PRO 5.060 Vacation Leave
- Vacation requests must be made in advance on a “time off request form” and be submitted for approval by the immediate supervisor.
- Vacation approval may be based upon the business needs of the college. Business conditions may require that the employee’s request be denied if the requested time off would interfere with significant functions of the college.
- Following final approval of the requested time off, requested time off will immediately be deducted from the employee’s vacation day bank. In the event that the employee does not take the time off as scheduled, it is the employee’s responsibility to contact the business office, in writing, to cancel the time off request.
- When a college-paid holiday occurs within a vacation period, the holiday is not counted as a vacation day.
- Upon resignation or separation of employment, employees will be paid for unused vacation days that are currently available for use in their vacation day bank; in addition, vacation pay will be paid for a partial year of employment on a prorated basis. If an employee dies while in the employ of Kirtland Community College, any wages or unused vacation time earned to date of death will be paid to the employee’s survivors as dictated by law.
- There will be no vacation accrual in the following situations:
- During an approved leave of absence without pay
- While on Workers’ Compensation
- Beyond the specified maximum accrual
- While on layoff
- While on disciplinary suspension
To view the policy, go to POL 5.060 Vacation Leave