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Part-time Office Support Honors Program

Performs routine office duties for the Kirtland Honors Program, and office support and advising assistance for the Phi Theta Kappa Honor Society.


Prepares outgoing mail including bulk mailings; sorts and distributes incoming mail. Places and receives telephone calls.  Uses e-mail to communicate announcements and reminders.

Uses word processor or typewriter to type letters, memos, reports, forms, charts, or other documents from oral or written instructions, dictation, notes, or program templates.

Prepares promotional materials, information brochures, and newsletters using Pagemaker and other computer software.

Sets up and maintains respective program hardcopy or computerized files; collects, compiles, or tabulates data for record-keeping systems and membership lists.

Conducts orientation for new student participants.

Reviews student transcripts and enrollment data for maintenance of eligibility; informs advisors and appropriate external program officials; issues probationary and termination letters as necessary.

Interacts with college employees, students, or outside contacts to provide program information, solve routine problems, or otherwise respond to legitimate requests.

Serves in an advisory capacity for Phi Theta Kappa, including regular planning and chapter meetings, and occasional other events relating to the respective honors programs.

Represents the college and Phi Theta Kappa chapter at appropriate conferences and conventions.

Takes and transcribes minutes of the Honors Program Committee, Assessment Committee, and Instructional Council meetings.

Schedules and facilitates program meetings, functions, and events.

Obtains receipts for dues and program regalia, initiates purchase orders for new member dues.

Assists with section schedule entry and maintenance and room scheduling.

Registration back up for coordinator of instructional services.

Performs other related tasks as required.

SUPERVISION – Works under the general supervision of the dean of instruction


  • High school diploma or GED and one or more years of college, vocational, or business school
  • One to three years of related experience, or combination of education and experience commensurate with the requirements of this position
  • Minimum of 60 wpm typing
  • Proficiency in word processing and ability to learn and use a variety of personal computer software
  • Post secondary level oral communication and listening skills
  • Ability to effectively and professionally perform service work in a public setting

JOB DIMENSIONS – Analysis, judgment, planning and organizing, sensitivity, commitment to college, teamwork, knowledge of work, attention to detail, work standards, stress tolerance, informal communications, dependability, initiative.


Kirtland Community College is an equal opportunity employer

* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.