CHAPTER 1. NAME OF CHAPTER
The name of this chapter of Phi Theta Kappa shall be Alpha Omicron Gamma. (Assigned by National Headquarters upon approval of chartering application on April 14, 1989.)
CHAPTER 2 PURPOSE
The purpose of Alpha Omicron Gamma Chapter of Phi Theta Kappa at Kirtland Community College shall be the promotion of scholarship, the development of leadership and service, and the cultivation of fellowship among qualified students of the college.
CHAPTER 3 MEMBERSHIP
Section 1. Membership in Alpha Omicron Gamma chapter shall consist of standard member, enhanced member, provisional member, alumni member, and honorary member.
Standard membership provides the student with full membership, but recognizes that the student may not participate in chapter activities. Standard members receive all membership benefits provided by international headquarters. By selecting this option, students indicate that they will attend the induction ceremony and participate in chapter programs whenever possible.
Each candidate for membership must have completed 12 semester hours of associate degree work, with a cumulative Grade Point Average (G.P.A.) of 3.500, and adhere to the Kirtland Community College conduct code.
A minimum G.P.A. of 3.000 must be maintained. When a member’s cumulative G.P.A. falls below 3.000, he or she will be placed on probation. Any member on probation has one semester to bring the cumulative G.P.A. to 3.000. If he or she fails to obtain a minimum G.P.A. of 3.000 in any subsequent semester, the member shall have his or her name stricken from the local chapter roll and the Phi Theta Kappa international headquarters shall be notified to strike the name from the national roll as well.
Standard membership for probationary members will be reinstated upon attaining a cumulative G.P.A. of 3.000.
An enhanced member will receive all the benefits awarded to a standard member plus special incentives for actively participating in chapter programs. All conditions listed for standard members apply to enhanced members. By selecting this option, enhanced members agree to participate in chapter activities for at least one full semester. Awards will be based on the level of participation achieved.
A provisional member of Phi Theta Kappa is a student who, in the opinion of the local chapter, has shown an active interest in the affairs of the society and who serves the society in some special capacity, but who does not meet the full requirements for membership in the society. Provisional members will not be affiliated with the national organization of Phi Theta Kappa, cannot hold office, and cannot vote on chapter, regional, or national matters. Provisional members shall pay local dues of thirteen dollars ($13), payable upon application, but are not required to pay national dues until they have qualified for full membership. No student may remain a provisional member for a period exceeding two (2) semesters.
Any member of Alpha Omicron Gamma chapter, who upon leaving Kirtland Community College, was a member in good standing, is eligible to be called a Phi Theta Kappa Alumnus. Alumni members shall be entitled to all the privileges of standard members except the right to vote or hold office.
Honorary membership may be granted in this chapter to men and women who have rendered distinguished service. Honorary members may not vote or hold office.
CHAPTER 4. CHAPTER ADVISOR
Section 1. The Chapter Advisor shall be appointed by the administration of Kirtland Community College.
Section 2. The Chapter Advisor shall be responsible for the guidance of chapter activities and shall act on behalf of the national society and official college administration.
Section 3. The Chapter Advisor shall oversee the completion of the annual report, membership report forms, and membership profile forms required by the Phi Theta Kappa International Honor Society.
Section 4. The Chapter Advisor shall serve as a nonvoting, ex-officio member of the chapter’s Executive Committee.
Section 5. The Chapter Advisor shall execute the financial transactions for the chapter and assist the Treasurer in presenting financial reports.
Section 6. The Chapter Advisor shall be responsible for new member eligibility, new member invitations and orientations, collecting membership dues, and reporting new members to international headquarters. The Chapter Advisor will check all members each semester for eligibility, communicate probation status to members who fall below the chapter’s maintenance requirement and report to headquarters any members who fail to maintain good standing.
CHAPTER 5. OFFICERS
Section 1. All officers must be members of Phi Theta Kappa, in good standing, and must be enrolled at Kirtland Community College during their term of office.
Section 2. The Executive Committee of Phi Theta Kappa shall have the following officers: President, Vice President, Treasurer, Recording Secretary, and Public Relations Secretary.
The Executive Board shall consist of the Executive Committee and all committee chairpersons.
Section 3. The duties of the President shall be as follows: Preside over all business meetings and board meetings Direct chapter activities and projects Appoint and establish any necessary committees Vote only in case of a tie Serve as an ex-officio member on all committees Present business to the organization Represent the organization at all times Appoint a committee to review and/or revise the chapter bylaws annually Appoint a committee to prepare the Annual Report to be sent to international headquarters prior to the international convention Coordinate and oversee chapter hallmarks and awards Maintain communication and work with sister chapters
Section 4. The duties of the Vice President shall be as follows: Perform all duties of the President in the event of his or her absence Assist the President when called upon Take roll at meetings Coordinate all committees Head the committee reviewing the chapter bylaws and Annual Report Act as chairperson for regional and international awards programs Assist in the election process
Section 5. The duties of the Treasurer shall be as follows: Receive all money and approve all disbursements Keep a set of books that shall be audited and notarized before the office is relinquished Make a report of finances at each business meeting Assist in the development of a chapter budget Coordinate and oversee chapter elections
Section 6. The duties of the Recording Secretary shall be: Record roll call at business meetings Keep accurate minutes at all business meetings Maintain records of business meetings Maintain a file of chapter correspondence Serve on the committee to prepare the Annual Report to be sent to international headquarters prior to the national convention Serve as chapter historian Serve on the publications committee
Section 7. The duties of the Public Relations Secretary shall be: Keep a full record or chronology of chapter functions Make press releases whenever possible to all area newspapers Prepare the chapter scrapbook for regional, state, and national conventions and for the chapter historian Submit to regional coordinator and international headquarters reports of chapter activities. Serve on the publications committee Chair the public relations committee Assist the President when called upon
Section 8. The duties of committee chairpersons shall be: Attend executive board meetings Preside over assigned committee meetings Submit reports to the executive committee Interface with other committees as required
CHAPTER 6 ELECTION OF OFFICERS
Section 1. All candidates for office must be members of Phi Theta Kappa in good standing.
Section 2. Elections must be held in March of each winter semester.
Section 3. Officers shall hold office from July 1 to June 30 of the following year.
Section 4. Nominations from the floor can be made at the same meeting as the election.
Section 5. Plurality of the votes cast will determine the new officers.
Section 6. In any case when an officer must resign his or her office, an election shall be held to elect a new officer. Nominations shall be made from the floor and will be made at the first meeting following the resignation of the officer. Plurality of votes cast shall determine the new officer. The President shall have the power to make a temporary appointment at his or her discretion until a meeting can be held.
CHAPTER 7. REMOVAL OF OFFICERS
Section 1. An officer can be removed by the Chapter Advisor if he/she has fallen below the chapter’s membership maintenance requirement.
Section 2. An officer can be removed from office for failure to perform his/her duties as described in Chapter 5 or for misconduct in his/her performance as an officer if a petition for removal is received by the Executive Board from at least two members in good standing, or the Chapter Advisor. The officer shall be given the opportunity to respond to the allegations at a special meeting of the Executive Board, who determines the merit of the petition. The complaint must be supported by a vote, conducted by the Chapter Advisor, or two thirds of the Executive Committee; the vote being final.
CHAPTER 8. MEETINGS
Section 1. All business meetings will follow the general agenda: Call to order Roll call Reading of the minutes Treasurer’s report Committee reports Old business New business Announcements Adjournment
Section 2. A quorum shall consist of members present at any announced meeting.
Section 3. All meetings shall be governed by an adaptation of the Newly Revised Robert’s Rule of Order.
Section 4. Special committee meetings shall be called by the chairperson of said committee. Procedures at such meetings are left to the discretion of the chairperson. Reports of each meeting shall be given to the members at the following chapter meeting.
CHAPTER 9. FINANCES
Section 1. Finances for this chapter will be raised by projects voted on by a majority of the members voting.
Section 2. Payment of international dues of thirty-five dollars ($38) must be received by the chapter advisor before members can be inducted.
Section 3. All members must pay local dues of thirteen dollars ($13) and regional dues of four dollars ($4), payable upon application for membership.
Section 4. Disbursement vouchers must be submitted to the treasurer or chapter advisor with supporting invoices and/or statements attached to the original invoice.
All disbursements must have prior approval by the Executive Committee or chapter advisor.
Section 5. Financial records of the chapter shall be audited annually by the advisor.
CHAPTER 10. BYLAWS
Section 1. Bylaws shall be passed by a simple majority vote of members present and shall cover pertinent topics including interpretation of the bylaws.
Section 2. A permanent record of all bylaws shall be kept on file by the Recording Secretary and chapter advisor.
Section 3. In any conflicts arising between interpretation of the constitution and bylaws, the constitution takes precedence.
Section 4. Any member may present a proposed bylaw to the Executive Committee.
Section 5. Any changes in the bylaws must be sent to international headquarters for final approval.
CHAPTER 11. AMENDMENTS AND REVISIONS
Section 1. The bylaws may be amended or revised by a vote of two-thirds of the members present at any regular meeting. Any changes to the bylaws must be sent to international headquarters for final approval.
These bylaws were prepared by the chapter Executive Committee and were reviewed and approved by the membership of Alpha Omicron Gamma chapter of Phi Theta Kappa on: March 26, 2003
Jennifer Sheltrown, Chapter President, Terry Geary, Advisor