• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar
Kirtland Community College logo

Kirtland Community College

Get Info Apply 989-275-5000 Search
Get Info Apply Call Search
Skip Navigation
  • Get Started
    • Are you ready to start your OWN adventure?
      • Admissions
      • Apply
      • Already Accepted
      • Cost
      • In District vs. Out of District
      • Transferring TO Kirtland
      • Housing
      • Scholarships
      • Orientation
      • Dual Enrollment
      • Programs We Offer
    • We have lots of paths and resources to help you along the way. Let’s go!
  • Pay for College
    • Preparing You For a Lifetime of Success
      • How to Pay for College – there are LOTS of ways to pay for college — find out how
      • Apply for Financial Aid – APPLY EARLY — it takes time to process
      • Tuition and Fees
      • Cost of Classes
      • Veterans Educational Benefits
      • Community College Guarantee
      • Michigan Reconnect
    • We’re here to help you apply for financial aid, grants and scholarships — even if you think you won’t qualify. Why? Because you might.
  • Academics
    • Looking for a creative career path? Explore your interests!
      • Programs We Offer
      • Transfer Pathways
      • Online Learning
      • Degree Requirements (College Catalog)
      • Course Descriptions
      • Find Classes
      • Transferring FROM Kirtland
      • Navigate Student
    • Every program at Kirtland is designed to meet you where you are and take you where you want to be. YOU have the freedom to choose your future.
  • Calendar
      • Monthly Calendar
      • View Events by Category
        • Academic
        • Athletics – https://kirtlandfirebirds.com/
        • Board of Trustees
        • Community Education
        • Employees
        • Students
        • Event Center Public Use / Pickleball
        • Rifle/Pistol Firearms Range Public Use
        • Of General Interest
      • Full Calendar
      • Additional Views
        • Agenda View
        • Grid View
        • List View
        • Timetable View
        • Yearly View
  • Athletics
  • Quick Links
      • Student Central – landing page with links for current students
      • Employee Central – landing page with links for employees
      • For Parents – information for parents of future students
      • For the Community – landing page with links for the community
      • Academic Resources
        • College Catalog
        • Find Classes
        • Campus Store
        • Online Bookstore (buy textbooks)
        • Library
        • Tutoring
        • Key Academic Dates
        • How to Request a Transcript
        • Center for Teaching & Learning
      • What’s Happening
        • Summer Fun for Kids
        • Kickstart Program 2025
        • Community Education
        • News Releases
        • Media Tool Kit
      • Other Resources
        • Careers at Kirtland
        • Human Resources
        • Policies and Procedures
        • Kirtland Foundation (scholarships)
        • Path to Success
        • IT Help
        • Public Safety
        • Tri-Area Trucking School
  • About/Contact
      • About Kirtland
        • Kirtland Overview
        • Mission and Vision
        • Accreditation
        • Board of Trustees/Public Meeting Notices
        • Dr. Gary Roberts, President
        • Institutional Reports and Documents
      • Virtual Tours
        • Grayling Campus Tour
        • Campus Housing Tour
      • Directions
        • Directions to Kirtland Grayling
        • Directions to Kirtland Gaylord
      • Contact
        • Searchable Employee Directory
        • Departments and Offices
        • Telephone Extensions
        • Contact Us Form
        • All of the Ways to Contact Us
  • Sign In
      • myKirtland – register for classes, check grades, course history, etc.
      • KMail – student and college email, Google apps
      • Canvas – go to your class online
      • Net Partner – your financial aid information
      • Navigate Student – guide from orientation to graduation
      • Rave Mobile Safety – get emergency alerts, college closures, class cancellations
      • Infobase – training software
      • Activate Account – activate your single sign-on account
Home/Policies and Procedures/Student Services Procedures/PRO 6.090 Student Records – Rights and Privacy
Print Friendly, PDF & Email

PRO 6.090 Student Records – Rights and Privacy

STUDENT NOTIFICATION In order to comply with FERPA, Kirtland Community College shall publish a notice to students explaining their rights under FERPA and designating directory information which may be disclosed without consent. A statement regarding this notice will be published in the schedule and in the college catalog. If a student has a primary language other than English, Kirtland Community College shall endeavor to notify the student of his/her rights in the student’s native language.

INSPECTION OF STUDENT RECORDS A student may inspect and review his/her own education records upon written request submitted to the registrar. This request should precisely as possible identify the education record(s) the student wishes to inspect. If the records are not maintained by the registrar’s office, the registrar shall advise the student of the correct official to whom the request should be addressed. The registrar or other school official will make arrangements for access as promptly as possible and notify the student of the time and place where the records may be inspected. Access must be given within 45 days from receipt of the request by the appropriate school official.

When a record contains information about students other than the requesting student, the student may not inspect the portion of the record that pertains to other students. In addition, a student does not have the right to inspect or review the following education records: financial records, including any information those records contain of his/her parents, and confidential letters/statements of recommendation as long as the statements are only used for their intended purposes, the student has waived his/her right to review those materials, and the materials relate to the student’s admission to an educational institution, application for employment, or receipt of an honor or honorary recognition.

AMENDMENT OF STUDENT RECORDS If a student, upon review of his/her record, would like to request or amend a record believed to be inaccurate or misleading, a written request should be submitted to the school official responsible for the record. This request should clearly identify the part of the record that the student wants changed and specify why it is inaccurate, misleading or in violation of the student’s privacy rights. The school official may or may not comply with the request. If the record is not amended as requested by the student, Kirtland Community College shall arrange a hearing and shall provide the student with reasonable notice of the date, time and place of the hearing. The hearing will be conducted by a disinterested hearing officer; however, the hearing officer may be a school official. The student shall have the opportunity to offer evidence in support of his/her request for amendment. The student also has the right to be represented at the hearing. The hearing officer will prepare a written decision based solely upon the evidence presented at the hearing, which shall be distributed to the parties. The decision will include a summary of the evidence and a reason for the decision. If Kirtland Community College determines that the student’s education record should not be amended, the student must be notified that he/she has the right to place a written statement in his/her education record setting forth objections to the challenged information and/or disagreements with the decision not to amend this record. This statement shall be maintained with the challenged portion of the student’s education record and be disclosed with that record. If Kirtland Community College determines that the student’s education record must be amended, it shall amend the record and notify the student that the record has been amended.

RELEASE OF INFORMATION Kirtland Community College may release information from a student’s education record to a third party if the student gives prior written consent for the disclosure. All requests for release of such information shall be made in writing. The written consent must include the following information: a specification of the record(s) to be released, the reason for disclosure, the person(s) or organization(s) to whom the disclosure will be made, the student’s signature and the date of consent and, if appropriate, the date upon which consent terminates. Kirtland Community College will not disclose personally identifiable information in a student’s education record to a third party unless that party agrees to redisclose the information only with the student’s prior written consent.

RECORD OF DISCLOSURE Kirtland Community College shall maintain an accurate record of all requests for access to, and disclosures of, a student’s education record and a record of any access or disclosure permitted. The following procedures shall apply: this record will be kept with, but will not be part of, each student’s educational record. This record will only be available to the student, college officials, and federal, state or local officials. This record will include the name of the requesting party, additional parties to whom the information may be disclosed, the party’s interest in the information, the date of the request, whether the request was granted or denied, and the date of any access or disclosure permitted. This record will be maintained as long as Kirtland Community College maintains the student’s education record. This record keeping requirement does not apply to requests by or disclosure to the student, school officials, a party with written consent from the student, a party seeking directory information, or a party seeking information pursuant to a confidential court order or lawfully-issued subpoena.

DIRECTORY INFORMATION Under FERPA, Kirtland Community College is authorized to designate certain personally identifiable information contained in education records as “directory” information and may disclose such information without prior written consent unless a student objects to such disclosure.

Kirtland Community College designates the following personally identifiable information contained in a student’s education record as directory information: student name, address, telephone number, electronic email address, student ID number, part-time/full-time status, freshman/sophomore status, program of study, weight and height of athletes, most recent educational institution attended, photographs, date of birth, participation in officially recognized activities and sports including positions held, dates of attendance, date of graduation, and degrees and awards received.

The following procedures apply to the notification and designation of directory information:

  1. Kirtland Community College will publish in the schedule and college catalog the list of items of personally identifiable information that it designates as directory information.
  2. A student may submit a Notification of Non-Disclosure form to the Registrar’s office to indicate that he/she does not want this designated directory information released.
  3. School officials shall mark the student’s education record indicating that directory information may not be disclosed pursuant to the student’s objection.
  4. Absent written objection by a student, Kirtland Community College may release designated directory information without prior written consent.
  5. The Notification of Non-Disclosure remains in effect only for the current semester and also applies to requests for information as defined under the Solomon Amendment.

In order to comply with the Solomon Amendment, Kirtland Community College will provide the available directory information of currently enrolled students to the military, for which a request should be submitted to the registrar’s office at least two weeks prior to the end of the requested semester. A fee will be charged for this list and this fee will need to be collected prior to any information being disclosed.

Revised June 21, 2016

To view the policy, go to POL 6.090 Student Records – Rights and Privacy

Primary Sidebar

  • Human Resources and Jobs

    • Human Resources
    • Careers at Kirtland
    • Job Descriptions
  • Policies and Procedures

    • Policies and Procedures
    • By-laws
    • Policy Statements
  • Administration
    • Administration Policies
    • Administration Procedures
  • Business
    • Business Policies
    • Business Procedures
  • Community Service
    • Community Service Policies
    • Community Service Procedures
  • Instruction
    • Instruction Policies
    • Instruction Procedures
  • Personnel
    • Personnel Policies
    • Personnel Procedures
  • Student Services
    • Student Services Policies
    • Student Services Procedures

Explore more

Get a Program Brochure Call Us 989-275-5000 Apply Now!
Kirtland Community College logo
  • Facebook
  • Instagram
  • YouTube
  • LinkedIn

KIRTLAND GRAYLING
4800 W 4 Mile Road
Grayling, MI 49738
989-275-5000

KIRTLAND GAYLORD
60 Livingston Blvd.
Gaylord, MI 49735
989-705-3600

Apply for Admission
Key Academic Dates
College Catalog
Careers at Kirtland

Navigate Student
Kirtland Grill — Order Online
Searchable Directory
Student Rights and Disclosures


Footer

Copyright © 2025 Kirtland Community College

Accessibility Statement · Notice of Non-discrimination

Have a question about Kirtland? Ask us!

We're really excited that you're interested in Kirtland! Please fill out this form and hit submit. We'll do our best to get back to you ASAP. We look forward to talking with you!

Name(Required)
Kirtland Community College
  • Get Started
    • Admissions
    • Apply
    • Already Accepted
    • Cost
    • In District vs. Out of District
    • Transferring TO Kirtland
    • Housing
    • Scholarships
    • Orientation
    • Dual Enrollment
    • Programs We Offer
    • Back
  • Pay for College
    • How to Pay for College
    • Apply for Financial Aid
    • Tuition and Fees
    • Cost of Classes
    • Veterans Educational Benefits
    • Community College Guarantee
    • Michigan Reconnect
    • Back
  • Academics
    • Programs We Offer
    • Transfer Pathways
    • Online Learning
    • Degree Requirements (College Catalog)
    • Course Descriptions
    • Find Classes
    • Transferring FROM Kirtland
    • Navigate Student
    • Back
  • Calendar
    • Monthly Events Calendar
    • Full Events Calendar
    • View Events by Category
      • Academic
      • Athletics
      • Board of Trustees
      • Community Education
      • Employees
      • Students
      • Event Center Public Use / Pickleball
      • Rifle/Pistol Firearms Range Public Use
      • Of General Interest
      • Back
    • Additional Views
      • Agenda View
      • Grid View
      • List View
      • Timetable View
      • Yearly View
      • Back
    • Back
  • Athletics
  • Quick Links
    • Student Central
    • Employee Central
    • For Parents
    • For the Community
    • Academic Resources
      • College Catalog
      • Find Classes
      • Campus Store
      • Online Bookstore (buy textbooks)
      • Library
      • Tutoring
      • Key Academic Dates
      • How to Request a Transcript
      • Center for Teaching & Learning
      • Back
    • What’s Happening
      • Summer Fun for Kids
      • Kickstart Program 2025
      • Community Education
      • News Releases
      • Back
    • Other Resources
      • Careers at Kirtland
      • Human Resources
      • Policies and Procedures
      • Kirtland Foundation (scholarships)
      • Path to Success
      • IT Help
      • Public Safety
      • Media Tool Kit
      • Tri-Area Trucking School
      • Back
    • Back
  • About/Contact/Directions
    • About Kirtland
      • Kirtland Overview
      • Mission and Vision
      • Accreditation
      • Board of Trustees/Public Meeting Notices
      • Dr. Gary Roberts, President
      • Institutional Reports and Documents
      • Back
    • Virtual Tours
      • Grayling Campus Tour
      • Campus Housing Tour
      • Back
    • Contact/Directions
      • Searchable Employee Directory
      • Departments and Offices
      • Telephone Extensions
      • Contact Us Form
      • All of the Ways to Contact Us
      • Directions to Kirtland Grayling
      • Directions to Kirtland Gaylord
      • Back
    • Back
  • Sign In
    • myKirtland
    • KMail
    • Canvas
    • Net Partner
    • Navigate Student
    • Rave Mobile Safety
    • Infobase
    • Activate Account
    • Back