Assistant Director of Auxiliary Services
Manages daily auxiliary services operations including college bookstore, food services, and catering. Provides support for the Director of Auxiliary Services.
PRIMARY DUTIES AND RESPONSIBILITIES*
- Assists in planning and administering purchasing, pricing, inventory, promotion and marketing as relevant and appropriate to the position.
- Assists in supervising and training auxiliary service employees, maintaining point-of-sale system, operating cash registers.
- Assists in periodic inventory counts and valuations.
- Assists in developing and maintaining bookstore and grill website.
- Ensures that the food service operation is in compliance with federal regulations and public health and safety requirements.
- Assists in the preparation and cooking of hot and cold foods, serves food to students, employees, campus guests and catered events.
- Performs efficient retail customer service.
- Places orders and processes invoices for college’s office supplies, clothing, food, and miscellaneous items.
- Assists with cleaning cafeteria equipment.
- Assists with set-up and preparation tasks, moves and positions tables and chairs as required for food service, meetings, or conferences
- Responsible for receiving shipments of merchandise, books, and food that will then need to be stocked accordingly; some shipments will also require the building of displays
- Receives and processes returns, sells textbooks and special course materials.
- Operates and maintains bookstore’s digital textbook inventory system
- Supervises, trains, schedules and evaluates students employed in the bookstore, grill, and catering services through the work-study program. Works with the office of financial aid to ensure work-study students function within federal, state, and institutional guidelines and with student services to assure maintenance of academic standards of all students under his/her charge.
- Performs other related tasks as required
SUPERVISION – Works under the general supervision of the Director of Auxiliary Services.
ATTENDANCE – Individuals in this position are expected to be generally available during the normal business hours of the college, and for evening and weekend events as scheduled. Must be able to work variable hours. May at times require evening and/or weekend activity and travel. Persons in this position are considered essential personnel and are expected to adhere to their normal work schedules regardless of college closures, cancellations, or inclement weather, unless otherwise directed by their supervisor.
WORKING CONDITIONS – Conditions are those of a typical retail and food service environment, requiring observation of appropriate food handling and safe kitchen equipment operating and cleaning procedures, oral communication with clients, vendors and colleagues, the ability to lift, stack, and transport bulk food items and retail stock, to handle and serve food and retail items, arrange furnishings, and the ability to enter data and written communications in electronic format in a timely manner. Occasional travel may be required, including evenings and under conditions of inclement weather.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in business or related field preferred, Associate’s degree required.
- Three to five years of progressively more responsible experience in retail management, including procurement, or combination of education and experience commensurate with the requirements of this position.
- Current food service certifications, or willingness and ability to soon acquire.
- Ability to efficiently perform a variety of tasks under pressure of time and client demands while maintaining a professional and personable manner.
- Proficiency in standard office and instructional software applications.
- Ability to perform physical tasks such as lifting and moving up to 50 pounds, perform routine cleaning and serving, and operate a cash register.
JOB DIMENSIONS – Knowledge of Work, Judgment, Planning and Organizing, self-reliance, sensitivity, attention to detail, work standards, initiative, stress tolerance, technical/professional self-development, analysis/judgment, commitment to the college, teamwork, dependability, communications
An equal opportunity employer
* This job description is intended to describe the type and level of work being performed by a person in this position. It is not an exhaustive list of all duties and responsibilities required by a person so classified.