Campus Housing Handbook
QUESTIONS?
Derric Knight
Director of Housing
[email protected]
989-275-5000, Ext. 228
Before moving into Kirtland Campus Housing, we recommend all residents read through the Campus Housing handbook and familiarize yourself with the policies and guidelines within. If a resident should ever have a question about Campus Housing, refer to the Campus Housing handbook or talk with the Director of Campus Housing for more information.
In the event that any item(s) of personal property are left on college property after the Housing Agreement has been terminated or ended, these item(s) will be considered abandoned and discarded. If a resident does not complete a proper check out and return their key(s), the items may be held for fourteen (14) days before being discarded.
As a student in Kirtland Housing, you will be connected to the residence network and the Internet. This connection is a privilege, not a right. The College expects ethical and responsible behavior in the use of this network. You are expected to be a good Internet citizen. Don’t participate in any illegal or disruptive activity that will negatively impact the other users of the network.
Your use of all campus information technology resources, including this network, is subject to applicable College policies and state and federal laws. In addition, the following standards are in effect. This list is meant to be illustrative, not exhaustive.
- Students are responsible for all activity originating from this connection. Students must take reasonable precautions to prevent unauthorized use by others of this connection, and their accounts, programs, or data.
- Students should not engage in activities that consume excessive amounts of network bandwidth.
- Students must not modify, alter, or extend Housing network services and wiring. This applies to all network wiring, hardware, and in-room jacks. The only device you can connect is a personal computer. You may not connect servers of any type, hubs, or network printers.
- Network and wireless connections are provided for individual use only. Students may not create accounts on his/her computing system that provide campus network access for anyone else.
- Network and wireless connections are for college and personal-related activities only. Students may not conduct a commercial business via the Housing network connection.
- Students may not run sniffers or any other software or hardware designed to intercept packets or to disrupt the security or operation of the campus network.
- Students may not participate in illegal activities such as software piracy-either the distribution of copyrighted software or illegal attainment of software or other copyrighted materials-from the residence hall connection.
- Students may not use the Housing network for any activity that violates any international, federal, state, agency, or local law or regulation or any person’s rights, including, without limitation, by posting or transmitting child pornography or obscene material, engaging in fraudulent activity, or by accessing, using, copying, modifying, transmitting, or downloading material in violation of the U.S. Copyright laws.
- Students may not use the Housing network to post or transmit any information or material that: infringes any person’s copyright, trademark, trade secret, patent or other proprietary rights; is defamatory, libelous, offensive, threatening, abusive, pornographic, sexually explicit, profane, or otherwise is unacceptable or inappropriate based on College policy; constitutes or encourages conduct that would constitute a criminal offense, gives rise to civil liability or otherwise would violate the law; or contains a virus or other harmful component.
For brevity, references to ‘computer’ above refer to desktop computers, laptops, small format computers (i.e., Arduino/Raspberry Pi), cell phones, gaming devices, and any other device that connects to the Housing network.
At its discretion, the College may use its capability to examine network resources for violations of this policy. Sanctions for violation of this policy may result in disconnection from the campus network, other disciplinary action, or referral to external authorities.
College policy prohibits the consumption of alcoholic beverages by any resident living in Campus Housing, this includes guests of residents. Regardless of your age, you are not permitted to bring alcoholic beverages into Campus Housing. Residents and guests may not have in their possession any alcohol, including any empty containers of alcohol. In the event that a resident is suspected of consuming or possessing alcohol in Campus Housing, the Director of Housing and Public Safety will be contacted both for the safety of the student as well as investigation and prosecution as appropriate. Kirtland has a zero tolerance policy.
As part of the housing application process, the College will conduct background checks for housing applicants. Students’ eligibility to reside in Campus Housing is contingent upon the results of background checks. Examples of offenses that may result in students’ ineligibility include, but are not limited to: any felony, multiple misdemeanors, any criminal sexual conduct, drug or alcohol misdemeanors, or any violent offenses. The cost of the background checks is covered by the housing application fee.
While living in Campus Housing, a conviction to or a plea of guilty or no contest to a felony, an assault or battery, or criminal sexual conduct may be grounds for termination of the Housing Agreement. Residents have an obligation to inform the College if any such conviction occurs or plea is entered while residing in on Campus Housing.
Kirtland has free parking for all students and free parking for Campus Housing residents. Residents must register their vehicle with Public Safety and display a college parking permit.
Guests must park in the designated housing area.
To keep the sidewalks and lawn clear, no vehicles are allowed on the sidewalks or at the fire exits. Vehicles parked in unauthorized areas may be towed at the owner’s expense. Residents are permitted to park in accessible parking spots provided a permit is displayed. Loading and unloading spaces will be available for 1 hour parking.
The College is not responsible for damage or loss to cars parked in the lots.
If a resident of campus housing needs to withdraw from college for any reason, the resident must complete the check-out procedure and must contact the Student Services Office for assistance with dropping or withdrawing from classes.
Cancellation of the housing agreement may result in additional charges.
The Director of Housing and Vice President of Student Services handle all withdrawals from campus housing.
Common living areas and other public areas are meant to be used by everyone with care and respect. Therefore, disruptive behavior, disrespect for others, and any other circumstances deemed a hindrance will not be permitted. Common living areas are not to be used for sleeping. Guests are not permitted to sleep in the common living areas.
Common living area furniture is not to be moved into another common area or taken to student rooms or suites. If common living area furniture is moved, the cost to relocate the furniture may be assessed. If the condition of any common living area is abused or altered, the person (s) responsible may be charged and disciplinary action will be taken. Kirtland is not responsible for any personal items. Trash should be disposed of in the appropriate containers.
Residents are expected to use appropriate language and behavior at all times in common living areas. Any behaviors deemed inappropriate or in violation of the Student Code of Conduct will be addressed by college officials and may result in disciplinary action.
Noise or sound may not be at a level that can be heard beyond that area which they are currently occupying.
No individual or groups may schedule common space for regular activities (i.e. Campus club meetings, Bible studies, political groups, etc.) except for activities directly sponsored by the Director of Housing and made available to all residents.
All residents must be “fully clothed” when in any of the common living areas. Due to the high risk of personal injury and property damage, sports, water fights and other high risk activities are prohibited in indoor residential areas.
Costs related to Living in Campus Housing for the 2023-2024 Academic Year are as follows:
Housing Application Fee | $50-non refundable |
Background check | $49.80-part of the housing application process |
Housing Agreement/Security Deposit | $250-due upon receipt of signed housing agreement |
Housing Rent | $3,375 per semester (Fall/Winter) Double Occupancy |
All residents must be registered for classes. Tuition and rent must be paid in full or a payment plan in place 72 hours prior to move in date. If a resident does not fulfill these requirements within the given time frame, they will not be permitted to move in.
Residents must sign a 2 semester agreement. Cancellation of the housing agreement may result in additional charges or payment for the remainder of the agreement.
It is everyone’s responsibility to keep all areas of Campus Housing in the best condition possible. When damage is caused to Campus Housing property, those responsible pay for the cost of any replacements or repairs ensuing from the damage. When the damage is deliberate, those responsible are subject to disciplinary action by the college. Residents will be responsible for any damages incurred by their guests.
Damages to common living areas will be split between residents unless the Director of Housing can identify an individual or individuals responsible for the damage.
The College will charge residents for any damage to the suite beyond the normal wear and tear, including any necessary cleaning charges. When two residents occupy the same room, and responsibility for damage or loss in the room cannot be determined by the Director of Housing after an investigation, the cost of damage or loss will be divided and assessed equally between the residents.
If you know who is responsible for residence hall damages, it is your responsibility to tell the Director of Housing. Once billing has been made for the damages, it is too late to name persons responsible.
Charges for damages will be deducted from the security deposit.
Residents are permitted to decorate suites within the following guidelines:
- Decorations may not be hung from the ceiling, smoke detectors, sprinkler heads or alarms. Decorations cannot block any doorway or window..
- No tape, staples, screws or nails of any kind should be used on the doors, mirrors, or walls. It is recommended that you use 3M Command strips (available at Campus Store).
- No drawing, writing or other markings may be done to windows, mirrors, walls or another property within the unit. The Director of Housing has the right to remove any inappropriate decorations and the resident will be charged for any damages caused.
- No signs or materials may be displayed in windows.
- Decorations should not be placed near or cover sources of heat such as TV, lamps or stoves.
- No live evergreen trees are allowed in any part of the building.
- Removal of mounted fixtures from walls or ceiling is prohibited.
- No private door locks on any interior or exterior doors are allowed.
- Additional furniture is prohibited, including couches and beds etc.
- No renovations or changes to the suite or common area are allowed.
- Residents may not paint or wallpaper walls or ceilings.
- Dartboards are prohibited.
- Sidewalk chalk, spirit foam, shoe polish, paints or other methods used for writing on the exterior of the buildings are prohibited.
If these guidelines are not followed, residents will be asked by the Director of Housing to remove the decorations and may face disciplinary action. Any damage caused by interior decorations will be assessed.
Kirtland Community College is a drug-free zone.
The possession, use, sale, distribution or manufacture of marijuana products or illegal substances is prohibited in any building or on any property owned and/ or controlled by the College. This policy will be strictly enforced. Violators will be subject to disciplinary and / or legal action which may result in dismissal from campus housing.
No illegal drugs, marijuana products, or drug paraphernalia are permitted.
Students or residents suspected of drug use may be referred to the Director of Housing and/or the Public Safety for investigation and prosecution if appropriate (This includes any suspicious odors from suites or common living areas).
Possession of drug paraphernalia is also prohibited including smokeless cigarettes, marijuana bongs or pipes.
Any student suspected of being under the influence of illegal drugs or exhibiting aggressive behavior, impaired motor skills, smelling of marijuana or slurring speech may be reported to Public Safety.
This is a zero tolerance offense. Public Safety will be contacted for any drugs that are found on the property.
Electrical equipment such as space heaters, hot plates, electric burners, air conditioners, sun lamps, lava lamps, or lamps with plastic shades cannot be used in Campus Housing for electrical and safety reasons. Electrical cooking appliances may only be used in the kitchenettes. All lights and appliances must be UL approved for indoor use.
It is recommended that students invest in surge protectors to protect computers and other expensive technology. The College will not accept liability for damage to electrical equipment.
Approved electrical items you may bring include:
- Desk lights with glass cover
- Personal computers and accessories
- Clocks
- Coffee makers
- Portable hair dryers
- Curling Irons
- Desk fans
- TVs (Free standing tv’s only)
- Video game systems
- Personal refrigerators
- Toasters
Prohibited items:
- Mug warmers
- Wax/candle warmers
- Grills/Smokers
- Hoverboards
- Halogen lamps
- Space heaters
- Electric blankets
- Heating pads
- Air conditioners
You may direct any questions you have about whether an item is appropriate to the Director of Housing.
A Kirtland official may contact individuals listed by a resident as an emergency contact at any time Kirtland deems such contact appropriate. Emergency contacts must be reported to the Director of Housing at move-in.
Fire: The State Fire Safety Board requires Kirtland conduct fire drills and fire safety training throughout the school year. The following are general procedures when the fire alarm sounds:
- All staff and students will leave the building immediately and proceed to the nearest main parking lot.
- If a person with a disability is in your suite, it may be necessary to provide assistance to that person so they can move to safety.
- In the event that the nearest exit is the source of fire and/or is filled with smoke, use the next nearest exit.
- Do not open a door until you touch it to determine that it is not warm or hot.
- Remain in the parking lot until an all clear has been announced by Public Safety.
Tornados: In the event of a tornado warning all employees, students, and visitors in any college building will be instructed to go to the designated safe shelter area.
- Do not go outside.
- Do not stand near glass-enclosed spaces.
- Proceed to the designated safe shelter area . This information is found in every common living area.
RaveAlert is an automated system that Kirtland Community College uses to inform students of important campus information such as weather-related campus closings and campus emergencies.
All students are automatically enrolled in Rave and receive an email in their KMail if their instructor has canceled his/her classes. Rave also has optional text messaging and phone call components, and students can opt in to receive text messages and/or phone calls.
Students are automatically enrolled in email emergency notifications. Rave has a text messaging component too. To be sensitive to those who may not have an unlimited text messaging plan or who prefer not to receive text messages from Kirtland, students and staff need to choose to opt into emergency text messaging alerts.
To opt in to receive emergency and college closure text messages:
- Go to https://getrave.com/login/kirtland.
- Log in with your Student ID# for your username and myKirtland password as your password.
- Read through the terms and conditions, check the box to accept them and then click “Submit”
- To enter your mobile phone, visit the My Account tab, and click the Add button within the Mobile Phones section.
- Enter the 10-digit number and hit “Continue”
- Select your carrier from the drop-down box and hit “Continue”.
- Rave will send you a text message. In the confirmation code box enter the confirmation number provided in the text message you received and click “Continue”.
- You should see a confirmation message. You should also receive a confirmation text message that you are now enrolled with Rave. Click the enrollment in the text messaging service is at the individual’s own discretion and Kirtland is not responsible for any extra fees from a cell phone service provider. Kirtland Community College shall not use this service to collect your phone number or any other personal information. More information about Rave mobile’s privacy policy can be found here: https://www.getrave.com/help/Privacy.do.“Done” button to complete this process.
Enrollment in the text messaging service is at the individual’s own discretion and Kirtland is not responsible for any extra fees from a cell phone service provider. Kirtland Community College shall not use this service to collect your phone number or any other personal information. More information about Rave mobile’s privacy policy can be found here: https://www.getrave.com/help/Privacy.do.
Timely Alerts: If circumstances warrant it, special timely crime alerts are prepared and distributed through the RaveAlert reporting service. These alerts advise the College community of the situation, and the steps to take.
Campus Housing Payment
Payment in full or a payment plan with a down payment is required by the check-in date. New residents will not be allowed to move in and may have their contract terminated if payment arrangements are not met. If a current resident fails to make payment by the published due date, they will be required to move out.
Residents not paying in full will need to maintain an automated payment plan and meet all required payment due dates. Returned payments are subject to a $30 missed payment fee and students may incur NSF fees by their banking institution.
Financial Aid
Residents may also utilize grants, loans and certain scholarships for Campus Housing payments by providing written consent to the Student Financial Services Office. Financial aid cannot be used for the application fee or security deposit. If financial aid were to be reduced at a later date, any remaining balance must be resolved immediately upon notification. The financial aid process can take several weeks, and sufficient time should be allotted for applications to be reviewed and approved. For any questions related to financial aid, student should contact Student Financial Services or visit https://www.kirtland.edu/paying-for-college/
The display, possession, use, or intent to use firearms, paintball guns or any type of air guns, BB guns, bow and arrows, weapons, ammunition, firecrackers, fireworks, mace or pepper spray, gasoline and other combustible or explosive items are not permitted in Campus Housing.
Students will be removed from Campus Housing for violation of this policy.
Students residing in campus housing must meet ongoing academic requirements each semester to remain eligible for campus housing: 1) full-time enrollment, 2) minimum GPA, and 3) Satisfactory Academic Progress (SAP).
1. Full-Time Enrollment
Students are required to be enrolled in:
- a minimum of 12 credit hours for fall and winter semesters.
- a minimum of 6 credit hours for the summer semester.
If a resident drops below 12 credits during the fall or winter semester or 6 credit hours for the summer semester, they must apply for an exemption through the Director of Housing.
Any resident who does not maintain full-time status and does not have an exemption approval will not be eligible to live in campus housing, will have their Housing Agreement canceled, and will be required to move out. Students will be responsible for any amount owed for campus housing but may apply for a cancellation, if applicable.
2. Minimum Grade Point Average (GPA)
Students must maintain a minimum 2.0 GPA to live in Campus Housing. While living in campus housing, residents must:
- maintain an overall/cumulative/career GPA of 2.0 or above and
- earn a semester GPA of 2.0 or above
Each semester your overall and semester GPA will be reviewed. Failure to maintain a 2.0 GPA will result in Student Housing probation.
3. Satisfactory Academic Progress (SAP)
Students must complete 67% of the credits attempted each semester.
Student Housing Probation
If a resident falls below the SAP credit completion or the minimum GPA requirement, you will be required to meet with the Housing Director prior to the first day of classes to discuss a Student Success plan.
If you continue to fall below the 12 credit hour and/or the 2.0 GPA requirements, but are working on your progress by following through with the Student Success Plan, your ability to continue to live in campus housing will be reviewed by the Director of Housing as well as the Vice President of Student Services. If you continue to fall below the 2.0 GPA and are not following through with the above expectations then you will be required to move out of Campus Housing at the end of that semester.
A guest is considered anyone who does not reside within Campus Housing. Having guests/visitors is a privilege, not a right. The visitation policy is in place for the safety of all residents and their guests. The Director of Housing reserves the right to modify any resident’s guest privileges based on continued violation of the guest policy or the concern and safety and/or well-being of the residents.
Non-resident guests may visit Sunday-Thursday; 8 a.m.-11 p.m. Friday and Saturday; 8 a.m.-12 a.m. Outside of these times, a non-resident guest will be considered an overnight guest.
Overnight guests may not stay more than two (2) nights in any seven (7) day period. If, due to special circumstances, you would like to have a guest stay longer, you can appeal to the Director of Housing.
Residents may have two (2) visitors during the day and one (1) overnight visitor at any one time. No one under the age of 18 is allowed to stay overnight in Campus Housing. Babysitting is not allowed in the Campus Housing. No overnight guests will be permitted during the last week of the semester.
Residents are responsible for the behavior of their guest(s) and any damage(s) they may cause. Guest(s) who violate the rules and regulations will be asked to leave the property, and if necessary will be banned from entering Campus Housing. Guest(s) must be with the resident at all times. Guests are held to the same standard as each resident and the person hosting the guest is responsible for ensuring they do not violate policies or disrupt residents. If policies are violated, the guests’ host will also be held responsible.
In order to ensure suites are being maintained properly and to check for unreported damage, the Director of Housing, College staff and Public Safety will collaborate to complete health and safety inspections.
The Director of Housing will enter resident rooms for health and safety inspections once a month. Residents will be notified in advance of the inspections.
Residents are expected to keep their rooms clean and safe. Inspections will be for unsanitary conditions (accumulated trash or concerns with cleanliness) and for fire safety violations. If a room does not meet health and safety specifications, the residents will have 72 hours to correct the situation at which time another inspection will be scheduled.
The College reserves the right to remove from the room, without the resident’s permission, any objects or materials which constitute a health or safety hazard, or are the property of the College.
The College reserves the right to enter Campus Housing in the event of an emergency situation without prior notification of residents.
Each common living area will have a temperature control which will be set no lower than 68 degrees for cooling and no higher than 72 degrees for heat.
Each bedroom suite will have their own temperature control to control their heat and the temperature in each suite must be agreed upon by the residents of the suite.
Residents are responsible for the cleanliness of their suite and common living areas. Excessive cleaning required to address cleaning deficiencies to maintain college property will be at the discretion of the Director of Housing and at the resident’s expense.
Kirtland Community College may terminate a resident’s Housing Agreement and take possession of a student’s assigned space at any time for violation of any of the provisions herein or when it is in the interest of the community or college.
The student’s Housing Agreement will be canceled if the student’s enrollment at Kirtland Community College is terminated through removal from the college, academic suspension, conduct removal, or administrative dismissal. If the agreement is terminated, the student must vacate Campus Housing within 24 hours unless written permission has been obtained from the Director of Housing or their designee, or the resident has a pending appeal.
Note: Cancellation fees may apply.
Students are required to submit a $250 payment when signing a Housing Agreement to reserve a room in campus housing. This amount is non-refundable should a student decide not to live in campus housing. Payment should be made to the Student Financial Services Office at Kirtland Community College.
Upon receiving the signed agreement, any out-of-district or out-of-state students will have their tuition adjusted to the in-district tuition rate. At this time, the semester rent fee will be accessed to the student’s tuition bill.
This payment will become a security deposit upon receiving a room assignment and moving into Campus Housing. The deposit will be refunded after the tenant moves out, pending the checkout procedures are followed and there are no damages to the living space. Delinquent rent payments will be deducted from the security deposit. The security deposit will be refunded via direct deposit within 6 weeks of the check-out date.
When you sign a Housing Agreement you are signing a legally-binding agreement to reside on campus for the full term of the Agreement, clearly listed on the Agreement. If, during your occupancy, you cannot meet the requirements of the Housing Agreement you signed, you must submit a Petition for Agreement Cancellation form to the Director of Housing immediately.
It is important to review the Housing Agreement very carefully with anyone you need to consult about your decision, such as a parent or guardian.
When you submit a housing application, you are letting the college know you are interested in living on campus at Kirtland Community College. There is no official or binding agreement between you and Kirtland by submitting an application for housing.
The housing application fee ($50) is non-refundable and non-transferable.
See the Campus Housing Frequently Asked Questions page.
Campus Housing will open Thursday at 10:00 am before the classes begin and closes at 6:00 pm on the last day of classes for the fall and winter semesters.
Campus Housing will be closed for predetermined breaks within the academic year. These breaks can be found on the college academic calendar and on the housing webpage. Residents may not occupy their rooms during this time. Students who must remain in the Grayling area should make other arrangements for housing during that period.
Residents who are returning to Campus Housing the following semester may leave personal belongings in the room at their own risk but are expected to vacate their space.
If a student will need housing over the semester breaks, they must seek approval and arrange with the Director of Housing prior to being assigned a space for the upcoming semester.
Agreements and fees for housing over breaks must be submitted in full prior to the start of a break. Even if a student is not staying for an entire break period, he/she still must pay for the entire break. Housing is not guaranteed during breaks.
Because you will be living in a college community, it is the responsibility of each resident to give particular attention to their own personal hygiene in order to contribute to optimal group living.
Residents who fail to live accordingly may be subject to disciplinary action. Each suite unit will take part in monthly health and wellness checks to ensure a high level of safety and quality of living for all residents.
Kirtland Community College highly advises that all students living in Campus Housing receive the meningitis vaccine to ensure the safety and well-being of the entire community. Vaccination against meningitis is a crucial and effective preventive measure. We strongly urge all residents to prioritize their health and the health of others by obtaining the vaccine. For more information on meningitis, please visit the CDC website at https://www.cdc.gov/meningitis/index.html.
Failure to make payments will not release the Resident from their financial obligations outlined in this Agreement. However, if the Resident fails to meet the financial obligations by the published deadlines or billing due dates, the Office of Housing and Student Life may take any of the following actions:
- Placing a hold on the Resident’s transcripts.
- Imposing late fees.
- Canceling or terminating the Housing Agreement.
- Rendering the Resident ineligible for future housing assignments.
- Denying future occupancy requests.
In accordance with the policies established by the College and/or Office of Housing and Student Life, late fees and interest may be applied to delinquent accounts. Additionally, at the discretion of the Student Financial Services Office, the Resident/debtor may be responsible for any collection costs or costs associated with debt recovery.
Health Insurance: You may still be covered on your parents’ insurance policies. If not, students can apply and enroll in health coverage through the Health Insurance Marketplace. Through the Marketplace, you can compare all your options and research lower costs on monthly premiums.
Personal Property Insurance: The college is not liable for the loss of money or valuables by any person or for any loss sustained on the premises. Your parents’ homeowners’ insurance policy may cover private property away from home or you can have a rider attached. If not, you may wish to obtain renter’s insurance.
Residents will have access to the villas 24 hours a day through use of their front door access card. Doors to the villas will remain locked 24/7.
Upon check-in, residents will be issued a room key to their room suite and a front door access card for the main entrance to the villas.
Keys and access cards are the property of the College and must be returned upon the conclusion of the Resident’s occupancy. In the event of lost, damaged, or broken access cards or mailbox keys It is important for the Resident to refrain from duplicating, distributing, or loaning keys/access cards to others. Furthermore, the Resident agrees not to alter any locks or install additional locks without proper authorization.
Lost keys should be reported to the Office of Housing and Student Life immediately. Residents will be responsible for a $50 charge to replace the missing/lost room key. Lost access cards should be reported to the Kirtland Department of Public Safety immediately. Fee may also be assessed for missing/lost mailbox keys.
Washer and dryer units are provided for the convenience of residents in each four-room villa within Campus Housing. These amenities are offered at no additional charge to Campus Housing residents. The use of washer and dryer units located within Campus Housing facilities is exclusively reserved for students residing in on-campus housing. No individuals other than Campus Housing residents are permitted to use these laundry facilities. Violations of this policy will result in fines.
Please do not attempt to wash large items such as sleeping bags and comforters or overload the washers and /or dryers. The College is not responsible for damage to your personal belongings while using the laundry equipment or when left unattended.
Due to risk of a potential fire, residents must clean dryer lint traps after each use. Misuse or constant damage may result in a fee. Any malfunction should be reported to the Director of Housing.
Kirtland Community College and the Office of Housing and Student Life hold no responsibility for any loss, theft, or damage to Residents’ personal property that may occur on the College premises, including storage facilities. It is the sole responsibility of the Residents to assume liability for any injury, property loss, damage, or expenses resulting from modifications made to the suite. This liability encompasses postage, mail, and packages received from any carrier (such as USPS, Amazon, etc.).
Kirtland Community College acknowledges that incidents such as damage, criminal activity, personal injury, and theft can occur within the assigned residence hall, posing risks to personal safety and belongings. Therefore, residents are responsible for their own safety and security, as well as their personal belongings.
Kirtland Community College does not assume liability for any loss of money, valuables, property damage, or personal injuries that occur within the residence halls. It is recommended that residents contact an insurance carrier to explore protection against such losses.
By living in a Campus Housing, the Resident agrees to hold Kirtland Community College and its agents harmless from any third-party claims or lawsuits arising from injuries or property damage caused by unforeseen circumstances or events beyond the control of the College.
Residents understand that they are responsible for their own medical insurance as it is not provided by Kirtland Community College or Campus Housing. In case of emergency or illness, residents give permission to be treated by medical professionals and admitted to a hospital if necessary, taking responsibility for all associated medical and emergency expenses, regardless of explicit authorization.
It is the responsibility of the resident to ensure that they carry their room key and front door access card with them. Beginning with fourth and with each subsequent lockout, the resident will have a $10 charge on their student account payable to the Student Financial Services.
Mailboxes will be provided for housing residents at the Facilities office located in the Event Center building room 1911.
Mail will be delivered to your mailboxes once a day, Monday through Friday. Packages and mail can be picked up between 8 am-4:30 pm Monday-Friday, excluding holidays and during campus closures.
Kirtland is not responsible for lost, damaged or stolen mail or packages.
To ensure accurate and timely delivery of mail, please use the following format:
Your Name
Suite Number
Kirtland Community College
4800 W 4 Mile Rd
Grayling, MI 49738
Campus Housing is temporary and this address cannot be used for permanent records.
When you check out of the Campus Housing, it is your responsibility to notify all of the people that you correspond with and let them know you have moved. Mail will be returned to the sender. Mail will not be forwarded.
If you experience or observe a maintenance problem (i.e. something broke, heating problems, etc), please report the problem to the Director of Housing.
Work orders must be submitted to the Director of Housing, this includes all malfunctioning or damaged furniture, fixtures or equipment. A resident must not attempt to fix any damaged or broken furniture, equipment or fixtures and could be subject to assessed charges.
Submitting a maintenance request is an acknowledgement that Kirtland Maintenance personnel will be entering your room. It is the resident’s responsibility to inform the other occupants of the suite that Kirtland Maintenance will be entering for scheduled maintenance. Any damage or deferred maintenance issues not submitted to the Director of Housing may result in charges or fines assessed.
Student welfare is the College’s primary concern. The Good Samaritan Provision is intended to encourage students to seek swift medical assistance for themselves and others without fear of penalty. Students are urged to not only take care of their own well-being, but to behave in an equally responsible way with their peers.
It is imperative that residents who become incapacitated as a result of drinking, drug use or a medical condition receive immediate emergency medical care. Any person that becomes aware of any other person in distress is expected to contact emergency services immediately by calling 911. Residents are financially responsible for the costs of their medical care including ambulance and/or hospitalization costs.
There may be times when safety concerns arise from a student’s excessive drinking or drug use, and in these situations, students should not hesitate to seek help from the Director of Housing, Public Safety, counseling professionals, and/or off-campus police out of fear of student conduct action. Under this Good Samaritan Provision, neither the student in distress nor the student seeking assistance will ordinarily be subject to student conduct action for the possession, provision, or consumption of drugs or alcohol.
This provision refers to isolated incidents only, and does not excuse or protect those who flagrantly or repeatedly violate College policies on illegal drug and alcohol use, nor does it preclude disciplinary action arising from violations of other College policies. However, in cases involving additional policy violations, the College will consider the positive impact of reporting an incident as well as the health and safety needs of the involved student(s) when determining the appropriate course of action. This statement of intent applies only to administrative enforcement of the Student Code of Conduct and does not provide immunity/amnesty from arrest or criminal prosecution.
Kirtland Community College recognizes the importance of providing a safe environment for our campus living community. In recognition of that goal and in accordance with the Higher Education Act of 2008, Kirtland has established a procedure for responding to reports of missing students.
A missing student report is a serious matter and in order to ensure that a swift and thorough response is conducted by the Kirtland Community College Administration (Public Safety) , all on-campus residents must submit an emergency contact on the housing application.
Any resident or non-resident member of Kirtland Community College who has reason to believe that a student residing in Campus Housing has been involuntarily missing for more than 24 hours should immediately contact the Housing Director. The Housing Director will then contact Public Safety (989 275-5000 ext. 322 during business hours and ext. 355 after hours) to file a missing person report.
In the event a missing person report is generated with an outside law enforcement agency regarding a Kirtland Community College on-campus resident, the Department of Public Safety for Kirtland Community College shall be immediately notified.
For the purpose of this policy a student may be considered missing if:
If a suitemate, classmate, faculty member or any person on campus has not seen or communicated with the student in a reasonable amount of time. To help determine a “reasonable amount of time” one must consider habits, daily schedule, punctuality and reliability. If at any time foul play is suspected, or the last known whereabouts was in the company of a person capable of endangering the overdue student, law enforcement shall be immediately notified.
The Resident authorizes the College or its representatives to contact the Resident’s parent, guardian, or sponsor at any time regarding any residency-related matters. Additionally, for the purpose of facilitating the operation of on-campus Campus Housing, the Resident and/or their parent, guardian, and/or sponsor waives their rights under the Family Educational Rights and Privacy Act (FERPA) of 1972. They expressly grant permission to the College to exchange information with the Resident’s parent, guardian, and/or sponsor concerning the Resident’s Educational Records. This includes personally identifiable information, grades, GPA, judicial/disciplinary status or history, payment status or history, enrollment status and history, eligibility for Campus Housing, and financial aid eligibility/disbursement.
Upon the Resident’s written request, the College will provide them with a copy of any educational record that has been disclosed. This authorization for the release of FERPA-protected information will remain in effect until the termination or conclusion of the Housing Agreement.
Due to health and safety concerns, pets are prohibited from on-campus housing. Feeding and temporarily keeping animals in or around the housing unit is also prohibited.
Assistance animals will be allowed within the housing unit once proper approval has been obtained by the Disability Services Coordinator. Please contact the Disability Services Office at 989.275.6732, ext. 426, for more information.
The owner (or responsible party) found in possession of any non-authorized pet will be subject to disciplinary action and must remove the animal from the premises within 24 hours. Additional cleaning charges will be assessed.
Residents grant the College permission to use any photographs or photographic images of them, taken during sponsored events or while present in common areas, public spaces, grounds, buildings, or Housing and Student Life facilities. This permission is granted without any liability or expectation of remuneration. The College will use Resident’s photograph or image solely for legitimate business purposes and will not employ it in any other context.
If a Resident prefers not to grant permission for the publication of their photograph or image, they must submit a written request to the Office of Housing and Student Life indicating their preference.
Kirtland Housing is a very secure environment. Each building has keycard access. Only students who live in Campus Housing can enter housing. These entrances are monitored by cameras and recorded keycard access.
The villas are managed by a full time Director of Housing who lives in the building. Along with the support of Kirtland’s Public Safety staff, the Director of Housing’s primary responsibility is for the safety, security, and academic success of the students in the villas. One or both may respond to any emergency situation within the villas.
Cameras will be located outside villa entrance and covering parking lots.
The Public Safety Department wishes to maintain a high level of security on campus so they offer the following safety tips to help reduce your possibility of falling victim to crime.
Be alert – your safety depends mostly on your attitude and actions. Practice common sense and avoid putting yourself in a situation likely to make you a victim of crime.
Report suspicious activity – be watchful of any suspicious activity and report these to the Public Safety Department (extension 355 on Grayling campus) or to the Director of Housing as soon as possible.
Use the buddy system – there is safety in numbers; walk with someone at all times, especially after dark.
Stay in well lit areas – walk along illuminated pathways in the evening and park in lighted parking lots .
Lock your doors – take the time to lock your vehicle doors to prevent theft in the parking lots and lock your room when you leave.
Call for an escort – if you feel uneasy about any situation, feel free to contact 989-275-6766, ext. 355 at our Grayling campus and Public Safety personnel will escort you to your vehicle.
Kirtland Public Safety officers patrol the campus buildings, sidewalks and patrol the roadways and parking lots in marked patrol vehicles. While classes are in session Monday-Thursday, 8 a.m.-9 p.m. and Fridays 8 a.m.-4:30 p.m. Highly visible patrol vehicles and uniformed police officers deter most criminals, but not all. We rely on the informed public that is interested in becoming involved to deter crime. With your help, we can continue to make Kirtland Community College one of the safest community colleges.
Campus Housing is intended to promote a pleasant living and learning environment in which students can sleep or study. Residents are expected to adhere to the quiet hours indicated below. During quiet hours, sound should not be heard beyond the confines of the individual’s room. The use of headphones is highly recommended.
Quiet Hours:
Sunday through Thursday: 11 p.m. until 8 a.m.
Friday and Saturday: Midnight (12 a.m.) until 8 a.m.
Kirtland has a 24-Hour courtesy policy. A 24-Hour courtesy policy upholds the college’s commitment to providing an environment where students may experience academic success.This means that if your activities are infringing on other student residents’ rights to study or sleep, they have the right to ask that you refrain from continued distractions. The Director of Housing also has the right to confront and address what they deem to be excessive or disruptive behavior that is disrespectful to others.
Campus Housing will observe 24-hour quiet hours during the final exam period each semester.
The Director of Housing is available to assist in the transition to living in Campus Housing. They will work with you to resolve any roommate difficulties including a room change, if necessary.
- Room changes will not be made without prior approval of the Director of Housing.
- Room changes may not be made within the first two weeks of any semester.
- There will be a $75 fee assessed for all room changes.
- All room change arrangements are coordinated by the Director of Housing.
- Students may not switch/trade assigned rooms without permission. Doing so may result in removal from Campus Housing.
The Director of Housing or Vice President of Student Services reserves the right to change or cancel a room assignment in the interest of order, health, safety, or behavioral issues. The right of final assignment lies with the Vice President of Student Services. The Director may also reserve the right to fill vacancies in rooms and to require residents to move to another room at any time. There are no fees assessed for required moves.
Students begin the check-in process by meeting with the Director of Housing at a predetermined time. You will then review and complete your housing Check-In form. At this time you will also receive the key to your room and your key card will be activated.
The Check-In form records the exact condition of the room when you move in. You will be held responsible for any damages that occur to the room after moving in.
All residents must be registered for classes. Tuition and rent must be paid in full or a payment plan in place 72 hours prior to move in date. If a resident does not fulfill these requirements within the given time frame they will not be permitted to move in.
There may be special circumstances that require housing residents to move in prior to the housing agreement dates. To obtain information about this option, contact the Director of Housing. Additional charges may be assessed.
The check-out process is required upon vacating Campus Housing. The following check-out criteria must be met:
- The student must contact the Director of Housing to schedule a time to complete the check-out process.
- The student must remove all of their belongings, clean their space, and return all furniture back to its original location prior to check out. All trash and unwanted items must be removed from the resident’s room.
- There may be special circumstances that require residents to stay longer than the housing agreement states, permission from the Director of Housing must be obtained prior to and additional charges may be assessed.
- The student, after completing the check-out form, must turn in their room key to the Director of Housing. Additional charges may be assessed if students do not complete the housing checkout process, turn in their keys or if there is considerable damage to the room.
All campus housing units are two person rooms. Students are furnished with a bed, mattress, dresser, study desk, desk chair, and storage unit for clothing.
Each eight person unit shares a common kitchen, living room and laundry room.
Common area furniture and appliances includes:
1-Sofa
2-Lounge chairs
1-Coffee table
1-End table
1-Dining table
8-Bar stools
1-Entertainment Console
1-Refrigerator
1-Range
1-Dishwasher
1-Washer
1-Dryer
Each bedroom includes:
2-Headboards
2-Single beds with built in storage drawer in bed base
2-Work desks with 3 storage drawers
2-Desk chairs
1-Dresser with 6 storage drawers
Each bedroom also has window coverings. Bedding such as pillows and blankets must be provided by the residents. Sheets must be used by each resident over the mattress.
Painting of any room or college property is not allowed.
In addition to those contained in the College policies, Code of Conduct, and the Campus Housing Handbook, Residents agree to comply with the following rules and regulations:
- Compliance with Laws and Regulations: Residents are required to comply with all applicable federal, state, and local laws, as well as Kirtland Community College policies and regulations.
- Residential Use Only: The Campus Housing units are designated for residential purposes only. Engaging in commercial activities, including solicitation or advertising, within the buildings or on the grounds, without proper authorization as per established policy, is strictly prohibited. Conducting any form of business within the premises is not allowed.
- Respectful Conduct: Residents must conduct themselves in a manner that respects the rights and well-being of others. Any behavior that unreasonably disturbs other residents, occupants, neighbors, or College constituents is strictly prohibited.
- Gambling: Gambling (a violation of Michigan State Statutes).
- Firearms and Explosives: The display, possession, use, or intent to use firearms, paintball guns or any type of air guns, BB guns, bow and arrows, weapons, ammunition, firecrackers, fireworks, mace or pepper spray, gasoline and other combustible or explosive items are not permitted in Campus Housing.
Students will be removed from Campus Housing for violation of this policy. - Alcohol: College policy prohibits the consumption of alcoholic beverages by any resident living in Campus Housing, this includes guests of residents. Regardless of your age, you are not permitted to bring alcoholic beverages into Campus Housing. Residents and guests may not have in their possession any alcohol, including any empty containers of alcohol. In the event that a resident is suspected of consuming or possessing alcohol in Campus Housing, the Director of Housing and Student Life and Public Safety will be contacted both for the safety of the student as well as investigation and prosecution as appropriate. Kirtland has a zero tolerance policy.
- Prohibited Activities: Residents are prohibited from engaging in any illegal activities, including but not limited to, possession or use of controlled substances, underage drinking, or any form of harassment or discrimination.
- Safety and Security: Residents must prioritize their personal safety and the security of the housing facilities. It is essential to follow all safety guidelines, such as keeping doors and windows locked, reporting any suspicious activity to the appropriate authorities, and using emergency exits and equipment responsibly.
- Guest Policy: Residents are responsible for the behavior of their guests. All guests must comply with the rules and regulations of the Housing Agreement. Overnight guests must adhere to the guest policy outlined in the Agreement. Please see Campus Housing Handbook to view the entire guest policy.
- Smoking: In compliance with state and federal law, and to promote a healthy learning and work environment, Kirtland Community College will reduce exposure to tobacco products.
Smoking, distribution, or use of any tobacco products is prohibited in all leased or owned college facilities including Campus Housing.
Smoking or use of any tobacco products on leased or owned college grounds may occur only in personal vehicles.
The sale of tobacco products is prohibited in and on all leased or owned college facilities and grounds.
This policy applies to the smoking of electronic cigarettes (e-cigarettes), electronic vaping devices, inhaled nicotine delivery systems, and other similar devices which involve or simulate the smoking of tobacco products. - Open Flames: The use of open flames, including candles and incense, are strictly prohibited within the Campus Housing units and common areas.
- Roommate Cooperation: Residents sharing a suite are expected to cooperate with their roommates, respecting each other’s personal space, property, and privacy. Disputes or conflicts should be resolved through open and respectful communication.
- Pet/Animals:
- Visitors and guests are also prohibited from bringing their pets or animals onto the premises or into any housing unit.
- This policy does not apply to service animals as defined by the Americans with Disabilities Act (ADA). Individuals with disabilities who require the assistance of a service animal must follow the College’s established procedures for requesting accommodation.
- Additionally, this policy does not apply to emotional support animals or assistance animals that have been approved by the College through the appropriate documentation and procedures.
Please see Campus Housing Handbook to view the entire Pet/Animal Policy.
For the safety and security of all, Residents are required to comply with the safety and security procedures and may not tamper with locked doors or admit unauthorized people into the building. Persons placing false fire alarms or emergency calls, interfering with fire/heat/or smoke detector alarm systems, interfering with firefighters, tampering with, or removing firefighting or fire safety equipment, (including suite smoke detectors), are subject to prosecution under Michigan Statutes and disciplinary action by the College.
Campus Housing accommodations will be provided to afford equal access for qualified students with documented disabilities in compliance with state and federal laws. It is the responsibility of the student to inform the College that they have a disability and that they are requesting a Campus Housing accommodation. A student seeking a Campus Housing accommodation must apply for the accommodation and provide diagnostic documentation to the Disability Services Coordinator.
The diagnostic documentation submitted must adequately verify the nature and extent of the disability in accordance with current professional standards and techniques, and it must clearly substantiate the need for all of the student’s specific accommodation requests. All documentation must be submitted on the official letterhead of the professional describing the disability. The report should be dated and signed and include the name, title and professional credentials of the evaluator, including information about license or certification. If the original documentation is incomplete or inadequate to determine the extent of the disability or reasonable accommodation, the College has the discretion to require additional documentation. In general, it is not acceptable for such documentation to include a diagnosis or testing performed by a member of the student’s family.
College student conduct expectations are essential to the establishment of an environment conducive to learning, to the protection of Kirtland Community College’s educational purpose and to the maintenance of a reasonable level of order on the campus. The college strives to maintain these standards through educational programs, services to the students and the promotion of student conduct standards.
Enrollment as a student at Kirtland Community College carries with it behavioral obligations inside and outside the classroom. Students are responsible for obeying municipal, state and federal laws which govern the community, as well as for the rules and regulations of the college. If a student participates individually or as a member of a group in any of the “Forms of Misconduct” (listed below), he or she can be subject to disciplinary action. Further, sanctions may be imposed upon student groups or organizations, including the sanction of deactivation which entails the loss of all the privileges and/or college recognition for a specified period of time. Generally, college jurisdiction and discipline shall be limited to conduct which occurs on college premises or which adversely affects the college community and/or the pursuit of its objectives. The student code of conduct is in effect for students while they are on any campus property, as well as other property in the possession of or owned, used or controlled by the college.
The code of conduct also applies to off-campus activities, such as field trips, off-campus classes and college-sponsored events. On a case-by-case basis, the vice president of student services or the appropriate instructional vice president will determine whether jurisdiction should be asserted to address the adverse effects of an off-campus activity.
- Disciplinary Actions
Violations of the student code of conduct are subject to disciplinary action and will be given immediate attention by the college. The appropriate vice president may impose any of the following disciplinary actions:- Warning: A “WARNING” is an official reprimand which expresses college dissatisfaction with the student’s conduct and which clarifies expected behavior in the future. Such action is in effect for the duration of the semester in which the warning was issued. Normally, a warning does not include any restrictions. If the same offense is repeated after a warning is given, probation will be the minimum sanction awarded.
- Probation: “PROBATION” status indicates that any violation of the code of conduct within the probationary period shall result in more severe disciplinary action against the student that could include suspension or dismissal from the institution. Usually, the probationary period extends for a specified period of time or until completion of a specific requirement. Probation in itself does not carry with it any restrictions; but, in addition to probation, it is possible for a student to be expected to complete a work assignment, pay a fine or be prohibited from holding an office or representing the college in any activity.
- Removal from a Course: If “REMOVAL FROM A COURSE” occurs, a student may continue to attend other classes, but may not resume attendance in the course from which he or she has been removed for the remainder of the semester in which the removal occurs. In the event a student is removed from a course, he or she will be given either a withdrawal or a failure in accordance with the college’s “Withdrawal From Classes” policy.
- Suspension: “SUSPENSION” is an action that separates the student from the institution for a definite period of time (days, weeks, semesters, etc.) and is to be appropriate with the circumstances of the violation. Such action will specify the conditions required for readmission, as well as the date the student will be eligible to return.
- Expulsion: “EXPULSION” is an action that permanently separates the student from the institution.
- Specific Orders: “SPECIFIC ORDERS” is an action which may stand alone or be issued with another sanction. Specific orders may include, but are not limited to, performance or non-performance of specific acts, loss of certain privileges, payment of fines, restitution and work assignments.
Any disciplinary action imposed on a student will be recorded in the student’s confidential file in the student services office. A disciplinary action can not be recorded on a student’s transcript.
- Forms of Non-Academic Misconduct: The following forms of misconduct will not be tolerated by the college. Minimum sanctions and disciplinary actions, normally taken by the college are indicated in parenthesis following each violation. Note: This list is not inclusive of all possible forms of misconduct. The college’s administration may add to this list if needed.
College disciplinary proceedings may be instituted against a student charged with violation of a law which is also a violation of the student code of conduct, i.e., if both violations result from the same factual situation, without regard to the pendency of civil litigation in court or criminal arrest and prosecution. Such proceedings under this student code of conduct may be carried out prior to, simultaneously with or following civil or criminal proceedings off-campus.- Arrest for or conviction of any civil or criminal laws committed while on campus or at college sponsored events. (Probation)
- Threatening, attempting, or using physical force or intimidation (including stalking) against any person on the college properties or at any off-campus college sponsored events. This includes the interference with the freedom of movement of any person.(Suspension)
- Deliberate interference with academic freedom or freedom of speech, including disruption of a class, or interference with the freedom of any speaker invited by the college to express his/her views. (Warning)
- Discrimination on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap. (Probation)
- Sexual harassment in the educational environment, as defined by the Elliott-Larsen Civil Rights Act. (Suspension)
Note: The Elliott-Larsen Civil Rights Act defines sexual harassment in the educational environment as “unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct or communications of a sexual nature when…such conduct or communication has the purpose or effect of substantially interfering with an individual’s education…or creating an intimidating, hostile or offensive…educational…environment.” - Kirtland Community College prohibits sexual misconduct by students, employees, or any persons, regardless of sexual orientation or gender identity, engaged or present under the care, authority, and jurisdiction of the college. The action of sexual misconduct includes, but is not limited to, sexual assault, attempted sexual assault, non-consensual sexual intercourse or contact, sexual or sex-based harassment, sexual coercion, dating or domestic violence, voyeurism, or stalking. (Suspension)
- Conduct or expression which is disorderly, lewd, indecent or obscene on college property or at a college sponsored event. (Warning)
Note: To determine conduct or expression which is disorderly, lewd, indecent or obscene, the U.S. Supreme Court has set forth the following three-prong test to determine obscenity:
The basic guidelines for the trier of fact must be: (a) whether the average person applying contemporary community standards would find that the work/action, taken as a whole, appeals to the prurient interest; (b) whether the work/action depicts or describes, in a patently offensive way, sexual conduct specifically defined by the applicable state law; and (c) whether the work/action, taken as a whole, lacks serious literary, artistic, political, or scientific value. - Engaging in any kind of hazing action on or off campus that endangers the mental health, physical health or safety of a student or which destroys or removes public or private property for purpose of initiation or admission into, affiliation with, or participation in any student organization. (Suspension)
- Bullying, defined as repeated and/or severe aggressive behavior which a reasonable person would infer as likely to intimidate or intentionally hurt, control, or diminish another person, physically or mentally, and which is not speech or conduct otherwise protected by the 1st Amendment. (Suspension)
- Retaliation – Taking action that substantially harms, whether personally, socially, or professionally, or what a reasonable person would interpret as deliberately creating significant emotional distress in another individual, for the purpose of punishing for, and/or having the effect of inhibiting further, the exercise of their right to complain or to seek grievance. (Suspension)
- Failure to comply with reasonable requests and orders by authorized college officials or representatives acting in behalf of the college. (This requirement includes reasonable requests for students to meet appointments in administrative or faculty offices and at investigative/disciplinary hearings.) (Warning)
- Initiate false alarms which endanger the health and safety of any person on college properties or at any off-campus college sponsored events. (Suspension)
- Possession or use of knives (blade in excess of 3 1/8″), firearms, firecrackers, explosives, other lethal weapons, and/or toxic or dangerous chemicals on campus or at any college sponsored events, except when specifically authorized in writing by a college administrator for educational/safety purposes. Further, possession in a locked vehicle may be permitted according to State laws. Law enforcement officers are exempt from this policy. (Suspension)
- Unauthorized distribution or sale of items on campus. (To be eligible for authorization, students must follow the steps outlined in Board policy/procedures 3.015, Community Use of College Facilities.) (Warning)
- Manufacture, possession, control, sale, transmission or use:
- Any controlled substance (illegal drugs) in violation of state or federal laws; or
- Substances purported to be illegal, abusive or performance enhancing, i.e., look-alike drugs.
The college has the policy of full cooperation with law enforcement agencies in such cases. (Suspension)
- Possession (outside of State laws), distribution, consumption or abuse (including intoxication) of any alcoholic beverages on any college owned or rented facility. (Suspension)
- Consumption of food or beverages in unauthorized areas on campus. (Warning)
- Smoking in classrooms or other designated non-smoking areas. First offense (Warning), second offense (Suspension)
- Gambling with money or anything else of value on campus or any college sponsored event. (Probation)
- Dress that fails to meet established safety or health standards in specific on or off-campus classes or at college sponsored events. (Warning)
- Parking of vehicles in unauthorized areas. (Warning)
- Unauthorized presence of pets on campus. (Animals who assist students with disabilities are permitted on campus.) (Warning)
- Misrepresentation, alteration, forging or misuse of college documents, records, or identification cards. (Students are required to present identification when requested by authorized college officials.) (Expulsion)
- Unauthorized representation or contracting in the name of Kirtland Community College. (A student may not claim to be an official representative of the college for any commercial purpose.) (Suspension)
- Use and/or misuse of the college computer system, facilities, hardware, software and all computerized information is prohibited in the following circumstances, including, but not to be limited to:
- Unauthorized entry into a file, whether to use, read, change or for any other purpose.
- Unauthorized transfer of a file.
- Unauthorized use of another individual’s identification and password.
- Use of computing facilities to interfere with the work of another student, faculty member or college official.
- Use of computing facilities to send obscene or abusive messages.
- Use of computing facilities to interfere with normal operation of the college’s computing system.
- Use of computing facilities in a manner which violates state or federal copyright laws, e.g., unauthorized duplication of copyrighted or licensed software. (Suspension)
- Unauthorized entry to and/or use of college facilities and equipment. Also, the possession of keys or duplication of the college’s keys without proper authorization. (Suspension)
- Attempted or actual theft from, damage to or the defacing of college property or to the property of other students, faculty or staff while on the campus or at any college sponsored event. (Expulsion)
- Littering of college facilities and grounds. (This includes the disposal of cigarette butts in locations other than ashtrays or trash receptacles.) (Warning)
- Dishonesty, including knowingly furnishing false information to the college or a college officer, whether verbally, in writing, or completing required forms. (Probation)
- Violation of college policies and regulations not already addressed in the previously listed forms of misconduct. (Warning)
- Academic Misconduct
- Kirtland Community College considers academic dishonesty to be a serious offense. It is the policy of the college that determination of and appropriate action in respect to academic dishonesty by a student shall be a matter of individual judgment by the instructor, with departmental guidelines.
- Cheating, plagiarism or other forms of academic dishonesty including the unauthorized acquisition of tests or other academic materials. This includes students who aid and abet, as well as those who attempt such behavior. (An instructor may administer a penalty up to and including failure in a particular course. In some cases, such as in nursing and criminal justice programs, the student handbook outlines the appropriate action. If a student fails two classes as a result of academic dishonesty, he or she is dismissed from the college for the remainder of the semester in which the second violation occurs and the following academic semester that is required for that student’s program of study, i.e. some programs require students to take classes during the summer semester, most programs do not.
Note: Cheating includes, but is not limited to:- The use of any unauthorized assistance in taking quizzes, tests or examinations;
- Dependence upon the aid of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments;
- The acquisition, without permission, of tests or other academic material belonging to a member of the college faculty or staff.
Plagiarism is representing the work of other persons as one’s own, including but not limited to the use of work by others and information downloaded from the Internet. The use of another person’s words, ideas, or information without proper acknowledgement, whether done intentionally or through carelessness, is also plagiarism. The student should seek guidance from the instructor about acceptable methods to be used to acknowledge the work and ideas of others.
- Deliberate interference with academic freedom or freedom of speech, including disruption of a class, or interference with the freedom of any speaker invited by the college to express his/her views. (Warning)The vice presidents will decide whether the conduct will be considered academic (section C) or non-academic (section B) and will follow the appropriate procedure.
Kirtland Community College strives to maintain a healthy and safe environment, as well as respecting and preserving your right of privacy. Kirtland, however, reserves the right to make administrative entrance and inspections of suites, whether or not the residents of the room are present. Reasons for entry include but are not limited to:
- There is an immediate threat to the safety or well-being of the room’s occupants or other residents. Examples include: a report of self-harm, faulty equipment, suspicion of physical danger, and smell of or visible smoke, etc.
- There is reason to believe the occupants of the room are violating a College rule/regulation or state/federal law. Examples include: smell of illegal substances, sounds, or words heard from a suite relating to alcohol or drug consumption. The College reserves the right to remove any object or material which would constitute a violation of College policy or the Student Housing Handbook.
- There is reason to believe that there is imminent hazard to the property and subsequent removal of any hazard discovered. Examples include: fireworks, smell of gasoline, report of weapons, water leaks, or smoke detectors covered/removed, etc.
- To address any needed maintenance repairs/concerns.
- With a search warrant.
- To eliminate disruptive noise from electrical sound equipment.
- With permission of a resident.
- By the Director of Housing and Student Life to complete check-out procedures.
- During non-residency periods, such as Christmas break or between semesters.
- A student who believes someone has gained a wrongful entry, may appeal directly to theDirector of Housing and Student Life. If the student feels the Director of Housing and Student Life violated the policy, they may direct the concern to the Vice President of Student Services.
Residence hall rooms are the sole property of the college and not the resident. College staff will conduct monthly inspections and maintenance activities.
In compliance with state and federal law, and to promote a healthy learning and work environment, Kirtland Community College will reduce exposure to tobacco products.
Smoking, distribution, or use of any tobacco products is prohibited in all leased or owned college facilities including Campus Housing.
Smoking or use of any tobacco products is prohibited in college vehicles.
Smoking or use of any tobacco products on leased or owned college grounds may occur only in personal vehicles.
The sale of tobacco products is prohibited in and on all leased or owned college facilities and grounds.
This policy applies to the smoking of electronic cigarettes (e-cigarettes), electronic vaping devices, inhaled nicotine delivery systems, and other similar devices which involve or simulate the smoking of tobacco products.
Residents are expected to package all garbage and trash in plastic bags, tied securely and placed inside dumpsters supplied for this purpose.
It is the responsibility of the student to dispose of all garbage, including empty cardboard boxes, into the dumpsters. Garbage is not to be left in suites or common living areas.
NOTICE: Michigan law establishes rights and obligations for parties involved in rental agreements. This Agreement is required to comply with the Truth in Renting Act. If you have a question about the interpretation or legality of a provision in this Agreement, you may want to seek assistance from a lawyer or other qualified person.
To provide notice to the College, please submit the notice to the following address:
Kirtland Community College
Director of Housing and Student Life
4800 W 4 Mile Rd.
Grayling, MI 49783
Bicycles are not permitted to be stored in the Campus Housing; they must be locked to an appropriate bike rack located outside of the villa. Bikes left behind at the end of the Housing Agreement period will be considered abandoned property.
A wireless network is provided for use and is shared among all residents within Campus Housing.
Large downloads or other bandwidth intensive items will affect the performance and connectivity of others using the service. Although best effort has been made to make the wireless network compatible with all electronic devices, we cannot guarantee compatibility.
The College will support connecting to the wireless network but does not support student-owned devices. It is recommended that firewalls, anti-virus, and anti-spyware products be utilized on personal computers.