Kirtland Community College, Criminal Justice Training and Educational Center Offices, Roscommon, is seeking qualified candidates for a position which serves to coordinate, promote, and organize a variety of training, testing and recertification programs; schedules use of the Firearms Range; manages MCOLES screening process for the Kirtland Regional Police Academy and Military Police Academy; manages the daily operations of the Training Office; provides administrative support to the Director of Police and Fire Training; and which maintains a positive working relationship with a wide variety of internal and external customers and government agencies.
PRIMARY DUTIES AND RESPONSIBILITIES*
- Coordinates, organizes and facilitates a variety of Michigan Commission on Law Enforcement Standards (MCOLES) approved law enforcement testing and training programs. Ensures compliance with MCOLES and college requirements, maintains close communication with Director of Police and Fire Training, MCOLES Program Administrators, and testing/training participants. Handles registration, produces all required documentation, reports issues or concerns, and makes recommendations to supervisor.
- Coordinates and administers the MCOLES screening process for the Kirtland Regional Police Academy and Military Police Academy. Maintains a high level of communication with the candidates and ensures that all mandated documents/tests are submitted and completed properly. Shares pertinent information with associated college operations (i.e. advising, financial aid, admissions, etc.) to ensure both staff and candidates receive timely and accurate information throughout the process. Keeps the academy Director informed throughout the process.
- Acts as MCOLES Information and Tracking Network (MITN) Operator for the Police Academies, the Recognition of Prior Training and Experience Program (RPTE) and In-service Training databases. Posts program information and objectives, maintains authorized instructor list, registers trainees for specific programs, enters cadet screening data, confirms enrollment and enters test results/ trainee status/grades as required.
- Provides programmatic and clerical support for the Director of Police and Fire Training. Coordinates and implements Law Enforcement and Corrections in-service training. Produces and maintains training and program calendar, generates program cost projections and actual cost breakdowns, assists with recruitment activities as assigned, conducts research and generates reports/recommendations as assigned.
- Acts as Budget Officer for assigned accounts including researching products/equipment, soliciting bids, securing approvals, generation of requisitions, tracking orders and processing receiving reports, monitoring and ordering office supplies, inventorying and ordering program materials, equipment and academy uniforms.
- Responsible for cash handling and record keeping including collection and processing of various fees, generating invoices, processing instructor pay and expenses reports, and reconciliation of monthly credit card expenditures.
- Coordinates the Regional Police Academy graduation ceremonies including designing and printing invitations and programs, coordinating facility and catering needs, taking photos and working with IT to produce a graduation video, generating certificates and awards, preparing graduate packets.
- Maintains usage calendar for Kirtland Community College Firearms Range including open range times, scheduled training/programs, and reserved usage by law enforcement agencies. Communicates scheduled usage to Director of Police and Fire Training, handles public inquiries and coordinates access for reserved use.
- Supports Public Safety operations with dispatch and emergency response coordination as requested/assigned.
- Maintains and monitors content of assigned web pages to ensure accuracy and clarity.
- Responsible for Training office operations, maintains confidentiality and provides internal and external customer service as necessary and as assigned.
- Supervises student workers in the area and assigns tasks to Security staff as appropriate.
- Performs other related duties as assigned.
SUPERVISION – Works under the general supervision of the Director of Police and Fire Training.
ATTENDANCE – Individuals in this position are generally expected to be available during the peak business hours of the college, and may occasionally be asked to assist into early evening and/or on weekends. Portions of the regular activities of the position must be performed on site.
WORKING CONDITIONS – Conditions are those of a typical office environment, requiring frequent oral communication with students, faculty, staff, and state officials, and the ability to enter and retrieve data and written communications in electronic format in a timely manner.
- Associate’s degree or comparable level of post-secondary training and education.
- Three to five years of experience in administrative assistant, program management, or training coordination, or a combination of education and comparable experience commensurate with the requirements of this position
- Experience with grant writing, accounting, or bookkeeping
- A high level of proficiency in the collection, management, and use of electronic information
- Ability to work autonomously as well as part of a team
- Demonstrated interpersonal communication skills
- Ability to interact in a positive and professional manner with a wide variety of internal and external customers including visitors, students, staff, law enforcement and other government officials
JOB DIMENSIONS – Analysis, judgment, planning and organizing, influence, self-reliance, sensitivity, stress tolerance, confidentiality, technical professional self-development, teamwork, dependability, attention to detail, work standards, initiative, informal communication, written communication, knowledge of work, commitment to the college
COMPENSATION – This is a full-time hourly position for which the 2016-17 base pay range is $14.44 – $19.25, commensurate with experience and qualifications. Full fringe benefit package.
STARTING DATE – January, 2017
APPLICATION DEADLINE – Applications will be accepted until December 23, 2016. Send letter of application, resume, and three letters of professional reference to:
Human Resources Department
Kirtland Community College
10775 N. St. Helen Road
Roscommon, MI 48653
989-275-5000, ext. 239 or 271
An equal opportunity employer
* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.