PRO 5.435 Procedure for Authorizing the Performance of Work at a Personal Residence
Kirtland considers working from a college office five days per week (except holidays and vacations) the normal working condition. However, employees can work remotely under the following conditions:
- The employee wishing to work remotely must discuss this with their supervisor and have approval from a Vice President or President as appropriate.
- All employees are required to work on campus a minimum of three days per week. Exceptions to this procedure will be granted. The faculty bargaining unit contract supersedes this procedure.
- Remote work can be informal, such as working from home on a short-term project or on the road during business travel, or it can be a formal set schedule.
- Supervisors must inform the Department of Human Resources of any remote long-term working agreements. Some faculty positions are hired as remote positions (teaching online).Â
- Notwithstanding the location of the work to be performed, non-exempt employees are required to maintain documentation reflecting the hours of work performed, and exempt employees are required to document time taken when absent from the regular performance of their responsibilities due to illness, vacation, or bereavement.
- Any remote work arrangement approved may be discontinued at any time when productivity becomes a concern. Every effort will be made to provide ample notice of required changes in work schedule to accommodate commuting, child care and other issues that may arise.
- All employees are expected to report to work on campus as per directives of the President.
- Employees working remotely are expected to participate in on-campus events including work on committees as required. The meeting chair can choose to provide zoom links for those working remotely if appropriate.Â
- Performance standards, an opportunity for advancement, and disciplinary procedures for violation of work standards remain the same regardless of the location of the work performed.
- Exceptions to work requirements listed in this procedure may be granted by the President.Â
- The employee and supervisor will evaluate the suitability of remote work arrangements reviewing the following areas:
- The needs and work habits of the employee.
- The job responsibilities and impact of a remote work arrangement.
- Equipment needs, workspace design considerations and scheduling issues.Â
- Physical workspace needs and the appropriate location for remote work.
- A system of documenting accountability in the performance of work. Â
- An appropriate level of communication between the remote worker and supervisor.
- Time off and breaks.
- Employee responsibilities to maintain confidential student records and personally identifiable information. Â
To view the policy, go to POL 5.435 Policy for the Performance of Work at a Personal Residence
Updated August 3, 2021