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Budget Definitions

The following list of terms are defined for use in MCACA Minigrant applications:

Activity – Refers to the specific project or range of operations proposed for MCACA funding.

Admissions – Income derived from fees earned through sales of services (other than this grant request) directly associated with this project. Include ticket sales for performances or admission fees for tuition or residencies.

Other Earned Income – Income derived from sources other than those listed above. Include income for providing specific purposes associated with this project, such as contracts to provide services for government or other community groups.

Unearned Income - Income derived from sources other than those “earned” from the specific project activities.

Private Support (corporate, foundation, other private support):

Corporate Support – Cash support derived from contributions given for this activity (other than this grant request) by businesses, corporations and corporate foundations, or a proportionate share of such grants allocated to this activity.

Foundation Support – Cash support derived from grants given for this activity (other than this grant request) by private foundations, or a proportionate share of such grants allocated to this activity .

Other private support – Cash support derived from cash donations given for this activity or a proportion- ate share of general donation allocated to this activity. Support from individuals, including memberships, should be included in this category. Include gross proceeds from fund-raising events.

Public Support (federal, regional, local support):

Federal Support – Cash support derived from grants or appropriation given for this activity (other than this grant request) by agencies of the federal government, or a proportionate share of such grants or appropriations allocated to this activity.

Regional Support - Cash support derived from grants or appropriations given for this activity (other than this grant request) by agencies of regional government, or a proportionate share of such grants of appropriations allocated to this activity.

Local government support – Cash support derived from grants or appropriation given for this activity (other than this grant request) by agencies of the city , county , and other local government agencies, or proportionate share of such grants or appropriation allocated to this activity.

Other unearned income – Income derived from sources other than those listed above. Include catalog sales, advertising space in programs, gift shop income, concessions, parking, investment income, etc.

Applicant cash – Funds from the applicant’s present and/or anticipated resources that the applicant plans to provide to the proposed project.

Minigrant request – Amount that the applicant is requesting from MCACA, in support of this activity.

In-Kind – In-kind items use the same definitions as cash categories to reflect the value of goods, fees and services which are provided to the applicant by volunteers or outside parties at no cash cost to the applicant.

Cash Expense – Expenses associated with the project which the applicant expects to pay for, in cash. Cash outlays may include anything for which cash is paid, including salaries to individuals working on the project during paid working hours (time spent on the project during non-paid time is listed in the In-Kind column).

Employee-Administrative – Payments for employees of the organization in salaries, wages and benefits 4 specifically identified with the project activity for executive and supervisory administrative staff; program directors, managing directors, business managers, press agents, fundraisers; clerical staff such as secretaries, typists, bookkeepers; and support personnel such as maintenance and security staff, ushers and other front-of- house and box office personnel.

Employee-Artistic – Payment for employees of the organization in salaries, wages and benefits specifically identified with the project activity for artistic directors, conductors, directors, curators, dance masters, compos- ers, choreographers, designers, video artists, film makers, painters, poets, authors, sculptors, graphic artists, actors, dancers, singers, musicians, teachers, instructors, puppeteers, storytellers, etc.

Employees, Technical/Production – Payments for employees of the organization in salaries, wages and benefits specifically identified with the activity, for technical management and staff, such as technical directors, wardrobe, lighting and sound crew, state managers, stage hands, video and film technicians, exhibit preparators/ installers, etc.

Non-employee artistic fees and services – Payments to firms or persons who are not normally considered employees of the applicant organization, but are self-employed or are employees of other organizations, and whose artistic services are specifically identified with the project activity. Include artistic directors, conductors, curators, dance masters, composers, choreographers, designers, video artists, film makers, painters, poets, authors, sculptors, graphic artists, actors, dancers, singers, musicians, teachers, instructors, etc., serving in artistic capacities.

Non-employee administrative or technical fees and services – Payments to firms or persons who are not normally considered employees of the applicant organization, but are self-employed or are employees of other organizations, and whose non-artistic services are specifically identified with the project activity. Include accountants, strategic planners, board development, fundraising, and other consultants in non-artistic capacities.

Space rental – Payments specifically identified with the activity for rental of office, rehearsal, theater, hall, gallery and other such spaces.

Travel – All costs directly related to the travel of an individual or individuals and specifically identifies with the activity. For transportation not connected with the travel of personnel see “Other Expenses.” Include fares, hotel and other lodging expenses, food, taxis, gratuities, per diem payments, toll charges, mileage, allowances or personal vehicles, car rental costs, etc. For trucking, shipping, or hauling expenses, see “Other Expenses”.

Marketing – All costs for marketing/publicity/promotion specifically identified with the activity. Do not include payments to individuals or firms which belong under “employee” or “non-employee” categories. Include cost of newspaper, radio and television advertising, printing and mailing of brochures, flyers, and posters; food, drink and space rental when directly connected to promotion, publicity or advertising. For fund-raising expenses, see “Other Expenses.”

Capital expenditures, Acquisitions – Expenses for additions to a collection, such as works of art, artifacts, plants, animals or historic documents, the purchase of which is specifically identified with this activity.

Capital expenditures, Others – Expenses for purchases of building or real estate, renovation or improvements involving structural change, pavements for roads, driveways, or parking lots, permanent and generally immobile equipment such as grid systems or central air conditioning, etc., which are directly identified with this project.

Other Expenses – All expenses not entered in other categories and specifically identified with the activity. Include fund-raising expenses, scripts and scores, lumber and nails, electricity, telephone and telegraph, storage, postage, interest charges, photographic supplies, publication purchases, sets and props, food consumed on premises, equipment rental, insurance fees, non-structural renovations or improvements, trucking, shipping and hauling expenses not entered under “Travel.”