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Director of Auxiliary Services/Purchasing

Manages the operations of the college bookstore and food services operations. Acts as a model for excellence in customer service, providing goods and services at a reasonable cost and providing a convenient and attractive environment for its customers. Facilitates the purchasing operation of the college. Evaluates the factors of cost, quality and service by vendors to achieve the most efficient use of college resources.

PRIMARY DUTIES AND RESPONSIBILITIES*

BOOKSTORE AND FOOD SERVICES

Organizes, directs and controls the operation of the college bookstore, cafeteria and catering.

Markets, advertises and promotes the products of the operations.

Develops and maintains a data-driven system to analyze pricing, potential profit or loss activities, and opportunities of the operations.

Develops, recommends and implements changes that improve operations and services.

Develops an annual budget and monitors the budget throughout the year; maintains activity and accounting reports for informational and internal control purposes.

Coordinates periodic inventory counts and valuations.

Ensures that the food service operation is in compliance with federal regulations and public health and safety requirements.

Supervises, trains, and evaluates department staff. Coordinates work schedules to ensure that the operations are open at convenient and appropriate times for students and staff; provides functional supervision for those working in the bookstore and cafeteria. Approves employee time sheets and prepares departmental payroll information.

Performs other related tasks as required.

PURCHASING

Purchases goods and services as required consistent with established college policies and procedures.

Edits requisitions and confers with departments regarding requirements, specifications, quantity and quality of merchandise, and delivery requirements.

Recommends alternates when a savings in cost or improved delivery will result.

Serves in an advisory capacity to assist user departments with specifications, quotations, and cost. Prepares specifications, solicits and analyzes quotations and bids.

Performs other related tasks as required.

SUPERVISION – Works under the general supervision of the Chief Financial Officer.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree in business or related field
  • Three to five years of progressively more responsible experience in retail management, including procurement, or combination of education and experience commensurate with the requirements of this position.

JOB DIMENSIONS – Analysis, judgment, planning and organizing, influence, sensitivity, knowledge of work, teamwork, attention to detail, work standards, initiative, informal communication, impact, dependability, commitment to the college.

02/2012

Kirtland Community College is an equal opportunity employer


* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.