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POL 2.200 Emergency Procedures

The safety and well-being of Kirtland Community College students, faculty, staff and visitors is of primary importance to the college.  The president shall direct appropriate staff to prepare and maintain emergency procedures for the protection of life and health in accordance with law and board policy

August 11, 1983

Revised September 18, 2008

Revised October 15, 2009

PRO 2.200 EMERGENCY PROCEDURES 

  1. Reporting of crimes and other life-threatening emergencies
    1. Timely Warning
      In the event that a situation arises on or off any Kirtland facility, that in the judgment of the Director of Public Safety, or the Public Safety Officer in charge, constitutes a serious or continuing threat, a “timely warning” will be issued to the college community.  The warning will be issued through the most effective means currently available, including but not limited to e-mail, siren, or other warning systems, backed up and replicated by such other means (telephone, direct verbal) as may be necessary to alert and inform students, faculty, staff and visitors.  The timely warning shall include information that promotes safety, allows individuals to take appropriate steps for self-protection, and in the event of a criminal act, identifies the time, location, and alleged type of crime.
    2. Disclosure of Crime Statistics
      The Kirtland Department of Public Safety tracks and reports annual crime statistics in accordance with the Federal Clery Act and such other federal, state, and board mandates as are applicable.  The full text of the annual security report is made available in electronic format readily accessible to interested current and prospective students and employees.  A paper copy shall be made available upon request at no charge.  Annual notification of where to find this report shall be made to all enrolled students and current employees.  All prospective employees shall be notified via the medium in which they submit their application for employment, as part of the acknowledgment of receipt of their application.
    3. Reporting of Criminal Offenses
      Criminal offenses at any Kirtland College facility are to be reported to the Kirtland Department of Public Safety at 989-275-5000 ext. 355, or in person at Room 127 in the lower level of the Administration Center on the Roscommon campus, or by email to policedepartment@kirtland.edu.  Students and visitors at any Kirtland campus may report a crime to any staff member, who shall promptly relay the information to the Kirtland Department of Public Safety.The college urges any individual to report in a timely manner any act which results, or threatens to result in harm to a person or damage to property.Individuals who are victims of a crime yet do not wish to pursue action may speak confidentially to the college’s licensed counseling staff, with the understanding that threats of violence must be reported, and acted upon by the appropriate authorities.  Counseling offices are located in the student services area of the administration building on the Roscommon campus, 989-275-5000, ext. 280.
  2. Security of and Access to Campus Facilities
    During normal business hours, the public areas of college facilities will be open and accessible to students, faculty, staff, and visitors.  Non-public and restricted areas shall be accessible by keys issued to authorized individuals only.  When the college is closed, access shall be by keys issued to authorized individuals only.  Emergencies may necessitate changes or alterations to any posted schedules.  Buildings may be secured in the event of lockdown or evacuation, and restricted to authorized personnel only.
  3. Campus Law Enforcement Authority
    Per authorization of the Board of Trustees on December 12, 2002, certified officers of the Kirtland Community College Department of Public Safety have all the powers and authority of a law enforcement officer.  Under the laws of the state of Michigan, this includes the complete authority to apprehend and arrest anyone involved in illegal acts on any Kirtland campus, and areas immediately adjacent to any Kirtland campus, operating under the authority of the college board of trustees, as well as in conjunction with other law enforcement authorities.  Offenses in violation of Kirtland policies and rules will be referred under the code of student conduct or the college disciplinary procedure to the appropriate college authorities.College Public Safety personnel work closely with local, state, and federal law enforcement agencies, and have direct radio contact with Roscommon County Central Dispatch.  Violations of state and federal laws are reported to collaborating law enforcement agencies, and joint investigations may be undertaken.  The prosecution of all serious crimes is referred to the appropriate court venue, and may also be addressed under the code of student conduct or the college disciplinary procedure.By mutual agreement with state and federal agencies, and as provided by law, the Kirtland Department of Public Safety maintains access to the National Crime Information Computer System as well as the Michigan Law Enforcement Information System, for the purpose of accessing criminal history data, nationwide police records, driver/vehicle identification information, as well as other local, state and federal law enforcement information.
  4. Security Awareness Programs
    Information is disseminated to students and employees through crime prevention awareness brochures, security alert posters, articles and notices in the student newspaper, notices posted on the college website, and seminars and training sessions on campus safety proceduresWhen time is of the essence, information shall be disseminated to students, employees, and guests via campus e-mail, the phone system, employee radios, the college website, and if necessary by oral messages related by designated college staff.
  5. Crime Prevention Programs
    Crime prevention programs on personal safety shall be offered to students, faculty, staff and guests at conveniently accessible times throughout the year.
  6. Drug and Alcohol Policy
    It is the policy of the board of trustees of Kirtland Community College to maintain a drug-free workplace for all employees.  It is further the policy of the board of trustees of Kirtland Community College to prohibit the unlawful manufacture, sale, possession, use, distribution or being under the influence of any illicit substance by all employees, or any other individual, on college premises or as part of any college business, activity or function.  College policies are located on the college website at http://www.kirtland.edu/policies-and-procedures/personnel-policies/pol-5-215-employee-drug-prevention-drug-free-workplace-policy and in the Code of Student Conduct at http://www.kirtland.edu/policies-and-procedures/student-services-policies/pol-6-125-rights-and-responsibilities-of-students.  Paper copies may be obtained from student services or the college business office.Confidential alcohol and substance abuse counseling and referrals are available for students and employees on the Roscommon campus in the office of student services in the administration building, or call 989-275-5000, ext. 280 for an appointment.
  7. Sexual Offense
    A sexual offense is any sexual act directed against another person, forcibly and/or against that person’s will, or a sexual act in which the victim is incapable of giving consent, or is otherwise contrary to law.  The Kirtland Department of Public Safety shall offer periodic sexual assault information and education programs to students and employees, and upon request at a reasonable time and place.  Information on date rape education, risk reduction, and the college’s response to an offense is available from student services and shall be maintained on the college website.Should a sexual offense take place, the victim is advised to:
    -Get to a place of safety
    -If on the Roscommon campus, dial 355; otherwise dial 911
    -Obtain necessary medical treatmentThe college strongly advocates that a victim of sexual assault report the incident in a timely manner.  Time is a critical factor for evidence collection and preservation.  Filing a police report shall not subject the victim to scrutiny or judgmental opinions from college officials.  Filing a report ensures that:  1) a victim of sexual assault on college property or at any college function shall receive the necessary medical attention and tests, at no expense to the victim; 2) there is an opportunity for collection of evidence helpful in prosecution (victims are requested to not wash, douche, use the toilet, or change clothing prior to a medical exam), and; 3) assure the victim has access to confidential professional counseling at no charge.  College personnel shall assist the victim in notifying the authorities, if the victim so requests.Professional counseling services are available on the Roscommon campus in the office of student services in the administration building, or call 989-275-5000, ext. 280 for an appointment.  Information on off-campus counseling is available from this same office.

    College disciplinary proceedings applicable to students are detailed in the Code of Student Conduct, available from Student Services and on the college website at http://www.kirtland.edu/policies-and-procedures/student-services-policies/pol-6-125-rights-and-responsibilities-of-students, and for employees under the board policy at http://www.kirtland.edu/policies-and-procedures/personnel-policies/pol-5-055-discipline.  Procedures for disciplinary action in cases of an alleged sex offense include in part that:

    1. The accuser and the accused are entitled to the same opportunities to have others present during a disciplinary proceeding; and
    2. Both the accuser and the accused must be informed of the outcome of any disciplinary proceeding that is brought alleging a sexual offense.  Compliance with this section does not constitute a violation of the Family Educational Rights and Privacy Act (FERPA).  For the purpose of this section, the outcome of a disciplinary proceeding involving a student means only the institution’s final determination with respect to the alleged sexual offense and any sanction that is imposed against the accused.

    Per federal law, disclosure concerning the outcome of the proceedings is unconditional; a victim cannot be required to sign a nondisclosure agreement or to otherwise agree to a prohibition from discussing the case.

    A student found responsible for sexual misconduct will be subject to the measures stipulated in the code of student conduct depending upon the severity of misconduct up to and including expulsion, and may be subject to criminal proceedings in state court.

    An employee of the college found responsible for sexual misconduct will be subject to the measures stipulated in the college’s disciplinary policy depending upon the severity of misconduct up to and including termination of employment, and may be subject to criminal proceedings in state court.

    Student victims have the option to change their academic and/or on-campus living situations after an alleged sexual assault, to the extent an option is reasonably available, including but not limited to:  switching class sections; breaking a Kirtland housing lease; or such other academic or residential accommodations as may be reasonably made.

    Employee victims have the option to change their working arrangements after an alleged sexual assault, to the extent an option is reasonably available, including but not limited to:  temporary reassignment; temporary relocation; or such other employment accommodations as may be reasonably made.

  8. Sex Offender Registry
    Federal law provides for the registration of convicted sex offenders, and Kirtland Community College is required to inform the campus community that a registration list of convicted sex offenders enrolled at, or employed by the college is available for review.  Information concerning convicted sex offenders enrolled at, or employed by the college may be obtained from the college public safety office, located on the lower level of the Administration Building on the Roscommon campus, telephone 989-275-5000, ext. 283 or at the office of the M-TEC campus in Gaylord, 989-705-3600.In addition, the Michigan Sex Offender Registry is available on-line at http://www.mipsor.state.mi.us.  The Campus Sex Crimes Prevention Act of 2000 (CSPCA) amends the Family Educational Rights and Privacy Act (FERPA) to clarify that nothing in FERPA can prohibit an educational institution from disclosing information provided to the institution regarding an individual’s status as a convicted sex offender.  However, the Michigan State Police caution that “extreme care should be exercised in using any information obtained” from these registrations lest misidentification occur, and federal law prohibits use of the information for purposes of intimidation or harassment.This information is provided in compliance with the Federal Campus Sex Crimes Compliance act and the Michigan Sex Offenders Registration Act 295 of 1994.
  9. Pandemic Illness
    The US Department of Education has directed colleges and universities to develop plans for the outbreak of pandemic illness.  Pandemic illness is generally defined as one that is widely spread affecting large numbers of people.  The college president shall ensure that responsible individuals are appointed to prepare, maintain, and operate the college’s plan, and that the plan is current, reviewed at least annually, and effectively addresses known and anticipated situations.  Such individuals have the authority, under the directions of the Michigan Department of Health and within the provisions of board policy and the delegative authority of the president, to train and direct employees in appropriate pandemic illness procedures, to direct infected staff to return or remain home, to cancel college functions, and to close the college for an appropriate period of time.