Directs and participates in the activities of the accounting department including general ledger maintenance, payroll, accounts receivable, and accounts payable. This position has primary responsibility for the daily, monthly and yearly compilation, reconciliation and analysis of the college’s financial transactions and statements.
PRIMARY DUTIES AND RESPONSIBILITIES*
Performs analysis, maintenance and reconciliation of all financial accounts and records; Prepares journal entries for corrections and adjustments.
Works with college staff, answering questions and providing account information and data requested.
Processes G/L month-end close out; Gathers departmental charge activity and posts to general ledger.
Compiles and prepares financial information for college, state, and federal reports. Prepares monthly and year-end financial statements.
Monitors state, federal and local grants, for both fiscal activity and compliance assurance. Reconciles grant activity with appropriate college departments and prepares grant financial reports as required. Works with Director of Financial Aid in monthly reconciliation of student loans, PELL and other federal aid. Requests funds when applicable.
Prepares and maintains reconciliation of the college’s investment activity. Monitors college general fund checking and savings account activity. Works with chief financial officer on balance transfers. Reviews and signs-off on monthly college general fund bank reconciliations. Monitors “stale” checks and process disbursements for Michigan Unclaimed Property.
Oversees accounting functions to ensure accurate and timely completion of bank reconciliations, payroll, payables, and receivables; assists department and college staff with problem resolution as needed.
Assists in the oversight of institutional financial internal controls.
Coordinates the year-end audit; prepares complete information including “detail” sheets and works closely with auditors while they are on campus. Maintains a working relationship with audit firm throughout the year.
Participates in other audit activities, including state, federal, and local grant audits. Distributes copies of final financial aid A133 audit reports to appropriate federal, state, and local agencies.
Maintains fixed asset inventory system including bar coding and tracking of all fixed assets acquisitions and disposals, and the updating of the fixed asset database, including depreciation schedules.
Module manager for the Jenzabar business office module, including general ledger, accounts payable, and purchasing. Maintains security and assures integrity of institutional software financial applications. Works collaboratively with eServices on software updates and maintaining the security of the business office module. Creates reports within the system as required by the CFO and auditors.
Attends meetings and conferences and reviews newsletters and financial update bulletins to keep up to date with GAAP and IRS regulations and changes.
Attends and participates in various meetings and college committees, including the board Finance Committee.
Supervises, trains, and evaluates department staff.
Performs other related tasks as required.
SUPERVISION – Works under the general supervision of the chief financial officer.
- Bachelor’s degree in accounting or related field
- Three to five years of progressively more responsible experience, or combination of education and experience commensurate with the requirements of this position.
JOB DIMENSIONS – Analysis, Judgment, Planning and Organizing, Delegation, Influence, Self-Reliance, Sensitivity, Performance Results, Commitment to College, Teamwork, Attention to Detail, Work Standards, Initiative, Informal Communications, Written Communications, Oral Presentations, Dependability, Technical/Professional Development, Knowledge of Work.
Kirtland Community College is an equal opportunity employer
* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.