This is an administrative position responsible for the college’s personnel and benefit administration, health risk management, employee relations, employment, discipline, professional development, civil rights compliance and other federal and state employment requirements, and the development of college policies and procedures which support these functions. The director leads and engages in strategic planning which supports the staffing, compensation, and benefit goals of the college and aids fulfillment of the college mission.
PRIMARY DUTIES AND RESPONSIBILITIES*
Works with supervisors to effectively and lawfully recruit, screen, and select qualified candidates for authorized positions; seeks to enable and enhance diversity of professional thought, gender, ethnicity, and other attributes as appropriate within an institution charged with promoting learning, tolerance and understanding.
Develops and implements orientation and training programs, and manages funding for employee professional development.
Advises and assists staff in the development and maintenance of accurate and legally appropriate job descriptions for new and revised positions. Coordinates and participates in job classification review, conducts regular compensation market surveys.
Provides leadership and guidance in establishing compensation structures that are fair and equitable within the budgetary parameters set by the board and administration, recommends to the president where positions are to be classified within institutional guidelines, and assures that wages are paid in accordance with the Fair Labor Standards Act (FLSA) and other pertinent federal and state requirements.
Drafts individual employment contracts, assures contract language meets institutional and legal requirements.
Responsible for institutional compliance with civil rights statutes and guidelines, administers compliance with the Americans with Disabilities Act as amended, Section 504, Title IX, and other provisions of civil rights and related employment legislation; investigates complaints of non-compliance, recommends corrective measures as appropriate; collaborates with those responsible for facilities to ensure equal physical access.
Manages the college disciplinary process, works closely with supervisors to ensure corrective action is applied equally, fairly, and appropriately, with due consideration for the dignity of the individual, and meets legal standards.
Conducts investigations into allegations of employee misconduct, maintains impartiality, assures all relevant facts are recorded and fairly considered, and that due process is provided.
Develops and promotes employee recognition.
Administers employee benefit programs, seeks to obtain the greatest employee benefit at the best value to the college, ensures periodic vendor review as required by law and the best interests of the institution, evaluates risk and assesses coverage levels, works with vendors in the provision of medical, short and long-term disability, retirement, life, tax-deferred saving, and other benefits, resolves utilization issues, and ensures employees are informed.
Administers provisions of collective bargaining agreements and/or college policies and procedures dealing with staffing, discipline, and personnel issues.
Develops and promotes employee wellness opportunities.
Provides leadership and counsel in formulating short and long term staffing solutions to meet the needs, budget, and mission of the college.
Continuously evaluates institutional policies and practices for currency, effectiveness, and meeting legal requirements; redrafts as necessary, secures board approval, informs and enables training of staff to address procedural change.
Prepares personnel reports and data collection and analysis as required by the college and outside agencies.
Serves on committees providing oversight for campus safety and security, including meeting the requirements of OSHA, MIOSHA, and the Cleary Act.
Develops and participates in surveys to acquire data for assessment, accountability, compliance, and planning purposes.
Ensures accurate, complete, and secure employee record-keeping, and compliance with federal and state requirements for confidentiality.
Administers the college’s employee assistance program (EAP).
Advises employees regarding job, employment, and/or disciplinary issues. Informs employees of processes of Target Specific Problem Solving (TSPS) and AQIP, maintains management perspective and employee confidentiality.
Practices and promotes continuous improvement; develops methodology and encourages enhanced work productivity and efficiency for self and college staff.
Advises and assists supervisory staff with performance appraisals and monitors progress of employees with plans of work.
Attends meetings and conferences, and reviews information to remain up-to-date on human resource laws, rules and regulations.
Advises the president and staff on matters concerning employee relations, human resource law and regulations, and disciplinary measures.
Performs other related tasks as required.
SUPERVISION – Works under the general supervision of the college president.
- Master’s degree in human resources or public/business administration
- Three to five years of related experience, or combination of education and experience commensurate with the requirements of this position
- Knowledge of employment law and human resource regulations, familiarity with provisions of medical and other benefit programs
- Demonstrated ability to relate well with people, to work cooperatively and collaboratively with college faculty, staff, administration, and governing boards
- Ability to communicate effectively in a variety of situations
- Ability to deal effectively and professionally with people in potentially difficult situations
JOB DIMENSIONS – Analysis, Judgment, Decisiveness, Planning and Organizing, Influence, Sensitivity, Self-Reliance, Stress Tolerance, Commitment to college, Knowledge of work, Attention to Detail, Work Standards, Technical/Professional Self-Development, Performance Results, Negotiation, Initiative, Persuasiveness, Judgment, Informal Communications, Written Communications, Impact, Teamwork, Dependability, Quality Improvement
Kirtland Community College is an equal opportunity employer
* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.