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Financial Aid Advisor

Assists prospective, current and returning students with financial aid counseling, advises students regarding aid eligibility in meeting costs to attend Kirtland, analyzes and review financial aid applications and appeals, and packages/awards student financial assistance.


Reviews and analyzes financial aid applications and appeals, packaging and awarding student financial aid in accordance with institutional and governmental policies and regulations in a timely and accurate manner. Ensures proper federal verification procedures are followed. Assists director in origination of federal loans and Title IV returns. Counsels students regarding all aspects of financial aid.

Works with other college departments to post and monitor accuracy of third party and other institutional assistance programs.  Works with special needs office and accounting office to resolve financial aid issues for individual students.

Responsible for federal grant payment reporting via electronic processes, mid-year transfer monitoring, and aid transfer processes to accounting department.

Handles regular reconciliation of accounts for assigned programs and disbursements to accounting. Provides information to the director of financial aid for completion of local, state, and federal reports.

Monitors student no show reports, progress reports and grade changes taking appropriate action regarding aid eligibility in accordance with regulations and guidelines.

Coordinates the administration of the work study program; advises students regarding eligibility for student employment.  Works with human resources regarding eligibility for student placement and employee orientations.  Electronically posts student employment wages, monitors student earnings and fund balances and keeps director informed.

Attends professional development workshops, seminars and conferences, reviews newsletters and reports and participates in departmental discussions to keep up-to-date with changes in program requirements, limitations and regulations.

Makes presentations to student groups and/or parents regarding financial aid opportunities.

Assists in training financial aid support staff, providing daily tasks and guidance. Assumes responsibility for office operations in director’s absence.

Performs other related tasks as required.

SUPERVISION – Works under the general supervision of the director of financial aid.


  • Bachelors degree in accounting, bookkeeping, or related field
  • Three to five years of financial aid experience, or combination of education and experience commensurate with the requirements of this position
  • Knowledge of basic accounting principles; technical skills with computers and ability to work on multiple software systems
  • Ability to effectively communicate, both written and orally, in an educational setting
  • Ability to work in a cooperative and customer service environment

JOB DIMENSIONS – Analysis, judgment, planning and organizing, sensitivity, stress tolerance, attention to detail, commitment to the college, knowledge of work, work standards, initiative, informal communications, written communications, oral presentations, technical/professional self development, dependability, teamwork, self reliance.


Kirtland Community College is an equal opportunity employer

* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.