POL 2.025 College Owned Vehicles
All college vehicles shall be used solely for college business and travel purposes. A list of drivers who are not authorized to drive fleet vehicles will be established and maintained by the human resources department. Vehicles will be issued only to employees who are deemed capable of driving them safely and responsibly.
The Facilities Department shall have the responsibility of scheduling the use of the college fleet vehicles. Departments requiring the use of “special-use” vehicles (plow trucks, police cruisers, athletics, etc.) will receive priority in scheduling. “Special-use” vehicles will not generally be available for scheduling outside of the departments of their primary use.
Individuals using college vehicles are required to complete a vehicle trip log and remove all trash and personal items from the vehicles before returning them to the college. The law prohibits employees driving college-owned vehicles from smoking any tobacco product that produces smoke, such as a cigarette, vape, cigar, or pipe, even if the employee is driving alone. There are no exemptions to the law.
The Facilities Department shall be responsible for ensuring the maintenance and repair of vehicles are performed as needed. Individuals/departments that use the vehicles are responsible for reporting any issues encountered during use.
Revised March, 1993
Revised June 8, 2006
Revised May 20, 2021
Revised November 9, 2023
To view the procedure, go to PRO 2.025 College Owned Vehicles