- Processing invoices:
- Payments will be made from vendor invoices. All invoices are required to bear a unique invoice number.
- Invoices will be compared and attached to the corresponding purchase order and receiving report. Any discrepancies shall be addressed with appropriate college personnel. Discrepancies greater than five percent between the invoice amount and the purchase order amount shall be referred to the chief financial officer for approval.
- Payment for invoices:
- Once invoices have been processed for payment, they shall be marked as such.
- A check to the vendor will be drawn against the appropriate account. The check number and date shall be posted on the accounting office copy of the invoice.
To view the policy, go to POL 2.005 Payment for Purchases