Coordinator, Criminal Justice Programs
Coordinates, promotes, organizes, and implements a variety of Michigan Commission on  Law Enforcement Standards (MCOLES) authorized training, testing and recertification programs; ensures compliance with MCOLES and college requirements; maintains close communication with the Director of Police Academy and CJ Programs (Director),  MCOLES Administrators, adjunct faculty, staff, and testing/training participants;  maintains a positive working relationship with a wide variety of internal and external customers including vendors, students, faculty, administration, governmental and law enforcement agencies. Â
PRIMARY DUTIES AND RESPONSIBILITIES*
Academy Responsibilities Â
- Manages the MCOLES mandated screening process for entry into the Kirtland Regional Police Academy. Provides all instructions, forms and information to candidates and sponsoring agencies. Maintains a high level of communication with academy candidates, and ensures all mandated documents/tests are submitted and properly completed. Flags any issues, concerns or potentially disqualifying candidate information with the Director.
- Creates and maintains databases to collect required information from candidates, and shares information with college departments as pertinent. Maintains cadet files for MCOLES review.
- Schedules mandated pre-enrollment testing and coordinates associated facilities and staff. Manages registration and collects fees.
- Builds the Academy class schedule, communicates closely with academy adjuncts (25-30), actively monitors/adjusts the schedule throughout the academy to meet training requirements and adjunct availability.
- Builds the academy in the MCOLES database (MITN), maintains instructor registry, enters cadets in the system, and completes enrollment process. Enters grades, closes out the academy and prints student records.
- Coordinates procurement/embroidery of academy uniforms.
- Monitors inventory of PT clothing, hats, books, handouts, ammunition, equipment, and supplies. Places orders in a timely manner, and communicates any issues to the Director.
- Coordinates Academy Orientation, notifies related staff/vendors, ensures all forms, documents, materials are prepared, purchases food and related items.
- Reviews/updates the Academy Rules and Regulations booklet
- Maintains close communication with staff, cadets and support operations regarding scheduling, associated room usage, work requests and any special needs or information.
- Maintains database of all class handouts, scenarios or training resources. Maintains master test bank
- Assists with content instruction and scenarios as assigned. Attend cadet assigned presentations and provide feedback
- Supports the cadets, instructors and Director as needed/assigned
- Photo documents training sessions to the extent practicable
- Coordinates academy graduation ceremony, including creation of certificates, awards, program booklet, invitations, class video, cadet packets, and reception/food.
Recognition of Prior Training and Experience Program (RPTE)Â Â
- Coordinates, organizes, and facilitates the RPTE program under MCOLES authority. Maintains close communication with MCOLES Program Administrator Builds sessions in the MCOLES database (MITN), registers participants, generates training rosters, updates participant status/testing results.
- Maintains communication with program participants, and ensures they receive pertinent information and resources.
- Processes KCC class registration as required, submits participant payments to Financial Services, enters final grades in MITN and KCC systems.
- Schedules instructional staff, maintains rosters and program data, sign-in sheets, handouts, and firearms forms; coordinates with Range Master.
In-Service Training Â
- Coordinates and implements in-service training based on need and feasibility
- Generates program cost projections and actual cost breakdowns. Provides program structure/pricing for agency-specific training proposals.
- Produces and maintains training/program calendar and distribution lists, designs flyers and prepares associated documents, processes registration, collects fees
- Schedules instructors and appropriate instructional space, compiles instructional materials/equipment.
- Builds classes in MITN database including program information and training objectives, secures MCOLES approval, updates participant roster/training record, enters final grades in MITN and KCC systems.
- Acts as MCOLES Information and Tracking Network (MITN) Key Operator for the Police Academies, the Recognition of Prior Training and Experience Program (RPTE) and In-service Training databases
Other DutiesÂ
- Acts as MCOLES Information and Tracking Network (MITN) Key Operator for the Police Academies, the Recognition of Prior Training and Experience Program.
- Acts as Budget Officer for all assigned accounts including researching products/equipment, soliciting bids, securing approvals, generation of requisitions, tacking orders and processing receiving reports, inventorying and ordering program supplies and equipment.
- Acts as Jenzabar operator as it relates to program and budget operations. Generates end-of-year report data/usage reports for operational areas.
- Responsible for cash handling and record keeping, collects and processes various fees and community service donations, generates invoices and expense reports, tracks instructor hours, generates instructor pay requests, and reconciles monthly credit card expenditures.
- Coordinates with Print Shop on requests for all program related forms, handouts, and associated documents within appropriate time frames
- Provides programmatic and operational support for the Director. Assists as assigned with recruitment activities, advisory board meetings, research and generation of reports/recommendations.
- Maintains usage calendar for Kirtland Community College Firearms Range including open range times, scheduled training/programs, and reserved usage by law enforcement agencies. Communicates scheduled usage to Facilities, Public Safety Director, Range Master and immediate supervisor, handles public inquiries and coordinates access for reserved use.
- Maintains and monitors content of assigned web pages to ensure accuracy and clarity Generates requests through college database for work orders and facility usage.
- Facilitates Community Education Concealed Pistol Licensing class. Prepares roster, certificates/confirmation letters, and associated test/worksheets for the class. Compiles completed documentation and submits to Community Education staff
- Submits program information and room requests through college channels to ensure classes are built and associated space is reserved.
- Responsible for Training Office operations, ordering/monitoring office supplies, maintains confidentiality and provides internal and external customer service.
- Performs other related duties as assigned.
SUPERVISION
Works under the general supervision of the Director of Police Academy and Criminal Justice Programs.
ATTENDANCE
Individuals in this position are expected to be available during the  Academy and RPTE operating hours including evenings and some weekends as program schedules require and as assigned.Â
WORKING CONDITIONS
Conditions are those of a typical office environment, requiring frequent oral communication with students and Conditions are those typical of an office environment requiring frequent oral and electronic communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present and communicate with students, their parents, state officials, and college employees. Ability to lift/move boxes, books, tables, Â chairs, other program-related equipment/supplies.
MINIMUM QUALIFICATIONS
- Bachelor’s degree or comparable level of post-secondary training and education.
- Three to five years of professional experience in administrative assistant, program management, or training coordination, or a combination of equivalent professional experience commensurate with the requirements of this position
- Experience with grant writing, accounting, or bookkeeping
- 45 wpm accurate keyboarding
- A high level of proficiency in the collection, management, and use of electronic information
- Ability to work individually as well as part of a team
- Demonstrated interpersonal communication skills
- Ability to interact in a positive and professional manner with a wide variety of internal and external customers including visitors, students, staff, law enforcement and other government officials
JOB DIMENSIONS
Analysis, judgment, planning and organizing, influence, self-reliance, sensitivity, stress tolerance, technical professional self-development, teamwork, dependability, attention to detail, work standards, initiative, informal communication, written communication, knowledge of work, commitment to the college
10/21
An equal opportunity employer
* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.