Coordinates, promotes, and organizes a variety of training, testing and recertification programs; schedules use of the Firearms Range; manages MCOLES screening process for the Kirtland Regional Police Academy and Military Police Academy; manages the daily operations of the Training Office; provides administrative support to the Director of Police and Fire Training; maintains a positive working relationship with a wide variety of internal and external customers and government agencies.
PRIMARY DUTIES AND RESPONSIBILITIES*
Coordinates, organizes and facilitates a variety of Michigan Commission on Law Enforcement Standards (MCOLES) approved law enforcement testing and training programs. Ensures compliance with MCOLES and college requirements, maintains close communication with Director of Police and Fire Training, MCOLES Program Administrators, and testing/training participants. Handles registration, produces all required documentation, reports issues or concerns, and makes recommendations to supervisor.
Coordinates and administers the MCOLES screening process for the Kirtland Regional Police Academy and Military Police Academy. Maintains a high level of communication with the candidates and ensures that all mandated documents/tests are submitted and completed properly. Shares pertinent information with associated college operations (i.e. advising, financial aid, admissions, etc.) to ensure both staff and candidates receive timely and accurate information throughout the process. Keeps the academy Director informed throughout the process.
Acts as MCOLES Information and Tracking Network (MITN) Operator for the Police Academies, the Recognition of Prior Training and Experience Program (RPTE) and In-service Training databases. Posts program information and objectives, maintains authorized instructor list, registers trainees for specific programs, enters cadet screening data, confirms enrollment and enters test results/ trainee status/grades as required.
Coordinates and implements in-service training on behalf of the Northern Michigan Law Enforcement Training Consortium (NMLETC). Manages annual membership and associated fees; generates related documents, participates in and serves as recording secretary for consortium meetings.
Provides programmatic and clerical support for the Director of Police and Fire Training. Produces and maintains training and program calendar, generates program cost projections and actual cost breakdowns, assists with recruitment activities as assigned, conducts research and generates reports/recommendations as assigned.
Acts as Budget Officer for assigned accounts including researching products/equipment, soliciting bids, securing approvals, generation of requisitions, tracking orders and processing receiving reports, monitoring and ordering office supplies, inventorying and ordering program materials, equipment and academy uniforms.
Responsible for cash handling and record keeping including collection and processing of various fees, generating invoices, processing instructor pay and expenses reports, and reconciliation of monthly credit card expenditures.
Coordinates the Regional Police Academy graduation ceremonies including designing and printing invitations and programs, coordinating facility and catering needs, taking photos and working with IT to produce a graduation video, generating certificates and awards, preparing graduate packets.
Maintains usage calendar for Kirtland Community College Firearms Range including open range times, scheduled training/programs, and reserved usage by law enforcement agencies. Communicates scheduled usage to Director of Police and Fire Training, handles public inquiries and coordinates access for reserved use.
Supports Public Safety operations with dispatch and emergency response coordination as requested/assigned.
Assists with photo identification card system; generates employee keycards and employee/student photo ID cards; maintains sufficient supplies for the production of ID cards; communicates with departments responsible for budgeting and maintenance of the system.
Maintains and monitors content of assigned web pages to ensure accuracy and clarity.
Responsible for Training office operations, maintains confidentiality and provides internal and external customer service as necessary and as assigned.
Supervises student workers in the area and assigns tasks to Security staff as appropriate.
Performs other related duties as assigned.
SUPERVISION – Works under the general supervision of the Director of Police and Fire Training
ATTENDANCE – Individuals in this position are expected to be available during the normal business hours of the college, and may occasionally be asked to be present evenings and weekends for special presentations, examinations and events.
WORKING CONDITIONS– Conditions are those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present and communicate with students, their parents, state officials, and college employees.
- Bachelor’s degree or comparable level of post-secondary training and education.
- Three to five years of professional experience in administrative assistant, program management, or training coordination, or a combination of equivalent professional experience commensurate with the requirements of this position
- Experience with grant writing, accounting, or bookkeeping
- 45 wpm accurate keyboarding
- A high level of proficiency in the collection, management, and use of electronic information
- Ability to work individually as well as part of a team
- Demonstrated interpersonal communication skills
- Ability to interact in a positive and professional manner with a wide variety of internal and external customers including visitors, students, staff, law enforcement and other government officials
JOB DIMENSIONS – Analysis, judgment, planning and organizing, influence, self-reliance, sensitivity, stress tolerance, technical professional self development, teamwork, dependability, attention to detail, work standards, initiative, informal communication, written communication, knowledge of work, commitment to the college
Kirtland Community College is an equal opportunity employer
* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.