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POL 5.355 Pay Procedures

College employees are paid on a bi-weekly basis.

Revised January 18, 1996

Revised June 17, 2010


  1. Payroll checks are issued on Fridays on a bi-weekly basis. When a payday falls on a holiday, employees will be paid the preceding day whenever possible.

    Administrative and full-time exempt classified employees

    Each check pays the employee for regular hours worked through Saturday of the pay week.Faculty
    Full-time faculty will be paid their contractual amount over a 12-month period. Faculty who wish to be paid over a 10-month period shall submit such a request in writing with their annual contract.

    Full and Part time nonexempt classified employees
    Each check pays the employee for hours worked during a two week period through the Saturday prior to payday.

  2. Employees are strongly encouraged to take advantage of direct deposit of their pay.  Funds will be deposited to the employee’s bank account on the pay date.  Employees who choose to have a payroll check may pick it up beginning at 2:00 p.m. on the Thursday preceding payday.  All checks that have not been picked up by noon on payday (Friday) will be mailed to the most current address Kirtland has for that employee.  The college will not advance pay or issue checks prior to payday.
  3. Deductions from paychecks are classified as voluntary or mandatory. Examples of voluntary deductions include those authorized by the employee to enroll in an insurance plan, United Way, tax sheltered annuity, etc.  Kirtland Community College is not responsible and will be held harmless for errors in calculation or judgment made by the requesting employee authorizing a voluntary deduction.  Mandatory deductions made from most employee paychecks include federal income tax, state income tax, FICA, and Michigan Public School Employees Retirement fund contribution.
  4. New employees must complete all mandatory payroll forms and provide proof of identity as outlined on the federal form I-9.
  5. The college takes reasonable steps to assure that employees receive the correct amount of pay in each paycheck and that employees are paid promptly on the scheduled payday. In the event an employee believes there is an error, the employee should promptly bring the discrepancy to the attention of the payroll department so that any discrepancy may be corrected.