PRO 1.030 College Committees

During the first few weeks of the fall semester, the president will appoint or reappoint chairpersons of the college’s various standing committees. Ad hoc committees may be constituted, dissolved, or reappointed as needs determine. Employees who are interested in an appointment to a specific committee shall submit their request, in writing, to the chairperson, following approval of such request from the employee’s supervisor. The president and/or the college administrative team shall approve membership on all standing committees.

Committee chairs are responsible for:

1. Annual report
2. Goals
3. Mission
4. Scheduling of meeting
5. Appointing a recording secretary
6. Appointing members and notifying the president
7. Forwarding the approved minutes of meetings to:
   1. The college president
   2. Each member of the committee
   3. Part time faculty representative
   4. The classified representative
   5. The MFT president
   6. The business office

COLLEGE ADMINISTRATIVE TEAM (CAT)

FUNCTIONS: The College Administrative Team (CAT) serves as an information sharing and coordination forum for the purpose of reviewing and discussing college issues in functional areas.

1. Developing a line of communication between the standing committees, faculty, students and other personnel.
2. To make recommendations to the President based on proposals and issues.
3. Review other issues as deemed appropriate by the President.

STRUCTURE: The College Administrative Team is composed of the administrative staff. The President may appoint others to sit on the committee on an ad hoc basis where special expertise is required.

Revised January, 2000
Revised November 8, 2001

CURRICULUM AND INSTRUCTION STANDING COMMITTEE

FUNCTIONS:

1. Make recommendations concerning new programs.
2. Make recommendations with regard to adding new courses to the curriculum and elimination of existing courses from the curriculum.
3. Make recommendations concerning a course’s prerequisites.
4. Recommend the number of credit and contact hours for individual courses.
5. Recommend changes in degree and certificate requirements.
6. Review proposed revisions of the college catalog.

STRUCTURE: The curriculum and instruction standing committee is composed of the dean of instruction & educational services, the dean of career & technical studies, the chairs of general education and career & technical studies, two faculty members each from general education and career & technical studies, the director of library , the directors of health careers and criminal justice, the director of instructional technology, the director of counseling, the director of student services, the director of financial aid, a part-time faculty representative, at least one student representative, and a representative from M-TEC. Others may be appointed to membership on the committee either on a permanent or ad hoc basis.

PHYSICAL & FINANCIAL RESOURCES COMMITTEE

FUNCTIONS: The Physical and Financial Resources Committee will work to ensure the college’s physical infrastructure and financial resources are managed and allocated to meet the goals of the college as defined by the College Administrative Team and the Board of Trustees. The committee will provide input and recommendations to the College Administrative Team on issues pertaining to:

1. Evaluating and developing budget processes
2. Reviewing and evaluating proposed programs in terms of their effect on the financial or physical resources of the college
3. Building use or space allocation
4. Building maintenance, renovation, or improvements
5. Proposed facilities expansion
6. Equipment maintenance, including the college deferred maintenance plan.

STRUCTURE: The Physical and Financial Resources Committee is comprised of the chief business & financial officer and the Director of Institutional Services, as well as representatives from the following areas:

• Department chairs for career & technical studies and general education
• Director of Student Services
• Director of Facilities

The Physical & Financial Resources Committee has oversight of the following ad hoc or subcommittees:

1. Tech Sub-Committee
2. Building Committee (Ad-Hoc)
3. Budget Control Sub-Committee
4. Carl Perkins Funding Sub-Committee

STUDENT LIFE COMMITTEE

FUNCTIONS: To recommend, assist and advise the College Administrative Team in matters regarding student life and affairs. To be used as an agency for general consulting on student problems and any special problems, as recommended or requested by the director of student services and/or President of Kirtland Community College.

STRUCTURE: The student life standing committee is composed of the director of student services, a student senate officer, a student at large, and the student activities coordinator, the resident assistant, the director of security/CJ, the staff person responsible for student newsletter, and the advisor for Phi Theta Kappa. The President may appoint others to sit on the committee on an ad hoc basis where special expertise is required.

MARKETING/PR/COMMUNITY OUTREACH COMMITTEE

FUNCTIONS: This committee will guide the efforts for marketing, public relations, and community outreach for the college. It will recommend, assist, plan, and advise the College Administrative Team in all matters pertaining to cultural affairs and community events. It will act as a public events liaison between Kirtland and the local communities. This committee, in conjunction with various segments of the college community, will ensure that the college has an active and evolving marketing/public relations plan including:

• General and specific promotion of programs and services
• Media relations
• Public image
• Community relations
• Development of promotional materials
• Recommendations for funding of the components of the marketing/public relations plan

STRUCTURE: This committee will consist of the marketing director, director of student services, at least one other administrator, the printshop manager, one student representative, webmaster, library director, representatives of the music and drama departments, classified and faculty representatives, community representatives, and others as assigned by the President.

COLLEGE WELLNESS COMMITTEE

FUNCTIONS: The college wellness committee will provide information, programs/activities, and incentives to facilitate lifestyles that promote the wellness of employees, students, and the community.

STRUCTURE: The college wellness committee will consist of representatives of students, faculty, physical plant, administration, human resources, dietary, health careers, safety, fitness center, and counseling.

OPERATIONS COUNCIL

FUNCTIONS: The operations council will provide input and recommendations to the College Administrative Team in matters relating to the operations of the college. This council, in conjunction with various ad hoc committees, will work to:

1. Ensure the goals within the operations division support the mission, goals, and strategic plan of the college.
2. Review and evaluate newly proposed programs, services, and initiatives in terms of their effect on operations.
3. Plan and develop budget proposals cooperatively with the administration and staff.
4. Review and evaluate land use proposals.
5. Ensure adherence to ADA and safety regulations or guidelines.

STRUCTURE: The operations council will consist of the chief business & financial officer, director of institutional services, M-TEC provost, director of physical plant, director of contract and community education, director of human resources, coordinator of personnel & business services, director of administrative computing, director of accounting, director of auxiliary services, and the printshop manager.

M-TEC GOVERNANCE ADVISORY COUNCIL

FUNCTIONS: The M-TEC governance advisory council will ensure ongoing input from local business and community leaders and provide input into the general operations, budget and strategic initiatives of the M-TEC.

STRUCTURE: The membership will consist of representation from the following entities: University Center of Gaylord Board of Directors, K-12 schools, manufacturing industry, construction industry, Otsego county commissioner, Kirtland Community College, and IDC.

ASSESSMENT STEERING COMMITTEE

FUNCTIONS: The Assessment Steering Committee will provide recommendations for identifying, evaluating, and improving the key functions and services of the college.

STRUCTURE: The Assessment Steering Committee is composed of student, faculty, M-TEC, staff, student services, instructional technology, distance education, research, institutional administration, and assessment coordinator.

To view the policy, go to POL 1.030 College Committees