensuring the college maintains the privacy of employees’ protected health information and protecting the confidentiality of information received.

Assists with activities associated in filling vacant positions.  Ensures job opening announcements are posted internally, posted to the Kirtland website, and/or mailed to potential applicants.  Composes advertisements for vacant positions.  Composes and mails follow-up letters.  Provides information regarding employee benefits to new hires.

Interacts with college employees, students, applicants, or outside contacts to provide information, solve routine problems, or otherwise respond to requests.

Sets up and maintains personnel and other departmental hardcopy and computerized files.  Determines appropriate methods for storing and retrieving information for record-keeping and reporting.  Creates and maintains computerized employee and applicant database files.  Handles highly confidential information.

Assists with the target specific bargaining process for campus unionized groups.  Takes minutes at quarterly meetings and provides support throughout the negotiation process.

Disburses salary and fringe benefit information to all college employees.  Initiates special pay memos such as longevity, sick leave payout, and post-retirement payouts.  Authorizes pay requests.

Uses database, spreadsheet, and hardcopy files to collect, compile, or tabulate data for administrative and governmental reports and record-keeping systems.

Module manager for the administrative software HR module.  Responsible for adding/deleting/changing all employee information on the administrative computing system, providing access to appropriate tabs on MyKirtland, updating emergency contacts, etc.

Prepares annual instructional cost-out reports and employee benefit statements.  Collects and collates data for wage and benefit analysis.

Composes original correspondence and produces letters, memos, reports, forms, charts, or other documents from oral instructions or notes.

Supports the purchasing function of the college by processing purchase orders from electronically submitted requisitions.  Works with outside vendors to acquire the paperwork necessary to establish them as a vendor or to update existing vendor information.

Coordinates property tax collection for the college.  Works with county equalization directors to collect the data necessary to complete the college tax collection forms and collaborates with business managers from area K-12 districts on the summer tax collection process.

Prepares and distributes contracts and/or memoranda of understanding pertaining to college business.

Maintains college policy and procedure manual.

Maintains human resources web pages.

In the absence of the director of human resources, may serve as acting director to ensure continuity of services to the college community.

Performs other related tasks as required.

SUPERVISION – Works under the general supervision of the director of human resources

ATTENDANCE- Individuals in this position are expected to be available during the normal business hours of the college, and may occasionally be asked to vary their schedule to meet department requirements

WORKING CONDITIONS – Conditions are those of a typical office environment, requiring frequent oral communication with students, colleagues, and external vendors and the ability to enter data and written communications in electronic format in a timely manner.

MINIMUM QUALIFICATIONS

  • Bachelors degree in business or public administration, human resources, or related field
  • Three to five years of related experience, or combination of education and experience commensurate with the requirements of this position
  • 45 wpm typing
  • Proficiency with computerized communication and record-keeping programs
  • Effective analytical, interpersonal, and communications skills

JOB DIMENSIONS – Analysis, judgment, planning and organizing, sensitivity, self-reliance, technical/professional self development, stress tolerance, commitment to the college, knowledge of work, attention to detail, work standards, initiative, informal communication, written communication, teamwork, dependability

02/2013

Kirtland Community College is an equal opportunity employer


* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.