A student may request an incomplete (I) grade when he/she has found it impossible for reasons beyond his/her control to complete all required course work by the close of the semester. Upon the instructor’s discretion, an incomplete grade may be granted.
If granting an incomplete grade, the instructor shall submit an Incomplete Grade Request form to the Registrar’s Office. If the course work is completed within the period prescribed by the instructor, the incomplete grade will be changed to the letter grade the student has then earned. If course work is not completed within the prescribed period, the incomplete grade will be changed to a failing grade.
The student needs to have completed at least 60% of the required course work. If there are circumstances beyond the student’s control where they could not complete work within the required time frame, an Incomplete may be issued. Due dates should not exceed one calendar year.
- Log into my Kirtland and download the Request for Incomplete form located in the Faculty tab under Records & Registration forms.
- Fill out the form and send it to the appropriate VP or Dean for signature.
- The form should then be sent to the Registrar’s office.
- Once the due date has passed, the instructor will need to fill out a Grade Change Request (also found in myKirtland under Records & Registration forms). This form will also need to be signed by the appropriate VP or Dean and sent to the Registrar’s office for processing. The Incomplete will then be changed to the appropriate letter grade indicated by the instructor.
To view the policy, go to POL 6.040 Incomplete Grades