POL 5.060 Vacation Leave

FULL-TIME CLASSIFIED AND ADMINISTRATIVE PERSONNEL

ADMINISTRATIVE PERSONNEL

Administrative personnel shall be granted twenty-four (24) vacation days, with pay, each year. This vacation should be taken during the term of the contract. If the entire vacation time is not taken during the contractual year, the remaining portion may be taken during the following fiscal year, provided the administrator has a signed contract in effect for that year.

CLASSIFIED PERSONNEL

Classified employees receive vacation pay in accordance with the vacation schedule. New full-time employees or employees working a limited schedule will accrue prorated vacation proportionate to the number of weeks worked during the fiscal year. Vacation time will be available as it is accrued. Any vacation time in excess of the category’s maximum amount must be used by December 31st of the following fiscal year. Vacation time is not cumulative beyond December 31st unless under extenuating circumstances and/or the President has granted an extension. Vacation days are to be taken at a time mutually agreeable to the college and the employee.

EXEMPT EMPLOYEES

SERVICE PERIOD	DAYS OF PAID VACATION
0 to 5 years	15 days or 1.25 days per month
6 to 10 years	20 days or 1.667 days per month
After 10 years	22 days or 1.833 days per month

NON-EXEMPT EMPLOYEES

SERVICE PERIOD	DAYS OF PAID VACATION
0 to 5 years	10 days or .833 days per month
6 to 10 years	15 days or 1.25 days per month
After 10 years	20 days or 1.667 days per month

1. The number of vacation days provided in a given year is determined by the number of full years of service as of July 1 each year.
2. During the fiscal year in which the employee experiences the five and ten-year anniversary date, the employee will be awarded the corresponding increase in vacation days on a prorated basis.
3. Vacation days are paid out at the current base rate of pay.
4. Additional pay cannot be received by an employee in lieu of using vacation time.
5. If employment is separated during or at the end of the probationary period, employees are not eligible to receive payment for unused vacation time.
6. Vacation days may be taken in advance only under extenuating circumstances and with the approval of the immediate supervisor and the Business Office. If an employee takes vacation days prior to the time it is earned, the employee must reimburse the college for vacation pay if they leave the college before the vacation days are earned.

Revised June 6, 1996
Revised May 20, 2021
Revised June 20, 2024
Reviewed and Revised February 20, 2025

To view the procedure, go to PRO 5.060 Vacation Leave