Under the direction of the Vice President of Student Services, the individual in this position is responsible for maintaining the advising module (primarily the degree audit function); creating the Advising Guide, audit sheets and advising sheets; maintaining the Acalog version of the catalog’s program pages and course descriptions; identifying former students with whom to communicate regarding reverse-transfer and/or returning to Kirtland in order to complete a degree.
PRIMARY DUTIES AND RESPONSIBILITIES*
Responsible for updating and administration of the advising module in institutional computer system. Creates audit sheets for use by registrar and advisors and shares them with the advisors.
Maintains the prerequisite and co-requisite tables in the institutional computer system.
Serves as manager of advising module.
Coordinates publication of the entire college catalog; prepares the program pages, reviews information for accuracy and provides follow-up with the instructional and departmental divisions to resolve issues of concern.
Maintains the Acalog catalog and updates program and course information each year.
Uses data queries to identify students who have left without completing a degree, performs degree audits and contacts former students with information regarding potential completion of a program. Maintains database of students contacted and reports back to the supervisor regarding completion and conferral of degrees, as well as information regarding students who have returned to school.
Attends meetings, conferences, and workshops to maintain up-to-date knowledge related to registration, advising, student records, prior learning, etc.; serves on college committees.
Performs other related tasks as required.
SUPERVISION – Works under the general supervision of the vice president of student services.
ATTENDANCE– Individuals in this position are expected to be available during the peak business hours of the college, and may occasionally be asked to work more than their regularly scheduled hours
WORKING CONDITIONS – Conditions are those of a typical office environment, requiring frequent oral communication with students and colleagues, and the ability to enter data and written communications in electronic format in a timely manner
- Bachelor Degree
- Three to five years of progressively more responsible experience, or combination of education and experience commensurate with the requirements of this position
- Proficiency with database products required
- Ability to manage multiple projects and work; ability to strategize the completion of projects so that steps are not missed.
- Demonstrated understanding of the requirements for transfer course evaluation.
- Proficiency with computerized communication and word processing programs.
- Ability to communicate effectively in an education setting
JOB DIMENSIONS – Analysis, judgment, planning and organization, sensitivity, attention to detail, knowledge of work, teamwork, work standards, initiative, informal communication, written communication, dependability, commitment to the college
Kirtland Community College is an equal opportunity employer
* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.