Provides departmental support to college administrators, faculty, college staff, students, and outside agencies. The individual in this position is responsible for planning, organizing and development of health science clinical assignments, coordination of student clinical requirements, and accreditation reporting for programs. Prepares nursing schedules. Compiles data required for program evaluation and reports due to the Board of Nursing. Coordinates daily operations of the health science office, including but not limited to projects and activities associated with various health science programs. Serves as receptionist for the health science office.
PRIMARY DUTIES AND RESPONSIBILITIES*
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Coordinates the admission process as it applies to all students within the health science programs, including ranking. Computes GPA, verifies required classes and grades of all students. Clarifies advising changes and procedures with Student Center Advisors.
- Develops clinical sites to meet the needs of the health science programs. Prepares and updates clinical contracts with all clinical facilities. Evaluates students’ readiness for clinical placement.
- Determines student clinical assignments and verifies clinical documents for the health science students.
- Coordinates student orientation meetings.
- Prepares nursing clinical schedules for college course schedules. Determines clinical placement and schedules for nursing students each semester.
- Maintains nursing student records for absenteeism, evaluations, and required documents. Organizes, coordinates and communicates end of program licensure documentation for graduating students. Prepares/processes graduation certificates for the Board of Nursing.
- Assists the Dean of Occupational Programs, Director of Nursing and program directors with record keeping, data processing required for program evaluation, students’ assessment and reports for accreditation agencies and boards.
- Schedules advisory meetings as requested; coordinates details, notifies attendees, types and/or prepares and distributes meeting materials.
- Works at an instructor level in the college’s learning management system.
- Collates health science program graduate evaluation forms, instructor evaluations and clinical agency evaluations (online); and prepares /processes post-graduation surveys.
- Prepares and provides the registrar with catalog changes.
- Maintains changes to student handbooks for various health science programs. Update and collaborates with webmaster on the health sciences websites. Collaborates with Information Technology Services in developing online documents.
- Interacts with students, staff, and faculty and outside contacts to provide information, solve problems, respond to requests; functions as liaison between the dean/director, faculty, students and staff. Supervises student worker in the department.
- Provides administrative support to the Dean of Occupational Programs and the Director of Nursing.
- Acts as Budget Officer for assigned accounts including researching products/equipment, soliciting bids, securing approvals, generation of requisitions, tracking orders and processing receiving reports, monitoring and ordering office supplies.
- Coordinates the nursing conference, advisory meetings, pinning ceremony, career fair and other events – including designing and printing invitations and programs/agendas, sending out invitations, coordinating facility and catering needs.
- Performs other related tasks as required.
SUPERVISION – Works under the general supervision of the Dean of Occupational Programs
ATTENDANCE– Individuals in this position are generally expected to be available during the regular business hours of the college, and may occasionally be asked to assist into early evening for registrations and other specific circumstances.
WORKING CONDITIONS – Conditions are those of a typical office environment, requiring frequent oral and written communication with students, staff, faculty, and offsite clinical personnel, and the ability to enter and retrieve data and written communications in electronic format in a timely manner.
- Associate degree
- Three to five years of office support experience, or combination of education and experience commensurate with the requirements of this position
- Proficiency in word processing and ability to learn and use a variety of computer programs
- Ability to promptly and accurately take meeting minutes, phone messages, etc.
- Ability to work effectively and professionally with students and professional staff in an academic environment.
JOB DIMENSIONS – Analysis, judgment, planning and organizing, sensitivity, stress tolerance, dependability, knowledge of work, commitment to the college, attention to detail, work standards, initiative, informal communication, written communication, teamwork, dependability.
Kirtland Community College is an equal opportunity employer
*This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.